DEEPTHY SETHURAJ

Responsible for managing and overseeing the organization's payroll function, ensuring accurate and timely salary and wage payments. Coordinated with various departments, maintained payroll records, and ensured compliance with relevant laws and regulations. Provided support and guidance to the payroll team and continuously worked on improving payroll processes.

Key Responsibilities:
1. Payroll Processing:
o Oversee the preparation and processing of the organization’s payroll.
o Ensure accurate and timely payment of salaries, wages, bonuses, incentives and
other employee benefits.
o Manage and resolve any payroll discrepancies and issues.
o Manage payroll schedules and ensure all payroll deadlines are met.
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2. Compliance and Reporting:
o Ensure compliance with local labor law .
o Prepare and submit required payroll payments.
o Generate payroll-related reports and provide data analysis as required by
management.

 Ensure accurate and timely reporting of payroll data to internal and external stakeholders.
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3. Record Maintenance:
o Maintain and update payroll records and employee data in the payroll system.
o Ensure proper documentation and record-keeping for audits and reviews.
o Manage employee payroll files and ensure confidentiality.
4. Team Leadership and Support:
o Provide guidance and support to the payroll team members.
o Train and mentor junior payroll staff.
o Coordinate with HR, finance, and other departments to ensure accurate payroll
processing.
5. Continuous Improvement:
o Identify opportunities for process improvements and implement changes to
enhance payroll efficiency.
o Stay updated on industry trends, changes in payroll laws, and best practices.
o Implement new payroll systems or upgrades as needed.
6. Customer Service:
o Respond to employee inquiries regarding payroll issues and concerns.
o Provide excellent customer service to all employees regarding payroll matters.
o Communicate effectively with employees and management about payroll policies
and procedures.
7. Financial Coordination:

 Coordinate with the finance and HR departments to ensure accurate and timely payroll
processing.
 Assist with budgeting and forecasting related to payroll expenses.
 Reconcile payroll accounts and resolve any discrepancies.

• Payroll - Checking the attendance of all employees, calculating overtimes & absence, bonus additions, deductions and preparing the payroll through HRMS SAGE X3 People Software and forwarding to the accounts for the salary transfer through WPS
• Advance Salary |Preparation, Leave Management, Leave Salary Processing, F & F Preparation and all employee payments processing
• Preparing Monthly and yearly Wage and Employee expenses reports to the management.
• HR Policies and Procedures - Review and update HR Policies and Procedures
• Update employee handbook, HR forms on a periodic basis and ensure that it is published and circulated as mandated.
• Recruitment and Selection - To provide comprehensive recruitment and selection support service working with line managers
• Confirm appointments after completion of probation period.
• Effective induction of all employees - Responsible for delivery of core corporate HR induction and coordinating the subsequent induction training program with line managers.
• Performance management / appraisal - Manage the employee performance management /appraisal process and assist line managers in effective implementation.
• Job Evaluation - Assist Group HR Director in collating all new job/position for evaluation and grading.
• Maintain and update employee records, both electronically and in hard copy format ensuring accurate data is updated and securely filed in accordance with company policies and procedures.
• Visa Processing Coordination: Responsible for managing the administration of the new joiner’s process ensuring that necessary work permit, visa, visa medical, emirates ID cards, labor cards, security passes, travel cards etc
• Are processed on time.
• Insurance and Workmen Compensation: Coordination with the insurance companies for the addition and deletion of employees in the company Insurance package
• Coordination with the insurance companies for the claims under workmen compensation policy and GLPA.
• Documents Issue: Issuing all kinds of employee letters like Salary Certificate, Salary Transfer letter, NOC, Experience certificate etc.
• Scheduling the annual leaves for the employee’s coordination with the line mangers and arranging annual leave tickets.
• Typing Letters, Memos, and HR Communications etc
• Promptly and accurately for conveying information effectively.
• Ensure filing and archiving is done accurately both electronically and manually and is easily retrievable while complying with confidentiality norms.
• Preparation of HR monthly report timely every month after collecting data from various sources so that performance of HR department can be reported, to management.
• Update organizational chart, telephone directory, HR forms etc
• On a periodic basis and ensure that it is published and circulated as mandated.
• Facilitate resignation acceptance of employees promptly and conduct exit interviews and exit formalities, complying with HR Policy.
• Prepare minutes of meetings related to HR and follow up on action close out with relevant personnel.
• Updating all employee’s details and leave records in the HRMS SAGE X3 People software.
• Manage Personnel Administration to include Leave records, Staff welfare and Health insurance.

