Faiqa Azam
Abudhabi,UAE
Summary
Motivated and detail-oriented Administrative Assistant with 3+ years of experience in HR, administration, and document control. Skilled in managing front desk operations, coordinating executive schedules, handling procurement (PRs & POs), and supporting HR
functions. Adept at using ERP systems (SAP, Oracle) and EDMS for document management, with strong organizational and communication skills in fast-paced office environments.
Overview
4
4
years of professional experience
14
14
years of post-secondary education
Work history
Administrative Assistant
Ali & Sons- UAE
Abudhabi, UAE
06.2025 - Current
- First point of contact for visitors and inquiries, ensuring professional reception services.
- Managed department Heads’ calendars, meetings, conferences, and logistics.
- Drafted, proofread, and formatted official documents, memos, and presentations.
- Maintained records, contracts, employee logs, and documentation in digital and physical
formats. - Managed digital calendars using tools like Google Calendar, Outlook, or scheduling software.
- Maintained databases and CRM systems with accurate and up-to-date information.
- Answered and directed phone calls, emails, and in-person inquiries with professionalism.
- Scheduled and coordinated meetings and appointments.
- Prepared and edited letters, memos, and other documents.
- Created and managed Purchase Requests (PRs) and Purchase Orders (POs), ensuring compliance with policies.
- Tracked procurement processes using ERP systems (SAP, Oracle) for accuracy and timely delivery.
- Handled office inventory, procurement, and supply replenishment.
Supported HR functions: onboarding, leave tracking, and staff records management. - Collect and verify employee timesheets and attendance data on Oracle and Excel.
- Assisted HSE and operations teams with reports, incident records, and audit documentation.
- Prepared and submitted RFIs to consultants/clients, ensuring timely issue resolution.
- Assisted HSE and operations teams with reports, incident records, and audit documentation.
- Managed project documents using EDMS, ensuring version control and compliance
Human Resource Assistant
Noble Pharmaceutical Industry – AJK
Lahore, United Arab Emirates
04.2022 - 06.2025
- Assisted in the recruitment lifecycle: job postings, resume screening, and interview scheduling.
- Drafted HR reports, memos, and correspondence.
Coordinated employee onboarding processes and ensured data confidentiality. - Managed department heads’ calendars, meetings, conferences, and logistics.
- Drafted, proofread, and formatted official documents, memos, and presentations.
- Maintained records, contracts, employee logs, and documentation in digital and physical formats.
- Supported HR functions: onboarding, leave tracking, and staff records management.
- Post job advertisements on various platforms (e.g., job boards, social media).
- Screen applications and schedule interviews with shortlisted candidates.
- Coordinate communication between candidates and hiring managers.
Prepare offer letters and assist with the onboarding process.
Maintain up-to-date and accurate employee records in physical and digital formats. - Ensure HR files are organized, secure, and confidential.
- Update personnel changes such as promotions, transfers, and terminations.
- Prepare onboarding documentation and welcome kits for new hires.
Assist in conducting employee orientation sessions. - Guide new employees through HR policies, benefits, and procedures.
- Collect and verify employee timesheets and attendance data.
- Track leave applications (sick leave, vacation, etc.).
- Prepare reports for payroll processing.
- Ensure employee actions comply with company policies and labor laws.
- Keep track of mandatory training, certifications, and deadlines.
Education
Bachelor's degree - Zoology
The University of Lahore
Pakistan 01.2010 - 01.2024
Skills
- Document management
- Meeting organization
- HR record keeping
- Customer service orientation
- Time management
- Confidentiality adherence
- Interpersonal communication
- Attention to detail
- Team collaboration
- Office administration
- Data inputting
- Spreadsheet creation and analysis
Timeline
Administrative Assistant
Ali & Sons- UAE
06.2025 - Current
Human Resource Assistant
Noble Pharmaceutical Industry – AJK
04.2022 - 06.2025
Bachelor's degree - Zoology
The University of Lahore
01.2010 - 01.2024