Evans Kinuthia

• Responsibilities: Planning of day-to-day operations that ensures there is smooth flow of operations in fleet control and planning
• Updating daily mileage/Km driven and updating management in decision making
• Transfer and replacement of vehicles as informed by fleet coordinators and approved by management
• Ensuring vehicles are in good condition and drivers ready to attend daily operations
• Receiving of new vehicles and equipment’s, assigning company codes, system update and opening of new files
• Maintaining Third party certificates of employees and equipment and ensuring compliance with safety standards
• Responsible for general administration, site operation with coordination and site supervisors
• Vehicle registration follow up and ensuring all vehicles are registered and renewed on time
• Replacement of damaged or lost number plates and removal of black points
• Traffic fines and salik fine follow up with drivers and clearance with police
• Monitor process of hired Equipment/Vehicle Timesheets and generating hire charges
• Opening accident files and following up with insurance companies in accessing repair and parts cost
• Controls and monitors equipment, vehicle movement in projects through fleet and locations GPS systems
• Coordinates human resource and personnel department on employees related issues like renewal of documents and health insurance
• Assign duties, inspect work, investigate complaints write reports and submit to management for decision making
• Drivers/operators replacement, route schedule, drivers leave schedule, vehicle maintenance, health and safety requirement, speed checking and fuel consumption management in fleet board management
• Obtaining signatures for all necessary documents from plant manager & operations manager
• Tracking and keeping records of issued catalogues, parts manual, operation manuals and service manuals to users
• Opening and maintains departmental files, documents, data files and confidential information
• Keeping library neat and arranged in a way that enables efficiency to users
• Maintaining employees register, timesheet and other related documents required by employees
• Preparing Memos/Emails/Faxes and filling of outgoing & incoming documents
• Ensuring there is team work operations in achieving the required standard of work
• Ensuring that all requirements of the office is acted on in a timely and accurate manner
• Welcoming visitors, verifies scheduled appointments and responding to their queries
• Safeguards and reconciles daily petty cash in compliance to cash handling policies and procedures
• Coordinates with clients in delivering of services and responding to their queries on time, quality and quantity
• Ensuring that the daily schedule is properly planned followed and briefs are prepared in advance
• Preparing breakdowns report, accidents reports and other reports requested by line Managers
• Experienced with machineries from Komatsu, Caterpillar, JCB, Volvo, Yanmar, Atlas Copco and Mercedes & Iveco trucks, Tata and many more.

Responsibilities: Daily work planning, that ensured there is flow of work and efficiency in operations

• Served customers by providing service information and resolving their queries and issues
• Maintained, developed and updated existing client databases that ensure accurate and current records are available
• Ensured accuracy of physical inventory order sequence by entering inter-company purchase orders and inter-company transfers into system following defined processes
• Kept truck of daily stock movement, issuing of delivery notes and issuing of gate pass
• Prepared employees documents as requested by management/public relation/human relation offices
• Coordinated with suppliers to ensure on-time delivery, best quality and quantity
• Prepared purchase orders, material requests and generating invoices
• Discharging various duties like, writing memos, booking appointments for the boss, wrote and responded to emails and coordinated with management office to provide required information
• Provided information and reports to internal and external customers as required
• Contributed to discussions than enabled teamwork in accomplishing related results as required
• Resolved administrative problems by coordinating preparation of reports, analysing data, and identifying solutions
• Opened daily jobs, requesting of materials, accessing the labour charge and submitting to supervisor for approval, generating and matching of invoices upon completion of jobs.
• Handled sensitive information discreetly, maintaining strict confidentiality at all times as required by company policy or legal regulations.
• Maintained personnel records and updated internal databases to support document management.
• Organized workflow and delegated tasks effectively to ensure timely project completion without compromising quality.
• Managed office inventory levels, ensuring adequate supplies were available while minimizing waste and unnecessary spending.
• Provided exceptional customer service to both internal and external stakeholders through prompt response times and thorough issue resolution efforts.
• Supervised administrative support staff members, offering guidance, feedback, and mentorship that contributed to their professional growth and development.
• Established an organized filing system that streamlined document retrieval and reduced misplaced files.
• Maintained accurate documentation of company policies and procedures for easy reference by all employees.
• Improved employee productivity with effective time management strategies for daily tasks.
• Served as a liaison between departments, fostering open communication channels that improved overall organizational function.
• Managed human resources functions, including hiring, onboarding, and employee evaluations for optimal team performance.
• Coordinated company events and meetings to foster teamwork and boost employee morale.
• Reduced overhead costs through careful budget management and resource allocation.
• Enhanced internal communication by creating a centralized information hub accessible to all staff members.
• Implemented new email management strategy, reducing clutter and improving communication efficiency.
• Streamlined office operations by implementing new filing system, significantly reducing retrieval times.
• Initiated program for recycling and waste reduction, contributing to corporate sustainability goals.
• Enhanced data security measures, conducted regular system backups to prevent data loss.
• Developed and maintained up-to-date database of contacts, facilitating quick and efficient communication.
• Implemented customer feedback system, leading to improved service delivery and customer satisfaction.

• Responsibilities: Answering questions from internal and external customers on company products
• Provision of services to customers and ensuring the products meet their needs
• Receiving and handling customer complaints
• Product research to ensure meet customer needs and requirements
• Sales promotion of company products targeting sales increase
• Monitoring of daily sales and stock to ensure flow of products
• Providing customers with required information on company goods and services.
• Demonstrated expert product knowledge during client interactions, addressing questions/concerns confidently and offering solutions tailored specifically for them.

• Responsibilities: Responsible for ordering of required textbooks
• Maintains current information on publishers, wholesaler addresses and policies
• Inputs data electronically to be used for ordering of textbooks
• Assists with textbook inventories and data input of textbook inventories
• Assists in monitoring of enrolments and ordering of additional textbook inventory as needed
• Completes necessary price revisions on current textbook inventory
• Coordinates processes associated with receipt of incoming textbooks
• Coordinates processing of invoices for textbook orders received
• Analysing of daily sales, market trend and writing of reports
• Maintaining of sales record and salesmen reports
• Receiving and handling of customer complaints and ensuring their taste and preferences are met
• Product research to ensure meet customer needs and requirements
• Handling of petty cash and ensuring salesmen meet their targets.