Divya Rao
Dubai,United Arab Emirates
Summary
Accomplished professional with extensive expertise in classroom management, curriculum development, and student assessment. Demonstrates proficiency in smart classroom tools and innovative thinking to enhance educational outcomes. Skilled in office administration, document management, and executive support, ensuring efficient operations. Proven track record in project coordination and process improvement, contributing to organisational success. Adept at communication coordination and HR administration, fostering a collaborative work environment. Career goal: to leverage skills in education and administration to drive impactful change within an academic institution.
Overview
1
1
Certification
7
7
years of professional experience
Work history
Administration Manager
Stofix Technical Services LLC
Dubai, United Arab Emirates
2024.02 - 2026.06
- Provided executive and administrative support to senior management daily.
Reconciled inventory records and tracked purchases using Excel spreadsheets.
Filed account documentation and reconciled invoices to support accounts operations.
Administered vehicle registration tax renewals and maintained insurance policies.
Managed employee records, attendance, payroll data, and medical insurance.
Processed customer invoices and monitored billing portals to support cash flow.
Coordinated communication between operations, sales, suppliers, and customers.
Handled customer email enquiries and routed calls to the correct teams.
Assisted with finance and ISO compliance audits for required checks.
Maintained secure access to company systems through passwords and profiles.
Reviewed website and social media content to support marketing activities.
Prepared work completion certificates and maintained project documentation records.
Processed in-house payroll and outsourced labour manpower payments.
Coordinated labour manpower attendance and completed payment documentation.
Organised external staff training programmes and maintained employee training records.
Administration officer
Margin Free Printshop LLC
Dubai, United Arab Emirates
2023.07 - 2024.01
- Managed email schedules and office correspondence for faster replies and smoother workflows.
- Maintained accurate filing systems and databases for quick information retrieval.
- Coordinated projects and monitored daily workflow progress.
Supported daily office operations and management requirements for continuity. - Entered data and produced basic administrative reports for routine tracking.
- Prepared and processed quotations, invoices, and purchase records using Google Invoicing.
- Coordinated with clients and design teams on project status and deadlines.
- Handled client enquiries and follow-ups to strengthen customer relationships.
Assistant Manager
Allex Medical Systems
Zirakpur , India
2020.06 - 2023.01
- Managed and supported Back office team daily operations and task flow.
- Liaised with sales operations and accounts departments for daily activity updates.
- Managed administrative and operational documentation across multiple business functions.
- Supported accounting by managing receipts, invoices, and bills processing.
- Prepared, issued, and tracked company receipts invoices using EasySol application.
- Sent daily schedules and operational updates to customers on time.
- Tracked shipments and updated customers on shipment status changes.
- Handled export and import documentation coordination for cross-border deliveries.
- Managed operational data for Siemens and Bayer using Microsoft Excel spreadsheets.
- Maintained and updated sales department data and performance reports.
- Organised staff meetings and maintained calendars and daily schedules.
- Prepared and issued customer quotations and invoices for customer requests.
- Sent pre-alerts and arrival notices to customers and clearing agents.
- Provided backup support to branch manager during periods of absence.
- Prepared and submitted weekly sales reports to management stakeholders.
- Managed inventory control and monitoring activities for stock accuracy.
- Coordinated ISO, government, and customer audits for compliance checks.
Social Science and English Teacher
Government Senior Secondary School Sector-19, Panchkula
Panchkula, India
2020.04 - 2020.06
- Delivered Geography lessons to Classes 8 and 10.
- Designed and supervised hands-on learning activities, including map drawing, terrain models, and geographic surveys.
- Encouraged students to develop spatial awareness and analytical skills through practical map-reading exercises.
- Integrated real-world geographical issues and case studies into classroom discussions.
- Facilitated group projects and collaborative learning activities to enhance student participation.
- Prepared students for academic competitions, geography quizzes, and classroom presentations.
- Organized educational displays and exhibitions showcasing student-created maps and models.
