Summary
Overview
Work history
Education
Skills
Languages
Timeline
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Dileep Chellappan Pillai

Dileep Chellappan Pillai

Dubai,U.A.E.

Summary

Document Control Specialist with extensive expertise in document management and archiving, version control, and document tracking. Proficient in Aconex, Asite, Microsoft Office Suite, and SharePoint. Demonstrates strong attention to detail, excellent time management, and the ability to prioritise and multitask. Adept at handling sensitive information with discretion and ensuring data security and access control. Committed to compliance with confidentiality policies and company procedures while maintaining clear communication with engineers, consultants, and contractors for submissions, revisions, and approvals. Career goal: To leverage skills in document control to enhance project efficiency and accuracy.

Overview

20
20
years of professional experience

Work history

Document controller

Al Tayer Stocks
Dubai, U.A.E.
07.2019 - Current
  • Receive, log, and track incoming and outgoing documents.
  • Ensure all documents are filed correctly and retrievable when needed.
  • Maintain both physical and electronic document filing systems.
  • Check documents for accuracy, completeness, formatting, and proper approval before distribution.
  • Ensure compliance with document control procedures and company standards.
  • Distribute documents to the relevant internal teams or external parties.
  • Track document status and follow up to ensure timely review and approval.
  • Assign document numbers according to the project or company naming convention.
  • Maintain version control to avoid duplication or use of outdated documents.
  • Maintain and update document registers, transmittal logs, and submission trackers.
  • Generate periodic reports for management and project teams.
  • Coordinate with project engineers, consultants, contractors, and clients regarding document submissions and approvals.
  • Support project teams by ensuring documents are available as needed.
  • Ensure sensitive documents are securely stored and accessed only by authorized personnel.
  • Handle confidential information with integrity and professionalism.
  • Use document control software (such as Aconex, Asite, Assist, SharePoint, etc.) efficiently.
  • Maintain backups and manage document archiving.

Document Controller

Al Tayer Stocks LLC
Dubai, U.A.E.
05.2005 - 12.2017
  • Prepared documentation for ISO audits, ensuring compliance with all necessary standards.
  • Maintained confidentiality of sensitive information in line with company policies.
  • Resolved document-related issues swiftly to enhance team productivity.
  • Managed electronic and hard copy document flow efficiently to support organisational effectiveness.
  • Organised and stored electronic and physical files to improve traceability.
  • Utilised cloud-based systems for document storage, increasing operational efficiencies.
  • Reviewed documents for accuracy, promptly notifying supervisors of discrepancies.
  • Distributed incoming correspondence and technical information as directed.

Education

High School Diploma -

University of Kerala
India

Skills

  • Document management and archiving
  • Version control and document tracking
  • Document numbering and coding systems
  • Preparation and handling of transmittals
  • Drawing/document register maintenance
  • File organization (digital and physical)
  • Aconex, Asite
  • Microsoft Office Suite (Word, Excel, Outlook)
  • SharePoint or other collaboration tool
  • Strong attention to detail
  • Excellent time management
  • Ability to prioritize and multitask
  • Record-keeping and data entry accuracy
  • Compliance with company and project procedures
  • Handling sensitive information with discretion
  • Ensuring data security and access control
  • Compliance with confidentiality policies
  • Clear communication with engineers, consultants, and contractors for submissions, revisions, and approvals
  • Managing transmittals and correspondence professionally
  • Ensuring timely document approvals and responses

Languages

English
Fluent
Hindi
Fluent
Malayalam
Native

Timeline

Document controller

Al Tayer Stocks
07.2019 - Current

Document Controller

Al Tayer Stocks LLC
05.2005 - 12.2017

High School Diploma -

University of Kerala

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Dileep Chellappan Pillai