Simon Peter Kyambadde
Dubai
Summary
Executive Assistant skilled at offering high-level administrative support to senior-level staff. Expert in travel management, expense tracking and schedule coordination. Expertly assists executive team using exceptional communication and organizational skills.
Overview
9
9
years of professional experience
Work History
Executive Assistant to the Chief Operating Officer
Climate Change Action East Africa
2021.03 - 2023.10
- Responded to all emails and other correspondence to facilitate communication and enhance business processes.
- Contributed to smooth business operations by planning and organizing meetings and conferences.
- Screened over 30 calls and emails and initiated actions to respond or direct messages for managers.
- Documented and distributed meeting notes to identify, analyze, and improve workflows.
- Created expense reports, budgets, and filing systems for management team.
- Coordinated travel arrangements by booking airfare, hotel, and ground transportation.
- Prepared meeting agendas and briefing papers for members of board of directors and executive team.
- Processed travel expenses and reimbursements for executive team and senior management group.
- Developed and maintained automated alert system for upcoming deadlines on incoming requests and events.
- Handled confidential and sensitive information with discretion and tact.
- Filed paperwork and organized computer-based information.
Executive Assistant to Executive Director
National Environment Management Authority
2017.05 - 2020.11
- Managed executive calendars, scheduling meetings and appointments and coordinating travel arrangements to optimize time.
- Facilitated training and onboarding for incoming office staff.
- Filed paperwork and organized computer-based information.
- Updated and maintained confidential databases and records.
- Worked with senior management to initiate new projects and assist in various processes.
- Coordinated events and worked on ad hoc projects.
- Greeted arriving visitors, determined nature and purpose of visit and directed individuals to appropriate destinations.
- Wrote reports, executive summaries and newsletters.
Personal Assistant
Mr. Ronald Lwabaayi
2015.02 - 2017.12
- Oversaw personal and professional calendars and coordinated appointments for future events.
- Provided general administrative support including scheduling meetings, making travel arrangements and managing documentation.
- Responded to emails and other correspondence to facilitate communication and enhance business processes.
- Attended meetings, took notes and tracked action items.
- Entrusted to handle confidential and sensitive situations in professional matter.
- Maintained entire family's schedule and organized events.
Education
BBA - Business Administration
Makerere University
Kampala11.2015
Skills
- Advanced MS Office Suite
- Multi-line phone proficiency
- Technical Support
- Mail handling
- Schedule & calendar planning
- Performance improvement
- Administrative support
- Scheduling
- Travel accommodations
- Sorting and labeling
- Office management
- Conference planning
- Travel coordination
Timeline
Executive Assistant to the Chief Operating Officer
Climate Change Action East Africa
2021.03 - 2023.10
Executive Assistant to Executive Director
National Environment Management Authority
2017.05 - 2020.11
Personal Assistant
Mr. Ronald Lwabaayi
2015.02 - 2017.12
BBA - Business Administration
Makerere University
Similar Profiles
Public Administration Social WorkPublic Administration Social Work
Human Resources Officer at Climate Change Adaptation And Smart ActionHuman Resources Officer at Climate Change Adaptation And Smart Action
Diana Nasieku NkereDiana Nasieku Nkere
Monitoring Efficiency Officer-Apprentice at Ministry of Environment, Climate Change & Forestry-State Department for Environment & Climate ChangeMonitoring Efficiency Officer-Apprentice at Ministry of Environment, Climate Change & Forestry-State Department for Environment & Climate Change
Marina MihailovaMarina Mihailova
Student Mentor and Social Media Manager at Climate Action Santa Monica (CASM) - Climate CorpsStudent Mentor and Social Media Manager at Climate Action Santa Monica (CASM) - Climate Corps