Diana Rose de Villa
Dubai
Summary
Experienced industrial engineer with a strong track record in production planning, process engineering, and procurement over a 10-year career. Successfully applied industrial engineering principles to drive efficiency and cost savings in various roles, including production planning, purchasing, and administrative improvement within diverse industries. Currently, I'm utilizing these skills as an Accountant to optimize financial processes and improve overall performance.
Overview
10
10
years of professional experience
Work History
ACCOUNTANT
ABDUL AZIZ ALMUDDIN FACTORY LLC
11.2020 - Current
- Efficiently manage financial transactions and records, including cash, credit card, check, and bank transactions, utilizing Tally software to ensure accuracy and timeliness.
- Conduct bank reconciliations and process journal entries to maintain precise financial records.
- Rigorously scrutinize and verify the legitimacy and reasonableness of all expenses paid, ensuring strict adherence to budgetary guidelines.
- Oversee the maintenance of Post-Dated Checks (PDCs) and all other checks, guaranteeing their timely deposit.
- Maintain meticulous records of intercompany transactions and entries to support financial transparency.
- Assure the accuracy and punctuality of all incoming and outgoing checks, emphasizing adherence to due dates and correctness of details.
- Proficiently generate manual or system-based cash and crossed checks and manage the request for new checkbooks.
- Issue purchase orders and sales invoices, whether manually or through automated systems, to facilitate smooth financial operations.
- Monitor and manage import-related purchases, ensuring timely payment through Telegraphic Transfer (TT) or Letter of Credit (LC) mechanisms.
- Maintain a strict oversight of import shipments, ensuring their timely arrival in accordance with contractual agreements and LC terms.
- Effectively communicate with import suppliers to track shipment progress, resolve documentation issues, and manage payment status.
- Skillfully handle the settlement of LCs through Trust Receipt or Murabaha financing methods.
- Monitor the due dates and interest associated with Trust Receipts, proactively managing payments and potential issues.
- Maintain a comprehensive report of outstanding payments, diligently following up to ensure timely settlement.
- Prepare payment plans by acquiring Statements of Account (SOA), ledger information, and any necessary clarifications.
- Manage and maintain a detailed cash flow analysis to support effective financial planning and decision-making.
- Oversee the deposit of import duty funds for potential refunds, coordinating with the Import-Export team to ensure prompt filing and credit to the account.
- Prepare VAT filing reports in compliance with auditors' requirements, carefully verifying the submissions before presenting the final report to management.
- Maintain credit applications and requirements to support the efficient operation of the financial department.
- Compile and manage various reports, including sales reports, bad debts, and overdue payment reports, to provide essential financial insights for decision-makers in the organization.
ADMINISTRATIVE SPECIALIST
JOCELYNE RESTAURANT LLC
07.2018 - 09.2020
- Managed communication channels and coordinated vendor interactions to ensure timely procurement of materials and services, aligning with production requirements.
- Conducted thorough research to identify potential vendors and suppliers, evaluating their capabilities to meet industrial engineering needs.
- Requested and analyzed price quotes from suppliers to optimize cost-efficiency in the procurement process.
- Oversaw the entire procurement cycle, working closely with suppliers to ensure on-time delivery, mitigating any delays.
- Handled essential administrative duties, including information management, document processing, and travel coordination, to streamline operational efficiency.
- Scheduled appointments and maintained diaries to facilitate seamless communication and task coordination.
- Created, updated, and organized records, ensuring the availability of critical data for informed decision-making.
- Managed the end-to-end process of purchase orders and billing statements, tracking them through delivery notes to enhance accountability.
- Collaborated with accounting teams to resolve invoice discrepancies and maintain financial accuracy in procurement activities.
- Implemented innovative procedures and administrative systems to enhance operational effectiveness and efficiency.
- Drafted and disseminated various forms of correspondence and memos to ensure clear communication within the organization.
- Arranged for essential facilities and travel bookings, optimizing logistics for efficient operations.
- Facilitated applicant interviews, playing a role in talent acquisition, and supporting HR functions.
- Assisted the accounting department by preparing inventory calculations, organizing payment documents, and facilitating financial transactions.
PRODUCTION PLANNER & PURCHASER
SHIMANO PHILIPPINES INC.
06.2016 - 04.2018
- Spearheaded planning and procurement functions for the Machining department, ensuring precise adherence to specifications in collaboration with the Engineering Department for new product development and process enhancements.
