Summary
Overview
Work History
Education
Skills
SEMINARS ATTENDED
Timeline
Hi, I’m

ESSIE NAVARRO

Abu Dhabi
ESSIE NAVARRO

Summary

Administrative professional with over 7 years of experience in office management and scheduling. Proven expertise in document preparation and process optimization, leading to increased operational efficiency. Skilled in multitasking and providing exceptional service to both internal teams and external stakeholders.

Proven problem-solving abilities and strong communication skills enhance team performance. Adaptability to new challenges fosters continuous learning and growth. Dedication to achieving organizational goals drives impactful contributions.

Overview

7
years of professional experience

Work History

Al Qana Property Management

Leasing Administrative
05.2023 - Current

Job overview

  • Managed tenant contracts, focusing on compliance and effective documentation processes. Executed sales reporting to assess property performance and inform decision-making. Maintained rigorous health and safety compliance, reducing potential liabilities for properties. Engaged in proactive communication with tenants to foster trust and satisfaction. Strengthened tenant relationships, resulting in improved retention and community atmosphere. Optimized operational workflows to enhance overall efficiency in property management. Collaborated closely with maintenance staff to address tenant concerns quickly. Performed regular inspections to ensure properties met health and safety standards.
  • Prepared and processed lease agreements, renewals, amendments, and terminations while ensuring accuracy. Verified compliance of all lease documents with company policies and relevant legal standards. Conducted detailed reviews of lease documentation to guarantee completeness and correctness. Managed documentation workflow for efficient handling of leases and related amendments.
  • Functioned as point of contact for all tenant and landlord lease inquiries. Coordinated effective lease negotiations and secured necessary approvals. Maintained comprehensive tenant files, including necessary contracts and licenses. Ensured all commercial insurance documentation remained current for smooth operations.
  • Streamlined maintenance of lease database and property management system for optimal performance. Recorded critical dates, focusing on lease expirations and rental increases. Facilitated timely renewals to support effective property management.
  • Maintained compliance of leases with relevant local laws and internal guidelines. Facilitated legal team's documentation process for addressing lease-related matters.
  • Optimize efficiency in processing new Tawtheeq applications and renewals.
  • Oversee inquiry resolution via phone, aligning necessary coordination measures.
  • Resolve concerns between property management and operating tenants, maintaining clear and effective communication channels.
  • Facilitate commencement tracking by validating accurate storage of commencement dates for operating tenants in shared folder.
  • Create detailed report highlighting lease status, occupancy metrics, and rent rolls for management
  • Record complete lease agreement specifics and payment arrangements within ESAT.
  • Processed and reviewed marina berth contracts and renewals to ensure timely execution. Managed boat parking fee collections and updated Harbor system accordingly.
  • Proved successful working within tight deadlines and a fast-paced environment.

Sacoor Brothers Fashion Industry

Executive Secretary
12.2021 - 02.2023

Job overview

  • Proactive executive secretary with expertise in managing communications, coordinating travel arrangements, and organizing meetings for senior management. Experienced in handling confidential documents, overseeing HR functions, and ensuring smooth operations within building care and facilities management.
  • Receptionist
  • Managing phone calls/relay telephone messages
  • Arranging and Coordinating for Flight ticket and Hotel Booking for the Managers who will travel for business trip
  • Receiving and sending documents and packages through courier
  • Coordinating and making Back-Office Leave
  • Managing the hard copy for signature who are using the company stamps
  • Keeping all the company cars’ spare keys

Arenco Group

Executive Secretary
08.2020 - 03.2021

Job overview

  • Administrative Responsibilities:
  • Communication Management:
  • Manage executive phone calls and relay messages.
  • Handle incoming and outgoing mail and packages.
  • Prepare agendas and handle information requests for meetings.
  • Meeting Coordination:
  • Schedule and arrange meetings, including conference room bookings.
  • Manage cancellations and reschedule new meetings as needed.
  • Organize daily meetings for managers across departments and external parties.
  • Data and Document Handling:
  • Handle confidential and sensitive documents, ensuring proper data entry of daily transactions.
  • Travel and Roster Coordination:
  • Coordinate travel arrangements for executives.
  • Oversee daily task coordination among office staff, including office boys, messengers, and receptionists.
  • Responsible for creating and managing the daily duty roster for the General Manager’s team.

Samurai Eagle General Trading L.L.C

Sales and Marketing
05.2020 - 07.2020

Job overview

  • Customer Service:
  • Engage with clients to provide exceptional service, ensuring information is readily available.
  • Answer client inquiries and provide detailed information about products and services.
  • Product Demonstration:
  • Demonstrate products and services as needed for clients and management.
  • Appointment and Meeting Coordination:
  • Schedule appointments and meetings as required.
  • Client Outreach:
  • Research and reach out to potential clients through calls and other communication methods.

Oriental Group FZE

Administration Officer / PA
09.2018 - 04.2020

Job overview

  • Scheduled travel plans for sales and marketing team
  • Handled courier documents and data entry of daily transactions for admin department
  • Arranged Visas and travel itinerary for company guests along with hospitality arrangements
  • Responsible for visa processes for new and current employees
  • Administered process for Duty free passes for merchandising personnel
  • Short-listed CVs for all departments in liaison with HR for screening and initial processes
  • Created LPOs and invoices for shipments during month-end and enter in SAP
  • Successfully planned and coordinated company events and team activities

Education

University of Nueva Caceres
Naga City, Bicol, Philippines

Bachelor of Commerce from Business and Administrations, Human Resource Development Management
03.2014

University Overview

Skills

  • Proactive Approach
  • Independent Worker
  • Team Player
  • Proficient in MS Office Suite
  • Fluent in English

SEMINARS ATTENDED

SEMINARS ATTENDED
  • Seminar on Business Values October 08, 2013 UNC Instructional Media Center
  • Conference on Competitiveness February 13, 2013 UNC Seminar Hall

Timeline

Leasing Administrative
Al Qana Property Management
05.2023 - Current
Executive Secretary
Sacoor Brothers Fashion Industry
12.2021 - 02.2023
Executive Secretary
Arenco Group
08.2020 - 03.2021
Sales and Marketing
Samurai Eagle General Trading L.L.C
05.2020 - 07.2020
Administration Officer / PA
Oriental Group FZE
09.2018 - 04.2020
University of Nueva Caceres
Bachelor of Commerce from Business and Administrations, Human Resource Development Management

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ESSIE NAVARRO