FEBINA SHAHAZ
Administrative Executive
Dubai,DU
Summary
Dedicated and focused Administrative Executive who excels at prioritizing, completing multiple tasks simultaneously and following through to achieve project goals. Seeking a role of increased responsibility and authority.
Overview
6
6
years of professional experience
Work History
Senior Administrative Executive
Mawsim gold Pvt . Ltd
Dubai, Dubai
10.2020 - Current
- Provided administrative support to clients internally and supported needs for materials organization.
- Acted as backup for other administrative assistants by providing task support and adapting to individual needs.
- Maintained protocol throughout routine work days and special events.
- Delivered top-notch administrative support to office staff, promoting excellence in office operations.
- Expertly organized logistics for functions both within and outside of organization.
- Kept files and records in content management systems such as MS SharePoint, eDRMS and Salesforce.
- Scheduled appointments and meetings, organized materials and prepared rooms.
CRM & Administrative Executive
Malabar Group of Companies
11.2015 - 10.2016
- Dubai
- Created and maintained spreadsheets using advanced Excel functions and calculations to develop Reports and lists
- Managed daily office operations and maintenance
- Received and screened a high volume of internal and external communications, including email and mail
- Properly routed agreements, contracts and invoices through the signature process
- Created PowerPoint presentations used for business development
- Facilitated working relationships with co-tenants and building management
- Handled all media and public relations inquiries
- Drafted meeting agendas, supplied advance materials and executed follow-up for meetings and team Conferences
- Maintained and reserved the executive conference room calendar
- Ualification
Office Coordinator
Malabar Builders
Calicut, Kerala
04.2015 - 09.2015
- Served as central point of contact for all outside vendors needing to gain access to the building
- Maintained an up-to-date department organizational chart
- Made copies, sent faxes and handled all incoming and outgoing correspondence
- Posted open positions on company and social media websites
- Created weekly and monthly reports and presentations
- Properly routed agreements, contracts and invoices through the signature process
- Maintained and reserved the executive conference room calendar
- Created and maintained spreadsheets using advanced Excel functions and calculations to develop reports and lists
- Planned meetings and prepared conference rooms
Education
Bachelor of Science - Electronics & Communication
KMCT Women's Engineering. College
Cisco Certified Network Associate (CCNA - Routing & Switching v2.0) Information Technology Infrastructure Library (ITIL Foundations) Hurricane Electric IPv6 Certification (New Bie) IPv6 Forum Certification:IPv6 Forum Certified Network Engineer [Silver] - undefined
Skills
MS DoS, Windows XP, 7, 8, Linux, Cisco IOS
MS Word, Excel, PowerPoint
Frame Relay, PPP/HDLC, VPN, DSL
IPv4 Routing Protocols: RIPv2, EIGRP, OSPF
Accomplishments
- Successfully planned and executed corporate meetings, lunches and special events for groups of 100+ employees
- Increased office organization by developing more efficient filing system and customer database protocols
- Received a merit raise for strong attention to detail, exemplary customer service and team-player attitude
- Implemented PIR based Sensor Security Systems
- Worked as a Programmer, Controlling & Testing Fire Alarm System
Timeline
Senior Administrative Executive
Mawsim gold Pvt . Ltd
10.2020 - Current
CRM & Administrative Executive
Malabar Group of Companies
11.2015 - 10.2016
Office Coordinator
Malabar Builders
04.2015 - 09.2015
Bachelor of Science - Electronics & Communication
KMCT Women's Engineering. College