Dinara Kynatova
Dubai,UAE
Summary
Highly organized professional with extensive experience in executive support and calendar management. Proficient in office operations and administration, travel arrangements, meeting scheduling, and follow-ups. Skilled in expense tracking, reimbursement handling, event coordination, and task prioritization. Adept at maintaining professional and confidential correspondence while ensuring effective team and vendor communication. Career goal: to leverage administrative expertise to enhance operational efficiency within a dynamic organization.
Overview
4
4
years of professional experience
4
4
years of post-secondary education
Work history
Office Manager | Personal Assistant to the CEO
Aurora Jet Fuel DMCC
Dubai, Dubai
10.2024 - Current
- Act as a strategic gatekeeper and trusted liaison for the CEO, managing calendar, meetings, travel arrangements, and personal affairs.
- Support daily executive functions and prioritize tasks, ensuring timely follow-ups and smooth coordination across departments.
- Handle confidential correspondence and sensitive documents with discretion.
- Oversee office operations, including vendor management, office supplies, and facility maintenance.
- Lead recruitment and onboarding for support staff, including drivers, receptionists, and administrative positions.
- Manage internal and external communication, drafting professional emails, memos, and reports.
- Coordinate with legal, finance, HR, and logistics departments on behalf of the CEO.
- Monitor and track personal and business expenses, including preparation of reimbursement and expense reports.
- Plan and support events, meetings, and high-profile visits, ensuring all logistical requirements are met.
- Maintain structured documentation and data management systems, including cloud storage and internal databases.
Receptionist
BOCA-DIFC
Dubai, UAE
03.2023 - 10.2024
- Managed reservations and seating arrangements for smooth operations.
- Organized meetings, and improved communication within the team.
- Maintained confidentiality of documents, and ensured secure handling of sensitive information.
- Took minutes during meetings with accuracy and precision, and facilitated follow-up actions efficiently.
- Updated company database regularly to maintain accurate records.
- Coordinated with different departments for smooth operations.
- Managed guest complaints, ensuring satisfaction and repeat business.
- Delivered exceptional customer service, resulting in positive online reviews.
Restaurant Hostess
The 44
Dubai, UAE
03.2022 - 02.2023
- Enhanced customer satisfaction by greeting and escorting guests to their tables.
- Maintained cleanliness in the dining area, contributing to a pleasant atmosphere.
- Ensured smooth operation of front house duties for efficient service.
- Facilitated customer inquiries, resulting in improved guest experience.
- Handled complaints with patience and professionalism, ensuring customer retention.
- Managed reservation system to avoid overbooking.
Education
Bachelor's degree - International Relations
Bishkek National University
09.2015 - 05.2019
Skills
- Executive support & calendar management
- Office operations & administration
- Travel arrangements (local & international)
- Meeting scheduling & follow-ups
- Expense tracking & reimbursement handling
- Event & appointment coordination
- Team and vendor communication
- Document organization & filing
- Task prioritization & time management
- Professional and confidential correspondence
Languages
English
Proficient (C2)
Russian
Native
Kyrgyz
Native
Personal Information
Timeline
Office Manager | Personal Assistant to the CEO
Aurora Jet Fuel DMCC
10.2024 - Current
Receptionist
BOCA-DIFC
03.2023 - 10.2024
Restaurant Hostess
The 44
03.2022 - 02.2023
Bachelor's degree - International Relations
Bishkek National University
09.2015 - 05.2019
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