Donnabel Sena
Deira,United Arab Emirates
Summary
Detail-oriented professional with expertise in logistics management, procurement processes, and budgeting oversight. Demonstrates exceptional computer skills, proficiency in Microsoft Office, and a strong ability to work collaboratively within teams. Adept at multitasking, time management, and maintaining document control systems to ensure seamless office administration. Skilled in interpersonal communication and problem-solving, with a focus on driving efficiency and achieving organisational goals.
Overview
18
18
years of professional experience
6
6
years of post-secondary education
Work history
Office Manager
BACK OFFICE FZ-LLC
Dubai
2013.12 - 2026.05
- Prepare and Modify documents including correspondence, e-mail, memos, contracts and letter to clients
- Arranges and coordinates travel booking, hotel bookings and reservations
- Managing fuel cards of company drivers
- Company corporate cards, Salik account
- Prepare and review contracts and coordinate with relevant departments
- Manage Secretarial functions of the company
- Complete control on accounts payable, accounts receivables and bank reconciliation
- Prepare monthly payments for the suppliers
- Knowledge in Vat, Tax Returns, Client Bookkeeping
- Responsible for applying relevant certificates, arranging required permits and request letter
- Oversee the supply chain for office materials, stationery, office furniture, equipment, and other supplies. Maintain inventory and ensure timely restocking.
- Preparing Monthly Client Invoice Details
- Submitting monthly reports for Profit and Loss of the company
- Managing new vehicle purchase, registration renewals, repair and services
- Managing medical insurance for Staff & Company Insurance
- Checking and approving invoices pertaining to Admin related purchases or services
- Submit and reconcile expense report for petty cash
- Manage Office Maintenance
- Facilitate deposits/transfers at the bank
- Scanning Documents and Sending Fax
- Preparing LPO’s and handling Procurement
- In Charge for Payments of monthly dues (eg. Dewa, Telephone Bills, etc)
- Managing DEWA connections, cancellation request etc
- Arranging courier shipment inside and outside of the country
- Manage import/export regulations, customs clearance, and international shipping requirements
- Renewing Dubai Custom Trade for all tax declarations for all shipments and renewing commercial license.
- Prepare and verify Commercial Invoices, Packing Lists, Bill of Lading, COO, Delivery Orders, and Customs documents
- Communicating international operations, vendor and other internal stakeholders.
- Managing Government Portals MOFA, Dubai Customs, Dubai Municipality, Food Watch, AXS Portal
- Manage ad-hoc administrative projects, expense submissions, and procurement for the executive office as required
Front Office / Admin. Assistant
MUNICIPALITY OF MATAAS NA KAHOY COUNCILOR’S OFFICE
Mataas Na Kahoy Batangas
2011.01 - 2013.07
- Takes initiative in understanding client specification, and clarifies issues with superiors whenever necessary.
- Assist other administrative staff with overflow work; including word processing, data entry and internet research tasks.
- Deal with all enquiries in a professional and courteous manner, in person, on the telephone or via e-mail.
- Dealing with correspondence, quotations, collating information, writing reports ensuring decisions made communicated to the relevant people.
- Support the team in submission of all documents to the assigned Department
- Keeping the office organize and efficiently run the day-to-day operation of the office in line with the needs and priorities
- Identify and resolve admin and operational problems.
- Operates basic office equipment and completes general office work.
- Performs data entry and uses software programs.
- Duplicating, filing, recording and logging of data shared between departments
- Perform other related duties as required.
- Prepare any miscellaneous documents such as overtime sheet, expenses form and other requisition forms.
- Review and Assess purchases of Office supplies, consumables and office equipment, maintenance or any work-related request.
Sales Admin. Clerk
SM DEPARTMENT STORE
Lipa City
2008.04 - 2010.12
- Responsible for daily routine check-up of all goods in the store.
- Assist the Admin/Sales department in managing projects and/or any other un-planned duties.
- Perform prompt and efficient general administration duties.
- Respond to emails, phone calls, and other forms of correspondence.
- Maintain client/Vendor database.
- Serves as cashier in taking the amount for goods sold.
- Perform data entry when orders are completed or changed
- Promoting newly arrived product for customer's future inquiry.
- Support the Sales team in handling enquiries and order processing.
- Practice good customer handling and selling techniques to all the products on sale.
- Keeping and recording all the inventory items on an up-to-date basis.
- Answer customer's questions concerning location, price, and use of products.
- Accepts payment and makes change
- Removes and records amount of cash in register at end of the shift.
Education
Office Management - Computer Science
Lipa City Public College
Lipa City 2006.06 - 2008.05
Secondary - undefined
La Purisima Concepcion Academy
Mataas na Kahoy Batangas 2001.06 - 2005.05
Skills
- Computer Skills
- Microsoft Office
- Ability to Work in a Team
- Interpersonal Communication Skills
- Multitasking Skills
- Excellent Oral and Written Communication Skills
- Time Management Skills
- Initiative and Problem-solving Abilities
- Logistics management
- Procurement processes
- Budgeting oversight
- Document control systems
- Office administration
Languages
English
References
References available upon request
Timeline
Office Manager
BACK OFFICE FZ-LLC
2013.12 - 2026.05
Front Office / Admin. Assistant
MUNICIPALITY OF MATAAS NA KAHOY COUNCILOR’S OFFICE
2011.01 - 2013.07
Sales Admin. Clerk
SM DEPARTMENT STORE
2008.04 - 2010.12
Office Management - Computer Science
Lipa City Public College
2006.06 - 2008.05
Secondary - undefined
La Purisima Concepcion Academy
2001.06 - 2005.05