Darlene Paras
Administrative And Secretarial
Dubai,DU
Summary
Systematic Administrative Assistant with successful experience in fast-paced office settings. Hardworking team-player with expertise completing various clerical tasks and offering staff support. Responsible, punctual and productive professional when working with little to no supervision.
Overview
3
3
years of professional experience
2
2
years of post-secondary education
Work History
Legal Secretary
Sagarino Law Firm
Davao City
07.2021 - 03.2022
- Scheduled all appointments, appearances and briefings.
- Filed documents with courts on behalf of attorney.
- Transcribed legal documents and phone conversations.
- Obtained signatures from attorneys for legal documents.
- Organized envelopes, postage and mail correspondence for staff and leadership.
- Organized files for court proceedings.
- Diligently edited legal correspondence for grammar and spelling.
- Created expense reports and time sheets for office.
- Received and placed telephone calls to clients and prospective clients.
Administrative Secretary
Structural Engineers Association of Davao, Inc
Davao City
01.2018 - 03.2020
- Delivered top-notch administrative support to office staff, promoting excellence in office operations.
- Restocked supplies and placed purchase orders to maintain adequate stock levels.
- Employed internal communications plan to identify communication channels and set roadmap to distribute information.
- Sorted, opened and routed incoming correspondence and deliveries to help senior leaders respond quickly to business and customer requirements.
- Offered technical support and troubleshot issues to enhance productivity.
- Updated spreadsheets and databases to track, analyze and report on performance and members data.
- Executed record filing system to improve document organization and management.
- Answered multi-line phone system, routing calls, delivering messages to staff and greeting visitors.
- Monitored office calendars to plan meetings, activities, and travel to maximize productivity.
- Created detailed expense reports to facilitate reimbursement for business expenses incurred.
- Booked airfare, hotel and ground transportation to coordinate office travel.
- Scheduled conference rooms, prepared agendas and maintained calendars to prepare for meetings and events.
- Supported efficient meetings by organizing spaces and materials, documenting discussions and distributing meeting notes.
- Generated reports and typed letters in Word and prepared PowerPoint presentations.
Front Desk Receptionist
Pacific Palm Suite
Davao City
07.2017 - 01.2018
- Answered multi-line phone system to respond to inquiries and transfer calls to correct departments and personnel.
- Maintained files and records by implementing effective filing systems that boosted efficiency and organization.
- Confirmed relevant guest information and payment methods to prevent fraud.
- Reported facility and room maintenance problems to appropriate personnel for immediate remediation.
- Checked lobby, bathrooms and common areas near front desk for cleanliness multiple times per shift.
- Collected room deposits, fees and payments.
- Kept accounts in balance and ran daily reports to verify totals.
- Updated customer accounts with add-on room charges, minibar use and room service bills.
Education
Hotel And Restaurants Services -
STI College of Davao
Davao City 11.2014 - 05.2017
Skills
Document filing
undefinedTimeline
Legal Secretary
Sagarino Law Firm
07.2021 - 03.2022
Administrative Secretary
Structural Engineers Association of Davao, Inc
01.2018 - 03.2020
Front Desk Receptionist
Pacific Palm Suite
07.2017 - 01.2018
Hotel And Restaurants Services -
STI College of Davao
11.2014 - 05.2017
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