Farah Jaber

• Tracked purchase orders and followed up with vendors and carriers to support timely deliveries.
• Developed and maintained detailed records of all procurement activities for accurate tracking and reporting purposes.
• Maintained up-to-date database of suppliers, vendors and contracts to support accurate recordkeeping.
• Established relationships with vendors and suppliers to streamline procurement operations.
• planning, managing, and implementing all aspects of the procurement process for WGA and for ensuring all procurements are compliant with USAID and project policies.
• Researched and identified potential new suppliers to increase vendor base.
• Coordinated closely with finance teams to monitor budgets and cash flow implications related to procurement activities.

• Ensure all procurement activities are fully and transparently documented
• Ensure that the best quality of procured items for the fairest price
• Conduct regular local market research to compare prices, reach fixed price agreements with legitimate providers/vendors , assist in maintaining legitimate
  providers/vendors database, and maintaining vendors tracker including their contact details and validity of signed agreements.
• Maintain the project’s commodity management tracking system
• Develop procurement related approval documentation for submission to USAID.

Responsible for the efficient coordination and management of procurement functions for IRC’s office. procure Program supplies, services and equipment, whilst ensuring good practices and maintaining audit-compliant records. ensure that all purchases of goods and services are done transparently, at the best available price, and in compliance with IRC and donor procurement policy and procedures

1. Procurement Planning
2. Procurement cycle issue and completion from specifying the need until delivery
3. Contract Management
4. Supplier Management
5. Compliance and Ethics
6. Reporting
7. Team Leadership and Development

Overview:

• Responsible for day-to-day operations; Covering procurement, Logistics, sourcing and Bidding activities.
• SAP system implementation and full cycle supervision
• Actively driving project risk management and projects planning and management
• Keeping Records payments and invoices

Procurement Activities:

• Manage the entire process in the planning of procurement and supply chain activities
• Collecting, organizing and analyzing data market information and data to enable effective procurement planning
• Generate all required procurement documentation and maintain records and files in an impeccable manner.
• Responsible for maintaining good relationships with vendors
• Calculate costs of orders and propose alternative method to reduce the cost
• Responsible for vendor qualification, verification and performance
• Expedite orders and solve any issue in transaction
• Review procurement documents for accuracy before taking payment for approval
• Coordinate with Finance Department to make sure the payments are delivered to the suppliers.

Logistics Activities:

• Responsible for logistics Planning, terms, mode, proper packing, shipping marks and documentation to ensure the eligibility of the documents with the documentary requirement at the destination port
• Ensure all logistics activities within the budget and on the right time
• Responsible all materials receiving, inspection, warehousing and delivery

Sourcing and Bidding Activities:

• Responsible for all bidding and sales activities
• Build and maintain strong, long-lasting customer relationships
• Ensure bid pricing and profitability are aligned to the company's targets.

• Ensure bid pricing and profitability are aligned to the company's targets.
• Maintain a database for all vendors. Keep up to date vendor list
• Prepare and produce daily bid report(s) for Team Leader.
• Supervise and mentor Bidding Officers

• Prepare the bids process form receiving the bid through to the final submission, Documentation and client queries
• Analyze bid requirements, specify items and source from right vendor
• Looking for new vendors in order to receive minimum 3 quotes
• Select quotes for submission by analyzing cost and quality of items
• Evaluate the documents submitted by the vendors for accreditation purposes
• Prepare proposals, submit tender and PTC fulfillment

• Prepare the bids process form receiving the bid through to the final submission, Documentation and client queries
• Searching for new Business Opportunities, providing a superior level of customer relations
• Prepare complete technical and commercial proposal for the tenders
• Developing proposal plans, timelines, and templates in compliance with specific donor requirements to effectively coordinate between departments and ensure timely submission of proposals and reports
• Negotiate commercial terms with clients &vendors to best fit company business strategy.
• Supervise and track all bids and tendering activities and outcomes through an effective electronic recording & analysis system.

• Collect data from researchers in the field.
• Assembling the data and analyze them using excel format.
• Quality check on the full data file.
• Obtaining actual results of the market in a timely manner.
• Send results to clients