Flavid Brayan Rebello
Dubai,UAE
Summary
• Worked as a Single Point of Contact between the Client and the Production Team.
• Asset Management, Planning and Maintenance of PPM using CAFM system.
• Design and manage Reports and Job Cards as per the sites and client's request.
• Creating and maintaining user accounts, roles and permission.
• Worked on CAFM software training, implementation strategies , Business Requirement study. Meet up with clients to explain the CAFM modules and functionalities and provide training to site teams.
• Manage different modules that includes Asset Management, Property Management, Facility Management, PPM Scheduling, Checklist Management Employee, Materials.
• Planning various Project Documents according to the SLA's
• Conducting team meetings in the absence of the Business Operation Manager.
• Developing Implementation reports for CAFM clients.
• Investigate issues, resolving the issues by providing solutions and perform testing on system.
• Create solution proposals for the clients as well as implement them in the system environments and provide effort estimations .
• Ensure project scope and requirements information is documented and approved.
- Preparing quotation and submitting to the customers.
- Submitting completion report to all the clients every month for invoicing.
- PPM work order generation and assignment to the technicians.
- Providing training to all the staff on the CAFM.
- Creating job plan and uploading the checklist for all the assets and its PPM frequency as per SLA.
- Managing more than 100+ contracts in the system.
- Work force management in the system and updating mandatory information.
- Setting up process flow agreed with client for the PPM and reactive complaints.
- All MEP, HVAC & IT assets will be uploaded through excel/CSV file as per the contract.
- Scheduling and generating 52 weeks PPM for the contract period.
Overview
4
4
years of professional experience
6
6
years of post-secondary education
1
1
Certification
Work History
Administrative officer cum Jr. Estimator
LTS Electromechanical Equipment Installation LLC
Dubai, UAE
08.2020 - Current
- Organised filing system for important and confidential office documents.
- Managed queries in person, by phone and via email with exceptional customer care.
- Addressed incoming requests for information, inquiries, and complaints.
- Responded to building emergencies and managed repairs within required time frame.
- Planned and coordinated preventative maintenance and reactive repair work to maintain cost efficiency.
- Performed best practices and quality standards to comply with occupational health and safety procedures.
- Investigated problems and determined appropriate remedies.
- Oversaw pre-planned contractor works for alignment with processes.
- Controlled expenses and lowered costs to meet budget requirements.
- Maintained daily operations through technical support for production and maintenance departments.
- Oversaw work orders from initial receipt through final closeout.
- Implemented preventive maintenance schedules for equipment and systems.
- Drafted procedural statements and guidelines for company-wide use.
- Calculated labor, material and duration costs to determine amounts needed for projects.
- Formulated cost estimate reports to submit to clients for approval.
- Prepared material orders to complete projects on time and within budget.
- Helped organisations improve customer satisfaction and achieve measurable results.
- Observed worker activities to assess safety compliance and identify enforcement gaps.
- Tracked employee performance, assessed daily output and implemented corrective actions to close gaps.
- Estimated costs, generated reports, and maintained detailed records.
- Created and distributed invoices to customers.
- Facilitated and processed incoming calls and emails, distributing relevant information to necessary departments.
- Attended development, pre-start and subcontract meetings.
- Read and drew blueprints and drafted design specifications.
- Maintained electronic and physical records of invoices and supporting documents.
- Provided administrative support for invoice approval workflows and processes.
- Coordinated with vendors to resolve billing and payment-related queries.
- Supervised ongoing construction works, verifying against specifications.
- Monitored delivery progress and contacted clients and suppliers to minimise delivery delays.
- Reconciled stock counts for complete inventory records.
Education
Master of Commerce - Commerce
University of Mysore
Karnataka, India 06.2016 - 05.2018
Bachelor of Commerce - Commerce
Madhava Pai Memorial College Manipal
India 06.2011 - 05.2014
Diploma in Health, Safety & Environment Management - Safety
Malsi Institute
India 06.2018 - 07.2019
Skills
- Multitasking
- Corporate administration
- Invoicing and billing
- HVAC systems
- On-site observations
- Records maintenance
- Site visits
- Team oversight
- Hidden hazard identification
- Calm under pressure
- Toolbox talks
Languages
English
Fluent
Hindi
Advanced
Affiliations
- Playing Cricket and Badminton, Trekking
Certification
Completed Fire and Safety Management from NIST Institute PVT.ltd
Completed Managing Safely by Institution of Occupational Safety and Health from NIST Institute PVT.ltd
Driving Licence
UAE Valid Driving License
Valid until 22-5-2025
Timeline
Administrative officer cum Jr. Estimator
LTS Electromechanical Equipment Installation LLC
08.2020 - Current
Diploma in Health, Safety & Environment Management - Safety
Malsi Institute
06.2018 - 07.2019
Master of Commerce - Commerce
University of Mysore
06.2016 - 05.2018
Bachelor of Commerce - Commerce
Madhava Pai Memorial College Manipal
06.2011 - 05.2014
Completed Fire and Safety Management from NIST Institute PVT.ltd
Completed Managing Safely by Institution of Occupational Safety and Health from NIST Institute PVT.ltd
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