Fathima Manha
Abu Dhabi,United Arab Emirates
Summary
Accomplished professional specializing in executive support and calendar management, with proven ability to liaise effectively with stakeholders and vendors. Expertise in Microsoft Excel, including pivot tables and advanced formulas, ensures efficient data management and analysis. Strong background in confidentiality, compliance, procurement, and invoicing administration, complemented by experience in budgeting and asset management. Proficient in Power BI for data interpretation, with a focus on enhancing organizational efficiency and maintaining compliance standards.
Overview
9
9
years of professional experience
5
5
years of post-secondary education
1
1
Certification
Work history
Executive Officer – Operations
Aldar Properties
Abu Dhabi
2023.01 - 2026.06
- Provide high-level executive and administrative support to the CEO, managing calendars, correspondence, meeting logistics, and complex travel arrangements with discretion.
- Serve as a key liaison between departments, internal stakeholders, external partners, and suppliers, ensuring clear communication and timely follow up on actions.
- Manage departmental invoicing, payment processing, and budget reports, maintaining accurate financial records and alignment with company policies.
- Oversee document control and project coordination for major initiatives including ADNOC Train 5 & 6 and Tecnimont Hail & Ghasha, ensuring all submissions and documentation are complete and on time.
- Streamlined payroll support processes by coordinating timely submission of employee data and payroll-related requests.
- Coordinated communication between employees, management, and external service providers to ensure smooth HR operations.
- Prepare presentations, reports, and meeting packs for leadership reviews while maintaining a high degree of confidentiality, professionalism, and stakeholder engagement.
CAFM / HR Administrative Executive
Inspire Home
Abu Dhabi
2021.10 - 2023.04
- Oversaw end-to-end accounts receivable/payable and vendor reconciliation for the school.
- Managed department budgets, procurement workflows, and asset records, supporting compliance with finance and audit requirements.
- Used ESIS and Engage systems to maintain accurate admissions and finance records and support audit-ready reporting.
- Assisted in budget forecasting and variance analysis, providing inputs for management decision making.
- Handled parent-facing communication on fee queries, statements, and refunds, delivering clear and professional service.
- Supported executive scheduling and stakeholder communication for school leadership.
- Carried out day-to-day duties accurately and efficiently.
- Successfully managed onboarding and documentation for new hires, ensuring 100% compliance with company requirements.
- Assisted HR managers in recruitment drives during periods of high turnover, ensuring minimal disruption to payroll functions.
- Supported PRO activities by coordinating visa applications, renewals, labor cards, Emirates ID processing, and other government-related documentation
- Implemented preventive measures through effective inspection techniques, reducing future malfunctions.
- Maintained accurate HR records and employee files, improving data integrity and reporting efficiency.
Finance Officer
Arab Land Transport
Abu Dhabi
2021.02 - 2021.09
- Managed day-to-day financial transactions, journals, and reconciliations, ensuring accuracy of accounting records.
- Prepared balance sheets, income statements, and cost analyses for management review.
- Collaborated with operations on budget and cost tracking, supporting better visibility of transport expenses.
Administrative Officer
Learn Well Management & Technical Training
Abu Dhabi
2020.01 - 2020.04
- Coordinated training schedules, certification, and documentation for technical programs.
- Improved record-keeping processes, contributing to more accurate and accessible documentation.
- Coordinated communication between employees, management, and external service providers to ensure smooth HR operations.
Insurance Advisor
Al Futtaim
Abu Dhabi
2018.10 - 2020.01
- Delivered insurance advisory services for life, health, and motor policies, explaining options and terms in clear language.
- Built and maintained long-term client relationships, supporting strong renewal and referral rates.
- Ensured ongoing compliance with UAE Insurance Authority regulations and internal service standards.
Junior Office Coordinator
Ohio General Contracting Company
Abu Dhabi
2017.02 - 2017.05
- Supported project document management and administrative filing for site and office teams.
Education
Bachelor in Business Administration (BBA) -
Amity University
Dubai 2014.01 - 2017.01
Master of Business Administration (MBA) - undefined
Bharathiar University
Coimbatore 2018.01 - 2020.01
Skills
- Executive Support & Calendar Management
- Basic knowledge of Power BI
- Stakeholder & Vendor Liaison
- Microsoft Excel (Pivot Tables, VLOOKUP/XLOOKUP, formulas, and data management)
- Confidentiality, Discretion & Compliance
- Procurement & Invoicing Administration
- Budgeting, Expense & Asset Management
- Data Analysis and data interpretation
- Dashboard Preparation and performance reporting
- Software: MS Office, ESIS, Engage, Aconex, Sage
Certification
- Project Management Professional (PMP)® Certification – Currently Pursuing
- Certified Human Resource Manager (CHRM) Certification – Currently Pursuing
Languages
English (Fluent)
Hindi (Fluent)
Malayalam (Fluent)
Arabic (Intermediate)
Additional information
- Visa Status: Employment
- UAE Driver’s License
Timeline
Executive Officer – Operations
Aldar Properties
2023.01 - 2026.06
CAFM / HR Administrative Executive
Inspire Home
2021.10 - 2023.04
Finance Officer
Arab Land Transport
2021.02 - 2021.09
Administrative Officer
Learn Well Management & Technical Training
2020.01 - 2020.04
Insurance Advisor
Al Futtaim
2018.10 - 2020.01
Master of Business Administration (MBA) - undefined
Bharathiar University
2018.01 - 2020.01
Junior Office Coordinator
Ohio General Contracting Company
2017.02 - 2017.05
Bachelor in Business Administration (BBA) -
Amity University
2014.01 - 2017.01