• Payroll - Checking the attendance of all employees, calculating overtimes & absence, bonus additions, deductions and preparing the payroll and forwarding to the accounts for the salary transfer through WPS
• Advance Salary |Preparation, Leave Management, Leave Salary Processing, F & F Preparation and all employee payments processing
• Preparing Monthly and yearly Wage and Employee expenses reports to the management.
• Review and update HR Policies and Procedures
• Update employee handbook, HR forms on a periodic basis and ensure that it is published and circulated as mandated.
• Recruitment and Selection - To provide comprehensive recruitment and selection support service working with line managers.
• Effective induction of all employees - Responsible for delivery of core corporate HR induction and coordinating the subsequent induction training program with line managers.
• Training and Personal Development - Co-ordinate training resources (internal and external/ local and corporate) to provide managers.
• Job Evaluation - Assist Group HR Director in collating all new job/position for evaluation and grading.
• Maintain and update employee records, both electronically and in hard copy format ensuring accurate data is updated and securely filed in accordance with company policies and procedures.
• Visa Processing Coordination: Responsible for managing the administration of the new joiners process ensuring that necessary work permit, visa, visa medical, emirates ID cards, labor cards , security passes, travel cards etc
• Are processed on time.
• Insurance and Workmen Compensation: Coordination with the insurance companies for the addition and deletion of employees in the company Insurance package
• Coordination with the insurance companies for the claims under workmen compensation policy and GLPA.
• Typing Letters, Memos and HR Communications etc
• Promptly and accurately for conveying information effectively.
• Ensure filing and archiving is done accurately both electronically and manually and is easily retrievable while complying with confidentiality norms.
• Preparation of HR monthly report timely every month after collecting data from various sources so that performance of HR department can be reported, to management.
• Update organizational chart, telephone directory, HR forms etc
• On a periodic basis and ensure that it is published and circulated as mandated.
• Facilitate resignation acceptance of employees promptly and conduct exit interviews and exit formalities, complying with HR Policy.
• Prepare minutes of meetings related to HR and follow up on action close out with relevant personnel.

• Understanding Client requirement & Tight Screening of Resumes.
• Screening and short-listing candidates according to requirement.
• Conduct first level interview (Telephonic and Personal) to check communication skills, technical skills, interest level, availability, compensation, etc.
• Arrange and coordinating interviews with concerned managers.
• Handle the post recruitment activities.
• Preparing mobilization list & maintaining employee files.
• Preparing job descriptions for the vacant positions.
• Candidate’s relocation and coordinating with the PRO department for processing visa and labor card.
• Receiving official correspondences from employees
• When employees have complaints or suggestions or any issues that need to go through the formal communication process.
• Coordinating with the accounts department regarding payroll and salary payment of outsourced employee’s.

• Maintaining employee files.
• Enters new hire information in the human resource system database.
• Receiving official correspondences from employees
• When employees have complaints or suggestions or any issues that need to go through the formal communication process.
• Examine employee files to answer inquiries and provide information for personnel actions.
• Gather personnel records from other departments and/or employees.
• Handling personnel queries through e mail/phone and coordinating with payroll department.
• Responsible for maintaining personal files for all employees.
• Timely update of the staff list - New joiners / cancelled staff.
• Responsible for the attendance of all staff working in UAE.
• Candidate’s relocation and coordinating with the PRO department for processing visa and labor card.