Mostafa Khalil
Dubai
Summary
Experienced Bid Manager at Insignia Worldwide with a focus on driving strategic growth through effective bidding and proposal management. Successfully secured high-value projects across diverse sectors including construction, engineering, brand development, strategic advisory, and design services. Utilize academic background in law and contracts, along with expertise in APMP methodologies, to ensure work aligns with industry standards and regulatory compliance. Combine strategic approach with strong project management, organizational, and analytical skills to consistently deliver exceptional results contributing to organizational success.
Overview
16
16
years of professional experience
Work History
Bid Manager
Insignia Worldwide
09.2024 - Current
- Manage the entire bid lifecycle, ensuring seamless pipeline planning and submission processes
- Coordinate and supervise team activities, including site visits and job execution meetings, while ensuring compliance with process requirements
- Oversee the preparation and management of critical documents, such as NDAs, Letters of Intent, and Conflict of Interest declarations, to uphold regulatory standards
- Develop and execute bidding strategies aligned with the organization's Business Development Strategic Plan, ensuring a competitive edge in the market
- Leverage market intelligence and competitor analysis to shape pricing strategies and proposal plans, maximizing success rates and profitability
- Lead the creation of tailored bid proposals that balance compliance with responsiveness, addressing all RFP criteria while delivering innovative solutions
- Conduct thorough risk assessments and escalate critical issues to senior management
- Implement bid governance procedures to maintain compliance and control
- Schedule and chair governance meetings to review risks and secure necessary sign-offs during the bid process
- Analyze RFPs, ITTs, and PQQs to fully understand client needs
- Align bidding strategies and proposals with client requirements for maximum success
- Finalize cost models and critically challenge bid costs to maintain competitiveness and profitability
- Develop strategies for cost-effective service delivery based on resource analysis
- Proactively follow up with clients to monitor the evaluation process and ensure continuous engagement
- Lead proposal negotiations, ensuring alignment with client expectations and strategic goals
- Facilitate the receipt of award letters and purchase orders (POs) through consistent communication
- Review awarded contracts to ensure terms align with the proposal and SOW
- Lead contract negotiations, addressing risks, timelines, and deliverables to secure favorable terms
- Track payment milestones to ensure timely invoicing and cash flow alignment during and post-project execution
- Maintain a comprehensive database of resources, including CVs, case studies, and archived bid documents
- Ensure all controls and procedures are in place during the bid process
- Obtain sign-offs from the Bid Committee Team, presenting key risks and recommendations
- Focus on converting opportunities into profitable contracts that align with the organization's long-term objectives
- Lead the preparation and submission of over 100 high-value bids, achieving a success rate of 85% by leveraging tendering software (e.g., SAP Ariba, Oracle Software, Jaggaer) and effective communication with internal and external stakeholders
- Utilized advanced tendering tools and data analytics to streamline bid processes, reducing submission timelines by 20%
- Demonstrated exceptional negotiation skills by securing $30M+ in contracts through persuasive client presentations and tailored proposals
- Enhanced team efficiency by implementing best practices in bid management, resulting in a 15% increase in win rates over two years
- Successfully managed tenders on platforms such as Smart Dubai, Etimad KSA, and Oman Tender Board, ensuring compliance with local regulations and maximizing bid success rates
- Streamlined bid workflows using ZOHO and monday.com, improving team collaboration and reducing turnaround time by 25%
Bid and Contracts Manager
Evolution Events
08.2023 - 08.2024
- Lead the bid management process from pre-bid/sales stage to in-life bid management
- Collaborate with team leaders to ensure comprehensive coverage of technical proposals
- Adhere to templates, governance gates, and deadlines
- Review and refine commercial and technical proposals for competitiveness and alignment with client expectations
- Provide timelines for responses and initiate efforts
- Manage communication, including status meetings, workshops, and stakeholder reporting
- Schedule pre-submission meetings with clients to ensure alignment with their vision
- Coordinate reevaluation meetings with clients for in-person presentations, addressing inquiries
- Analyze unsuccessful bids to improve future win strategies and processes
- Continuously enhance processes, documentation, and tools for award-winning proposals
