Eman Saeed
Ajman
Summary
Experience more than 10 years in Ajman University (different departments and positions such as AU Chairman-Business Berue, Administrative officer, MBA Coordinator of College of Business, Computer Lab Supervisor, Instructor Assistance, Present the college of Business in conferences & workshops. Experience 13 years in Ajman Bank as PA& Administrative work, Information System Auditor & Operations Auditor. Organized and motivated employee eager to apply time management and organizational skills in various environments. Seeking entry-level opportunities to expand skills while facilitating company growth.
Overview
24
24
years of professional experience
Work History
Real Estate officer
Ajman Bank
07.2022 - 03.2023
- Administrative work
Internal Audit Administrative officer, IT & Operations Audit
Ajman Bank
03.2010 - 06.2022
- Carries out all secretarial work of the IAD, including arranging and scheduling meetings or appointments, organizing, and preserving paper and computer files, managing projects, preparing paper and where relevant, computer backup for all work handled, handling travel arrangements, performing research, and distributing information using telephones, mail and e-mail
- Maintains confidential records of the division as well as sensitive issues passed on by the IAD, department managers, other division managers the CEO
- Ensures that all memos/notices/other documentation received is forwarded to concerned parties for action
- Maintains strict confidentiality and secrecy of information received by way of attending meetings, preparing minutes of meetings, incoming and outgoing mail and other access that is received by virtue of the position held
- Drafts correspondence on behalf of the IAD, compiles and prepares reports, presentations and other documents as instructed
- Liaises between the IAD and division colleagues
- Transmits directives, instructions and assignments and follows up on status of assignments/projects
- Attends to and screens telephone calls for the IAD and where requested, for the department managers
- Maintains a calendar of events and updates/notifies the IAD as appropriate
- Receives, sorts and distributes all incoming and outgoing mail
- Maintains inventory of office supplies; ensures that requests pertaining to their availability and upkeep are followed through
- Establishes and maintains filing and records management systems
- Handles all other administrative/secretarial duties as instructed
- Performs miscellaneous job-related duties as assigned
Lab Supervisor/Faculty Secretary/Admission and Registration
Ajman University
09.2002 - 03.2010
- Manages Dean's agenda by prioritizing appointments, scheduling meetings and events, and drafting minutes of meetings, and translating documents (Arabic to English and vice versa)
- Maintaining accurate and up-to-date student records, including academic records and personal information
- Prepares, reviews, and refines progress reports in coordination with related individuals; ensures that deadlines of projects' completion are met, and problems are immediately addressed, resolved and/or reported
- Maintains organized and easily accessible resources within a highly automated environment, ensuring an accurate and timely flow of incoming and outgoing documents
- Manage, conduct and communicate all DOS office events preparations and required logistics
- Drafts letters, announcements, memos, circulars, and emails, and communicates with all internal and external parties as needed
- Attends meetings and updates the Dean on certain matters of interest
- Produces reports, presentations, analytical summaries and briefing papers
- Conducts research on specific issues and present the findings to the Dean
- Performs other different job-related duties as assigned by the Dean
- Collaborate with the Department Head on academic support activities, including course offerings, scheduling and preparation of files for annual faculty evaluations
- Create and maintain various reports for the HOD and the department
- Assist the Department Head with special projects related to accreditation, assessment, and strategic planning
- Assist faculty with class preparation, book orders, photocopying exams, timetables and preparation of expense reports
- Proctor exams, if required, and provide any other necessary assistance
- Assist new faculty and lab assistants with office space arrangements, equipment setup, network access and supplies
- Assist Professorship faculty with events organization, business trip, speaker approval request, purchase orders and reimbursements
- Coordinate requisitions of department purchase and ensure the timely delivery
- Organize department seminar series such as room reservations, equipment setup, posters and certificates
- Coordinate with Students organization and assist them in the events
- Assist Students organization with their reimbursements and follow up any delays
- Assist Students organization in purchase orders, print outs, certificates, etc
- Undergraduate Students Support during registration time
- Department Meetings and Communication such as Organize department meetings, take minutes, and monitor due dates for recurring academic calendar events on behalf of the HOD and Forward information to faculty as per the HOD's instructions and track due dates.
Lab Supervisor & HR
Al Hikmah Club
09.2001 - 09.2003
Webpage developer for Sheikh Humid bin Rashid Foundation for Human Development
09.1999 - 05.2002
Teller & Finance Services
AU Hostel Financial and Finance Department
06.2000 - 09.2000
Education
Master in Human Resources Management -
Ajman University
01.2015
B.Sc. in Information System -
Ajman University
01.2001
Skills
- Computer Skills
- MS Office-Advanced Level
- Email and outlook
- Website & Intranet Applications
- Analytical Applications
- Dashboard creation using excel
- Data consolidation
- Design Application - Canava
- Research Task
- Property Management
- Time Management
- Operations Management
- Written Communication
- Self Motivation
- Insurance Coordination
- Excellent Communication
- Problem-Solving
- Organizational Skills
- Marketing and advertising
- Staff Management
Languages
- English
- Arabic Native
Languages
Arabic
First Language
English
Upper Intermediate (B2)
B2
References
References available upon request.
Certification
ISO 9001-2005
Office Manager Certified
TOIEC
ICDL
Timeline
Real Estate officer
Ajman Bank
07.2022 - 03.2023
Internal Audit Administrative officer, IT & Operations Audit
Ajman Bank
03.2010 - 06.2022
Lab Supervisor/Faculty Secretary/Admission and Registration
Ajman University
09.2002 - 03.2010
Lab Supervisor & HR
Al Hikmah Club
09.2001 - 09.2003
Teller & Finance Services
AU Hostel Financial and Finance Department
06.2000 - 09.2000
Webpage developer for Sheikh Humid bin Rashid Foundation for Human Development
09.1999 - 05.2002
Master in Human Resources Management -
Ajman University
B.Sc. in Information System -
Ajman University
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