Ekaterina Oger

Business Support / Executive Assistant Functions:

- Acted as trusted partner to C-level executives, handling strategic communication, confidential reports, aligning priorities.

- Coordinated high-level meetings, board sessions: prepared agendas, minutes, follow-up reports.

HR Functions

- Full Support of onboarding of new staff, preparing Offer Letters, staff records, visa, residency, insurance, payroll updates, end-of-service.

- Drafted HR policies, internal memos, compliance documentation.

Accounts & Finance

- Managed full spectrum of Accounts: vendor invoice processing, payment execution, reconciliations, payroll

support.

- Prepared, submitted audit documentation, compliance reports.

- Oversaw petty cash, monthly reporting, budget monitoring.

Administration & Operations

- Scheduled meetings, conferences, appointments.

- Managed office facilities, vendor contracts, seating plans, cleaning schedules, logistics.

- Prepared, issued embassy, bank, government letters, NOC.

- Coordinated business travel, bookings, executive logistics.

-Booked flights, hotels for domestic/international meetings.

-Liaised with IT department to rectify technical issues promptly.

-Coordinated facility maintenance, providing safe and comfortable work environment.

Key Achievements

- Reduced reporting cycle time by 30% through streamlined workflows.

- Successfully combined Business Support & Executive Assistant functions with HR / Accounts oversight.

• Managed full-cycle HR operations: onboarding, staff records, payroll input following regulations.
• Oversaw compliance with labor law, internal regulations.
• Prepared HR reports for senior government officials.
• Supported disciplinary, appraisal processes.
• Created positive work environment
• Investigated and documented workplace grievances to eliminate future incidents.
• Managed complex employee relations cases to resolution.

• Conducted customs inspections, ensured compliance with relevant regulations.
• Verified documentation, coordinated with border authorities.
• Built strong expertise in compliance, accuracy, regulatory control.
• Balanced speed, thoroughness during inspections minimising delay whilst upholding security standards.
• Upheld strict confidentiality protocols when handling sensitive information, preserving integrity of customs operations.
• Controlled documents to support compliance with entry criteria, related taxes.
• Inspected luggage to verify conformance to government rules concerning import or export of goods, currencies.
• Combatted import of illegal goods, firearms, drugs in alignment with customs laws.
• Maintained updated records of transactions, violations, determinations.