Simon Peter Kyambadde
Dubai
Summary
Executive Assistant skilled at offering high-level administrative support to senior-level staff. Expert in travel management, expense tracking and schedule coordination. Expertly assists executive team using exceptional communication and organizational skills.
Overview
9
9
years of professional experience
Work History
Executive Assistant to the Chief Operating Officer
Climate Change Action East Africa
03.2021 - 10.2023
- Responded to all emails and other correspondence to facilitate communication and enhance business processes.
- Contributed to smooth business operations by planning and organizing meetings and conferences.
- Screened over 30 calls and emails and initiated actions to respond or direct messages for managers.
- Documented and distributed meeting notes to identify, analyze, and improve workflows.
- Created expense reports, budgets, and filing systems for management team.
- Coordinated travel arrangements by booking airfare, hotel, and ground transportation.
- Prepared meeting agendas and briefing papers for members of board of directors and executive team.
- Processed travel expenses and reimbursements for executive team and senior management group.
- Developed and maintained automated alert system for upcoming deadlines on incoming requests and events.
- Handled confidential and sensitive information with discretion and tact.
- Filed paperwork and organized computer-based information.
Executive Assistant to Executive Director
National Environment Management Authority
05.2017 - 11.2020
- Managed executive calendars, scheduling meetings and appointments and coordinating travel arrangements to optimize time.
- Facilitated training and onboarding for incoming office staff.
- Filed paperwork and organized computer-based information.
- Updated and maintained confidential databases and records.
- Worked with senior management to initiate new projects and assist in various processes.
- Coordinated events and worked on ad hoc projects.
- Greeted arriving visitors, determined nature and purpose of visit and directed individuals to appropriate destinations.
- Wrote reports, executive summaries and newsletters.
Personal Assistant
Mr. Ronald Lwabaayi
02.2015 - 12.2017
- Oversaw personal and professional calendars and coordinated appointments for future events.
- Provided general administrative support including scheduling meetings, making travel arrangements and managing documentation.
- Responded to emails and other correspondence to facilitate communication and enhance business processes.
- Attended meetings, took notes and tracked action items.
- Entrusted to handle confidential and sensitive situations in professional matter.
- Maintained entire family's schedule and organized events.
Education
BBA - Business Administration
Makerere University
Kampala11.2015
Skills
- Advanced MS Office Suite
- Multi-line phone proficiency
- Technical Support
- Mail handling
- Schedule & calendar planning
- Performance improvement
- Administrative support
- Scheduling
- Travel accommodations
- Sorting and labeling
- Office management
- Conference planning
- Travel coordination
Timeline
Executive Assistant to the Chief Operating Officer
Climate Change Action East Africa
03.2021 - 10.2023
Executive Assistant to Executive Director
National Environment Management Authority
05.2017 - 11.2020
Personal Assistant
Mr. Ronald Lwabaayi
02.2015 - 12.2017
BBA - Business Administration
Makerere University
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