- Promoted critical thinking and environmental awareness through inquiry-based learning approaches.
Social Science and English Teacher
Saarthak GIMSS School, Sector 12-A
Panchkula , India
2020.01 - 2020.03
- Prepared lesson plans against curriculum standards for day-to-day delivery.
- Taught social science to classes 9–12 with clear explanations.
- Ran classroom assessments and conducted examinations to measure learning progress.
- Used interactive presentations and project-based learning for engagement.
- Guided students through board exam preparation with structured practice.
- Maintained student records and produced progress reports each term.
- Organised debates and quizzes to support active classroom participation.
- Created a supportive classroom that builds critical thinking, collaboration, creativity.
- Developed lesson plans using authentic learning experiences for all students.
- Encouraged discussion of class material to strengthen critical thinking skills.
- Attended staff meetings and served on committees as required.
- Placed student learning at the centre through inclusive classroom routines.
Language Teacher
Kripalu Model School, Chandigarh
Raipur Kalan, India
2019.02 - 2019.12
- Taught Hindi and English to classes 5 and 6 daily.
- Prepared lesson plans and organised classroom activities for each session.
- Conducted assessments and marked work to track student progress.
- Encouraged reading, writing, and communication through structured class tasks.
- Led classroom discussions to build an inclusive, interactive learning environment.
- Supported learning with clear instructions and positive reinforcement.
- Practised pronunciation with students to improve clarity in communication.
- Ran extra revision sessions to strengthen exam preparation.
- Created respectful classroom routines so each student felt valued.
- Organised small-group activities to promote oral language practice.
- Developed lesson plans to improve understanding across topics.
- Adjusted teaching approach based on different learning needs.
- Coordinated with parents during parent-teacher meetings on progress and behaviour.
- Set high expectations to motivate academic achievement for all students.
- Administered regular assessments to monitor progress over time.
Education
B.Ed. - Bachelor of Education (B. Ed.)
Kurukshetra University
Haryana, IndiaM.Sc. - Geography
Kurukshetra University
Haryana, IndiaB.A. - Geography Honours
Panjab University
IndiaSkills
- Classroom management
- Lesson planning
- Curriculum development
- Student assessment
- Exam preparation
- Smart classroom tools
- Communication skills
- Time management
- Office administration
- Document management
- Records management
- Data management
- Communication coordination
- Innovative thinking
- Staffing schedules
- Marketing coordination
- Administrative procedures
- Executive support
- Vendor management
- Budget administration
- Invoicing and reconciliation
- Inventory management
- Project coordination
- Process improvement
- HR administration
Certification
- Claude Certified
- AI Essentials for Project Managers Certified
- Gemini Certified
- Digital Marketing
- Ai Copywriting
LANGUAGES
English – Fluent
Master or proficient
C2
Hindi – Fluent
Master or proficient
C2
Malayalam
Intermediate
B1
Punjabi
Upper intermediate
B2
Accomplishments
- Bagged two medals in badminton during college time (2016).
- Attended NSS Camp twice (2016–2017).
- Awarded College Color (2015–2016).
- First Prize in Cartography (2018).
Work availability
Monday
Tuesday
Wednesday
Thursday
Friday
Saturday
Sunday
morning
afternoon
evening
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Timeline
Administration Manager
Stofix Technical Services LLC
2024.02 - 2026.06
Administration officer
Margin Free Printshop LLC
2023.07 - 2024.01
Assistant Manager
Allex Medical Systems
2020.06 - 2023.01
Social Science and English Teacher
Government Senior Secondary School Sector-19, Panchkula
2020.04 - 2020.06
Social Science and English Teacher
Saarthak GIMSS School, Sector 12-A
2020.01 - 2020.03
Language Teacher
Kripalu Model School, Chandigarh
2019.02 - 2019.12
B.A. - Geography Honours
Panjab University
B.Ed. - Bachelor of Education (B. Ed.)
Kurukshetra University
M.Sc. - Geography
Kurukshetra University