- Collaborate with project managers to oversee contract lifecycles and engage in negotiations
- Draft supplier contracts with robust risk management plans
- Manage change orders and allocate contingency funds for modifications or unforeseen circumstances
- Monitor payment milestones during and post-project execution
BD & Tender Executive
Red Event Services LLC
05.2021 - 07.2023
- Act as the primary liaison between procurement and contracts departments in various government entities
- Coordinate with the team to prepare proposals and submit requests for proposals (RFPs)
- Extensive experience in tendering on government portals (DOF, MOF, SAP Ariba, Dubai Holding, DTSM)
- Capable of registering the company on emerging tender platforms
- Lead, motivate, and develop the sales cycle to achieve sales targets and revenue growth
- Develop and execute effective sales strategies to drive customer retention and acquisition, maximizing profitability
- Generate leads through networking, referrals, cold calling, and attending industry events
- Build and maintain strong relationships with clients by providing exceptional customer service and timely responses
- Negotiate contracts with clients, ensuring all terms and conditions are clearly defined and meet the needs of both parties
- Analyze sales data and create reports to forecast future revenue and identify trends
- Keep up-to-date with industry trends and competitors to develop strategies for maintaining the organization's competitive edge
- Work closely with the event operations team to ensure flawless execution of event details and exceed client expectations
Sales Data Analyst
Sotechs
12.2019 - 02.2021
- Work with management to prioritize business and information needs
- Identify, analyze, and interpret trends or patterns in complex data sets
- Preparing reports based on analysis and presenting to management
- Create data dashboards, graphs and visualization
Direct Sales Executive
OSN
06.2017 - 05.2019
- Increase sales revenue, providing customers with a wide range of product knowledge
- Preparing sales reports to management, put action plan for the monthly target
- Achieve monthly individual targets assigned by Line Manager
- Providing actionable insights to guide the sales and marketing promotion
- Complete customer subscription contracts in detail and pass to relevant parties to process
Senior sales
LandMark Group
10.2015 - 05.2017
- Working within established guidelines, particularly with brands
- Check E mails and Helping the manager for operating the store
- Keep updating the daily achievement with monthly target
- Preparing sales reports to management, put action plan for the monthly target
Agent customer service
ETISALAT
02.2014 - 03.2015
Bidding and legal Assistant
Arab center for Construction Arbitration and claims
01.2009 - 01.2014
- Oversee the preparation of tender documents and bids, ensuring compliance with all technical specifications and client requirements
- Collaborate with finance and engineering teams to develop accurate cost estimations for projects, including analysis of both direct and indirect costs
- Manage the bid submission process, ensuring all proposals are submitted punctually and in the required format
- Ensure the establishment of a precise legal framework
- Serve as the primary intermediary between the legal team, clients, and arbitration panels
- Conduct thorough market research to understand current industry trends, competitor strategies, and potential project opportunities
Education
Bachelor's Degree - Law
Cairo University
Faculty Of Law06-2006
Diploma - Professional Diploma in Construction Contracts and Claims
Assiut University
11.2010
Marketing - industry Analysis, segmentation, Differentiation, Pricing
Gate
01.2015
Business Analytics - Sales Data
02.2025
Skills
- Bidding
- Contract management
- Negotiation Skills
- Project management
- Client Service
- Market Research
- Database Management
- Pricing strategy
- Problem-solving
- Time management
- Attention to detail
- Decision-making
- Relationship building
- Client relations
- Business analytics
- Revenue growth
- Strategic account development
- Competitor analysis
- Consultative selling techniques
Languages
English
Arabic
Timeline
Bid Manager
Insignia Worldwide
09.2024 - Current
Bid and Contracts Manager
Evolution Events
08.2023 - 08.2024
BD & Tender Executive
Red Event Services LLC
05.2021 - 07.2023
Sales Data Analyst
Sotechs
12.2019 - 02.2021
Direct Sales Executive
OSN
06.2017 - 05.2019
Senior sales
LandMark Group
10.2015 - 05.2017
Agent customer service
ETISALAT
02.2014 - 03.2015
Bidding and legal Assistant
Arab center for Construction Arbitration and claims
01.2009 - 01.2014
Diploma - Professional Diploma in Construction Contracts and Claims
Assiut University
Marketing - industry Analysis, segmentation, Differentiation, Pricing
Gate
Bachelor's Degree - Law
Cairo University
Business Analytics - Sales Data
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