Divya Canary Tellis
HR & Admin Officer
Dubai
Summary
Experienced HR & Administrator with 5 years of UAE working history in Trading & shipping Industry. Possessing skills and Knowledge in Office management, Talent Management, HR Consulting, Employee engagement, Performance management, Recruitment, Visa & exit formalities, UAE Law, Payroll, administration, Shipping coordinator etc. CHRP & CHRM professional with a Master of Business Administration (M.B.A).
Overview
8
8
years of professional experience
2
2
years of post-secondary education
Work History
HR & Admin Officer
Gold Trading DMCC
Dubai
05.2022 - Current
- Posting job ads, scrutinizing resumes and job applications
- Handling employee life cycle from onboarding to exit
- Initiate visa process, arrange medical insurance other documents as per DMCC procedures.
- Make administrative arrangements for new employees including desks, network phones, business cards, access cards and other stationery and equipment (as per employee eligibility)
- Assisting HR manager in drafting contracts, performance evaluation and appraisal; preparing letters.
- Documents filing: - Employees personal files, HR-Admin Files and business-related files
- Organize office operations and support with office maintenance, mailing, shipping, arranging stationery supplies, IT equipment (printer/laptop etc).
- Supporting in company activities with DMCC , ESR & SIRA including registrations, work permit, licensing, renewal, cancellation and other company requirements.
- Supporting Compliance function with completion of client account opening, onboarding, and annual review forms
- Preparing employee claim forms and assisting in monthly payroll (using excel and BambooHR).
- Arranging the company employee travel like itineraries, hotel & Air ticket bookings and business/visit Visa processing for the traveling countries
- Handling and keeping records of petty cash expenses
- Respond to queries and enquiries by phone/e-mails, answer questions providing information and services regarding HR & Company procedure.
Shipping Coordinator & Admin
Mesco Marine Services
Sharjah
05.2018 - 05.2022
- Being the first point of contact for clients and assisting in daily planning and scheduling for all shipping assignments through effective communication with clients, Suppliers, ship Captain, agents and port controller
- Handling queries from clients and suppliers and providing solution Follow up with suppliers and clients on the orders
- Coordinating with transportation providers to ensure prompt and proper movement of shipments
- Assisting the storekeeper in stock maintaining (new requirement, expiry date, stock taking/checking etc.)
- Issue shipping documents ( DO, BOL& BOE, Packing list, Custom clearance ), create approval requests for different commodities, liaise with agent to complete the requirement for customs clearance
- Assisting the Operation Director in acquiring new client and completing the KYC
- Maintaining proper records of all the shipment & expense and feeding in ERP
- Assisting in Quotation, preparing purchase order & Invoicing
- Maintain excellent service standards to ensure customer satisfaction and retention
- Assisting the store manager in stock checking and stock management
- Preparing monthly sales Report for the management
- Administration responsibilities:
- Company registration with Port(Sharjah, RAK, Fujairah, Dubai, AD) PCFC, Trakhees
- Employee gate pass, NOC& custom clearance for ports, health and safety department, municipality registrations, new employee visa and insurance etc
- Preparing docs for Trade License renewals, warehouse permit, vehicle registrations renewal
- Assisting in daily planning and scheduling for all shipping assignments through effective communication with clients, ship Captain, agents, and port controller
- Maintaining employee data base and recording in ERP
- Assisting in employee recruiting, training, and other new joiner formality.
Advance Tax Analyst
Ernst & Young LLC
01.2016 - 01.2018
- Global Mobility specialist helping clients with managing compensation program relate to employee tax
- Calculating tax paid by employees and multi state tax.
Process Analyst
Infosys BPO
01.2013 - 01.2014
- As an executive, responsibility included reviewing Mortgage of client bank
- Reviewing of foreclosure documents of mortgage nonpaid.
Education
MBA - business administration
JKSHIM, Nitte Karnataka
05.2014 - 04.2016
Bachelor of Business Administration - undefined
Certified Human Resources Professional & Manager (CHRP& CHRM) -
American Certification Institute
DubaiSkills
undefined
Timeline
HR & Admin Officer
Gold Trading DMCC
05.2022 - Current
Shipping Coordinator & Admin
Mesco Marine Services
05.2018 - 05.2022
Advance Tax Analyst
Ernst & Young LLC
01.2016 - 01.2018
MBA - business administration
JKSHIM, Nitte Karnataka
05.2014 - 04.2016
Process Analyst
Infosys BPO
01.2013 - 01.2014
Bachelor of Business Administration - undefined
Certified Human Resources Professional & Manager (CHRP& CHRM) -
American Certification Institute
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