CLAIRE QUARI
Dubai
Summary
Driven and resourceful administrative professional 5+ years of experience assisting with work of high-achieving executives. Track record supporting professional needs with well-organized precision. Successfully manages high-volume workloads in rapidly changing environments. Detail-oriented with superb people-skills and public relations experience. Business-savvy with excellent decision-making skills.
Overview
10
10
years of professional experience
1
1
Certification
Work History
Executive Assistant to Principal
Sunmarke School
06.2023 - Current
- Calendar & email management, meeting minutes & task scheduling across departments;
- Approvals of leave applications; budget requests; procurement requests and other approval-based forms totaling 150 per week;
- Event booking and management, travel coordination and expense reports when required;
- Initiation of projects with the goal of enhancing efficiency and accuracy.
- Communicated effectively with staff, students, and parents, responding to inquiries and providing necessary information promptly;
- Handled confidential and sensitive information with discretion and tact;
- Served as a liaison between departments to facilitate effective communication throughout the company;
- Coordinated 4 events per year for staff members, promoting team-building activities and boosting morale within the workplace;
- Supported executives in decision-making processes by conducting research and presenting findings in clear formats;
- Collaborated on special projects to improve overall business operations within the organization efficiently;
- Proactively identified areas requiring attention or improvement aligning priorities effectively in line with executive preferences.
FOH & Parent Liaison Officer
Sunmarke School
06.2022 - 06.2023
- Managed approximately 100 incoming calls and 50 emails per day from parents;
- Employed root cause analysis to address a persistent safety concern, resulting in the implementation of a security system;
- Managed logistics for the delivery of promotional materials for the Dubai fitness challenge;
- Executed receptionist duties and maintained accurate records through meticulous data entry on CRM;
- Developed strong relationships with parents through consistent communication and active listening, promoting a positive school environment;
- Utilized proactive mediation strategies to enhance communication and collaboration between parents and teaching staff;
- Instructed parents in school processes, academic programs, and available resources;
- Managed confidential information regarding student records while maintaining strict adherence to privacy laws and guidelines.
Executive Assistant to Managing Director
Monteaga Steel
01.2021 - 10.2021
- Office admin, supply management, calendar & travel arrangements, ensuring efficient time management for the Managing Director
- Generating purchase orders, supplier invoices, and managing inventory.
- Handled confidential and sensitive information with discretion and tact.
- Managed executive calendars, scheduling meetings and appointments and coordinating travel arrangements to optimize time.
- Processed travel expenses and reimbursements for executive team and senior management group.
- Managed the Managing Director’s calendar, scheduling supplier meetings monthly and organizing quarterly team-building events
- Resolved scheduling conflicts and streamlined office operations, resulting in a 20% increase in meeting efficiency.
- Filed paperwork and organized computer-based information.
- Handled logistics, catering, agendas and travel arrangements for meeting and event planning for CEO.
Events Manager
Spiced Events
01.2015 - 05.2022
- Led a team of 10 staff members
- Managed administrative logistics of events planning, event booking, and event promotions.
- Scheduling of staff transport across multiple events and cities
- Hired and cross-trained staff members for various event-specific functions and assessed employees' understanding of associated processes and procedures.
- Boosted event attendance by implementing targeted marketing strategies and promotional campaigns.
- Maintained strict safety protocols at all times, mitigating potential risks to attendees during large-scale gatherings.
Sales Assistant & Receptionist
Classique Optical
01.2014
Receptionist
J & C Engineering
01.2018 - 01.2020
Salesperson
Metropolitan cosmetics
09.2016 - 02.2017
Education
BA - Psychology & Anthropology
UNIVERSITY OF THE WITWATERSRAND
South Africa01.2019
THE NATIONAL COLLEGE
01.2024
ACCOUNTING COURSE -
SAGE
01.2021
NSPCC
01.2021
MICROSOFT
Skills
- MICROSOFT PROFICIENT
- SIMS
- DOCUMENT PROOFING
- MINUTE TAKING
- ITINERARY MANAGEMENT
- ROOT CAUSE ANALYSIS
- CRM MANAGEMENT
- Goal-Oriented
- Customer Service
- Strong Communication and Interpersonal Skills
- Adaptable and Flexible
- Honest and Dependable
Part-time Work Experience
- Receptionist, J & C Engineering, 01/01/18 - 12/31/20
- Receptionist, Hair @ Bedford, 01/01/18 - 12/31/19
- Salesperson, Metropolitan cosmetics, 09/01/16 - 02/28/17
- Sales Assistant & Receptionist, Classique Optical, 01/01/14 - 12/31/14
References
References upon request
Certification
SAGE
ACCOUNTING COURSE
50CZA - Sage 50c Pastel Partner Intermediate
2021
NSPCC
Level 3 Certified - Safeguarding Lead
THE NATIONAL COLLEGE
Annual Certification in Fire Safety for International Schools (2023-2024)
MICROSOFT Intermediate
Languages
English
Advanced (C1)
Timeline
Executive Assistant to Principal
Sunmarke School
06.2023 - Current
FOH & Parent Liaison Officer
Sunmarke School
06.2022 - 06.2023
Executive Assistant to Managing Director
Monteaga Steel
01.2021 - 10.2021
Receptionist
J & C Engineering
01.2018 - 01.2020
Salesperson
Metropolitan cosmetics
09.2016 - 02.2017
Events Manager
Spiced Events
01.2015 - 05.2022
Sales Assistant & Receptionist
Classique Optical
01.2014
BA - Psychology & Anthropology
UNIVERSITY OF THE WITWATERSRAND
THE NATIONAL COLLEGE
ACCOUNTING COURSE -
SAGE
NSPCC
MICROSOFT
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