Elva Jane Shirakawa
Dubai
Summary
An experienced Administrative assistant with strong background in the field of administrative, clerical function and marketing equipped with excellent coordination and communication skills, well organized, detailed oriented and provides tremendous inter personal and professionalism through my working years. My friendly manner and warm personality help me gain positive result in each task. I believe I have a natural talent and skills set. My seeded passion to become a part of your organization makes me very optimistic to handle the job.
Overview
10
10
years of professional experience
Work History
Administrative Coordinator
Orville Real Estate
2023.02 - Current
- Perform administrative support tasks to support my Manager and executives and manage day to day office operations (General Admin Works)
- Preparing reports & daily updates for occupancy, rental payments, renewals, tenant’s concerns and achievement reports
- Monitoring and ordering office supplies in timely manner and maintain inventory by recording and keeping it accurate and updated in the system.
- Process expense claim report along with invoices relating to office supplies expense, travel and other corporate expenses to be submitted to the accounts department.
- Manage
- Managed and maintained electronic and paper-based filing systems of tenants.
- Maintained office calendars to track important dates and deadlines.
- Ensuring compliance with all processes and maintaining a high level of confidentiality at all times.
Admin Assistant
GROUND, Palm Jumeirah
2022.08 - 2023.02
- Perform a wide variety of administrative and executive support tasks that are highly confidential and sensitive Follow-up on key tasks needed ensuring all deadlines are adhered Meet and greet visitors, clients and employees
- Booking and scheduling of the client according to the Classes
- Ensure that the office supplies are monitored and supervised housekeeping staff
- Ensuring that the Classes and Credits are updated in Glofox software
- Ensuring that the payment is recoded in excel and updating invoices in Xero
Admin Assistant
PRIME GROUP OF COMPANIES
2021.02 - 2022.08
- Perform administrative support to other admin staff and executives and manage day to day office operations (General Admin Works) Reads and screens incoming correspondences, makes preliminary assessment of the importance of materials and organizes documents; handles some matters personally and forward appropriate materials to the concerned department Management of files – soft copies as well as hard copies, ensuring that all files are complete and all information/documents are stored in the files Booking and scheduling meeting rooms whenever required
- Assist payroll department by providing relevant employee information (e.g
- Attendance, leaves of absence, sick days and work schedules) Acts as liaison between the Office Manager, Executives, Subordinates or others by transmitting directives Ensure that the office supplies are monitored and supervised housekeeping staff
- Coordinate with the Line Manager by requesting approval for purchasing office supplies
- Public
- Elva Jane Shirakawa
Sales Executive
2020.01 - 2021.01
- Establish and manage new and existing key strategic relationships in order to generate and enhance profitability, addressed any banking needs to increase target sales Monitored performance and KPI’s of all transactions to ensure they are in line with cost and profitability targets
- Review and collect all the required documents in order to process and avail the said product with the consent of the customers Ensure the development of good client relationships by providing full information on the product and services of the company along with its procedures
- Provide the highest level of service in order to sell and cross sell products and services, assist and guide customers with their banking needs
- Work as part of a team to achieve individual and team target.
Marketing and Admin Executive
DEii Window Blinds
2017.06 - 2019.11
- Serves as a brand ambassador through promoting products in a positive and professional way to increase the sales volume of the company and enhanced corporate image or building company’s reputation in its industry
- Responsibilities: Managing the overall functioning of the office, from sending and replying mail to clients, orders follow up, client’s initial payment follow up before the delivery and installation of the blinds
- Takes care of the day-to-day operations of the office and ensures maximum profitability of the company
- Assisting and helping the team whenever we have appointment to visit client for window measurement and installation procedure at their house or offices
- Responsible for meeting the targets and earning profits and smooth and effective functioning of the company
- Advertising our product online through Facebook, sending mails to prospective clients.
School Administrative Assistant
Sorsogon College Of Criminoloy
2014.06 - 2017.04
- Perform a wide variety of administrative support tasks to the my superior
- Answers telephone and takes accurate messages and relay the message to my superior
- Coordinating with suppliers to purchase office supplies and maintaining a record to monitor inventory
- Liquidating expenses to be submitted to accounts
- Supporting teachers and students in their requests and other duties as assigned by my superior
- Compile data of suppliers, purchase orders, invoices and enter information into the system to maintain their records
- Photocopying, typing and printing whenever required
- Arranging meeting and coordinate with other team
Education
Bachelor of Science - Criminology
College of Criminology Inc
PhilippinesSkills
- SKILLS & E XPERIENCE
- Exemplary office management
- Organization and coordination skills
- Ability to write effective business letters and emails
- Proficiency with Microsoft Office, Excel, Google Suit
- Track record of handling administrative and clerical functions with professionalism and tact
Timeline
Administrative Coordinator
Orville Real Estate
2023.02 - Current
Admin Assistant
GROUND, Palm Jumeirah
2022.08 - 2023.02
Admin Assistant
PRIME GROUP OF COMPANIES
2021.02 - 2022.08
Sales Executive
2020.01 - 2021.01
Marketing and Admin Executive
DEii Window Blinds
2017.06 - 2019.11
School Administrative Assistant
Sorsogon College Of Criminoloy
2014.06 - 2017.04
Bachelor of Science - Criminology
College of Criminology Inc
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