Dianne Barbette De leon

• Diary Management – Maintaining the Management diary and keeping them informed of appointments, meetings.

• Sends and receives documents from external organization.

• Controlling all the documents and drawings submission.

• Issuing the transmittal for all the documents (drawings, Technical submittals, and request for information and method statements.

• Preparing transmittal of shop drawing for submission to client.

• Keeping all documents (material submittal, method statement, calculation note, RFQ & drawings in a proper filling system.

• Making Tender and Job in Hand Work Quotation

• Ensuring information is sent to the construction sites either fax or email.

• Ensures proper document classification, sorting, filing and proper archiving.

• Reviews completeness of documentation and prepares document transmittals.

• Follow up documents approval status form TPI-CONSULTANT-ADNOC-CIVIL DEFENSE.

• Providing administrative support for each client project.

• Various typing letters, memos and e-mails for members of construction staff

• Receives LPO from the Procurement Department and preparing the necessary documents to be forwarded to the Accounts Department for processing.

• Dealing with incoming and outgoing post

• Perform other work related task or duties as assigned by the Group Technical Manager.

• Answering the telephone and dealing with customer queries.

• Interaction with Clients

• Preparing submittals ( Materials/Prequalification Documents/ O&M Manual & Method Statement)

• Stationaries order and regular follow up

• Prepares Engineering / Construction Report to be submitted to the Group Technical Manager.

• Responsible for managing all administrative activities

• Arrange conferences, meetings, and travel reservations for office personnel.

• Prepares summaries of project status for review by General Manager

• Performs a variety of office management functions such as assisting with budget preparation, ordering budget items, renewing memberships, ordering supplies and preparing expense reports for the General Manager.

• Prepare quotation, invoices and LPO.

• Filing and record keeping systems of all the Mall Tenant and Company suppliers.

• Update and follow up tenant payment.

• Provides confidential secretarial and administrative assistance to the General Manager.

• Transcribes, composes, and types a variety of confidential correspondence using a personal computer to perform MS Word, Excel, Database, Power point.

• Handling customer complaints and customer service.

• Monitored administrative staff for proficient and effective performance.

• Provide leadership; supervise directions of Amusement operations through ideal playing conditions. Overseeing the day to day activities.

• Offer administrative support to the accounting department which include monthly payroll for the staff and petty cash.

• Researching and keeping abreast of current changes within the game activity development and marketing.

• Communicate, implement and follow up on all changes to amusement system procedure

• Manage the staff schedule, daily report and monthly report, and attendance

• Answer and screen telephone inquiries (inbound/outbound) calls.

• Provide information about Services and company products.

• Filling of invoices, Official receipt, Itinerary report

• Encoding of Service Contract/Toner Purchase.

• General Administrative and clerical support. Document filling.

• Making ticket reservation for staff vacations.

• Performs Any other task that may be assigned by my superiors

• Check list of Company names for mailing /Counts the Actual numbers of envelops for mailing / Coordinates with the courier with regards to the schedule of mailing for pick up.

• Handling Customers service and complains.

• Prepares Quotations for client

• Assisting in organizing and conducting seminars being sponsored by the company participate in the said events.