- Conducted comprehensive workflow analysis, strategically scheduled customer orders based on material availability and production capacity, harmonizing short and long-term forecasting with production and sales needs.
- Orchestrated the management and control of inventory stocks, ensuring optimal material availability for seamless production operations.
- Developed production plans, providing detailed instructions to the production team for efficient workflow management.
- Utilized the SAP system to draft purchase requests for machine parts, accessories, and necessary services, bolstering the procurement process's efficiency.
- Vigilantly monitored direct and indirect material consumption to maintain cost-effective production operations.
- Prepared a well-structured three-month forecast for parts and sub-material usage to facilitate proactive resource planning.
- Scrutinized product and vendor lists and strategically sourced cost-effective items to meet company objectives, enhancing cost-efficiency.
- Led communication and negotiation efforts between company management and vendors for various projects, ensuring productive collaboration and financial optimization.
- Collaborated closely with the warehouse team to guarantee proper storage practices, optimizing inventory management.
- Ensured that all deliveries accurately matched the requested goods, promoting consistency and reliability in the supply chain.
- Collaborated with the finance department on invoicing and other financial matters, fostering strong financial control within the industrial engineering context.
PRODUCTION PLANNER AND PROCESS ENGINEER
BANDAI NAMCO PHILIPPINES INC.
08.2013 - 06.2016
- Spearheaded production planning for the Assembly Department, fostering effective collaboration with the Production Engineering and Planning Departments.
- Analyzed, deconstructed, and optimized production plans and schedules to ensure streamlined operations and meet production goals.
- Vigilantly tracked the timeliness of material arrivals, guaranteeing seamless workflow coordination.
- Monitored and assessed production progress, identifying delays and interruptions, and proactively adjusting production schedules to meet critical deadlines.
- Maintained comprehensive reports documenting production planning activities and sequences, enabling data-driven decision-making.
- Enhanced and streamlined material monitoring processes in production by preparing, maintaining, and improving material tracking forms.
- Implemented robust controls over direct material usage using a Job Order system to maximize efficiency and cost-effectiveness.
- Collaborated closely with the Product Development Team, actively participating in reviews of jigs, materials, equipment, and processes to ensure the optimal execution of production activities.
- Supported Production Team leaders and Process Engineers, actively contributing to project completion on time through activities like Time & Motion Studies, Poka Yoke implementation, root cause analysis, and ergonomic assessments.
- Conducted evaluations of existing processes and systems, proactively identifying opportunities for cost savings and efficiency improvements.
- Acted as a troubleshooter for production issues, addressing challenges such as staff shortages and equipment/tool problems promptly and effectively.
- Fostered strong collaboration with business leaders and production personnel to drive continuous improvement and operational efficiency.
- Proactively identified and resolved potential problems to prevent disruptions in the production process.
- Implemented robust monitoring mechanisms to assess daily and hourly production outputs, ensuring optimal manpower efficiency.
- Worked closely with the Quality Assurance and Quality Control Team to uphold stringent product quality standards and ensure successful production achievements.
Education
Bachelor of Science - INDUSTRIAL ENGINEER
Laguna College
Laguna City, Philippines01.2013
Skills
- English Proficiency
- Lean Principles (8 Wastes, 5S, Poka Yoke, Kaizen)
- MS Office Suite (Word, Excel, PowerPoint, Outlook, Publisher)
- Process optimization (Time & Motion)
- Basic knowledge of SAP
- Time management and deadline-driven
- Detail-oriented and organized
- Problem-solving ability
- Flexibility and multitasking skills
Languages
ENGLISH
Advanced (C1)
Filipino (Tagalog)
Bilingual or Proficient (C2)
Personal Information
- Visa Status: Employment Visa
- Notice Period: 30 days
- Marital Status: Single
- Date of Birth: October 3, 1991
- Nationality: Filipino
Training
- Overseas Training in Production Handling and Improvement
- Personality Development Training Program
Timeline
ACCOUNTANT
ABDUL AZIZ ALMUDDIN FACTORY LLC
11.2020 - Current
ADMINISTRATIVE SPECIALIST
JOCELYNE RESTAURANT LLC
07.2018 - 09.2020
PRODUCTION PLANNER & PURCHASER
SHIMANO PHILIPPINES INC.
06.2016 - 04.2018
PRODUCTION PLANNER AND PROCESS ENGINEER
BANDAI NAMCO PHILIPPINES INC.
08.2013 - 06.2016
Bachelor of Science - INDUSTRIAL ENGINEER
Laguna College
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