Evgeniya Smutnaya

• Support three Vice Presidents within Schneider Electric's international business across multiple countries and time zones.
• Manage confidential business matters, executive communications and relationships with senior internal and external stakeholders.
• Coordinate complex international travel, visas, accommodation and executive logistics.
• Organize executive meetings, leadership reviews, workshops and corporate events.
• Maintain executive documentation and SharePoint sites ensuring accurate document management.
• Manage multiple competing priorities while maintaining exceptional accuracy, professionalism and discretion.
• Act as a trusted coordination point for senior executives, proactively following up on priorities and key activities.

Office & Operations Management

• Managed day-to-day office operations ensuring an efficient and professional workplace.
• Coordinated facilities management, contractors, landlords and external service providers.
• Managed procurement, supplier relationships, quotations, purchase orders and vendor performance.
• Created Purchase Orders in SAP and monitored approval workflows.
• Administered business contracts and monitored renewals.
• Managed office supplies, courier services and operational logistics.
• Developed structured electronic and physical filing systems.
• Supervised office support services.

Executive Support

• Supported senior management with confidential business matters.
• Managed executive calendars, reports, presentations and business documentation.
• Coordinated international travel, visas and executive itineraries.
• Prepared reports, meeting agendas and minutes.
• Managed executive expense reporting and business administration.

Project Coordination

• Supported SAP implementations, SAP upgrades, SuccessFactors upgrades and business improvement initiatives.
• Coordinated project activities, documentation, timelines and governance.
• Generated SAP Purchase Orders and monitored supplier invoice processing.
• Supported project budget monitoring and expenditure tracking.

Corporate Events

• Coordinated leadership workshops, meetings, corporate dinners and partner events.
• Managed venues, suppliers, logistics, budgets and attendee coordination.

• Delivered premium customer service in a fast-paced international environment.
• Coordinated with airport operations and multiple departments.
• Resolved customer concerns while maintaining Emirates' service standards.