CRISTINA SANCHEZ

IT Administrative Assistant

Alpine IT Solutions LLC

Dubai

04.2023 - 07.2025

Company Overview: UK management
Provide executive-level administrative support to Executive Director, General Manager by managing schedules, communications, and meetings.
Oversee the day-to-day activities, ensuring smooth operations and efficient use of resources.
Manage departmental inboxes, filing systems, and documentation to ensure quick access to important files and project information.
Administration Support for Valuations Department and IT Department.
Process and manage employee visa renewals, ensuring timely and accurate submission of required documents in compliance with local regulations.
Coordinate with the HR department and government agencies to facilitate visa issuance and renewals.
Handle accounts-related functions, including managing accounts payable and receivable, and supporting the finance team with necessary documentation.
Oversee the processing of salaries through the WPS (Wages Protection System), ensuring compliance with government regulations and timely payment to employees.
Support Sales Team / Facilitate PO Requisition and lead monitoring.
Verifying the key suppliers for each procurement.
Monitoring and forecasting inventory, determining purchasing needs and identify costs.
Overseeing daily activities of the purchasing department, including delegating tasks and supervising teams.
Coordinated with vendors and suppliers to ensure smooth operations and timely delivery of IT projects.
Compiling and maintaining purchase records, supplier databases and procurement contracts.
Schedule and assign project tasks and service tickets to engineers and technicians.
Monitor and update first-level responses on service tickets to ensure timely acknowledgment.
Provide clients with updates upon task or project completion.
Maintain regular communication with clients, including weekly progress and completion reports.
Coordinate with internal teams to arrange and track project materials and logistics.
Organize and lead daily morning stand-up meetings; follow up on task closures and pending actions.
Maintain accurate records of AMC (Annual Maintenance Contract) customers.
Plan and schedule Preventive Planned Maintenance (PPM) activities for AMC clients.
Ensure IT documentation is maintained.
Fulfil additional duties delegated by our Partner Dell Technologies LLC in U.A.E /Qatar, Kuwait.
UK management