GHAUS ALI

• To provide an effective system to track Payable Accounts for effective Cash Flow Management.
• To process invoices on daily basis i.e. to match them with their authorized supporting documents & receiving records, sort and book the invoices against relevant account and departments.
• To check all the petty cash vouchers for supporting documents, validity and accuracy and posting in the accounting system for payment processing.
• To file all the paid petty cash vouchers properly for future reference.
• Provide a summary of creditors ageing report required by various Finance and Control Section personnel to prepare monthly reports.
• To review and determine all payments due and to submit the payment requests and disbursement schedule to Director of Finance for review and signature prior to the actual preparation of cheques.
• To raise and record cheques for urgent payments.
• To prepare month-end report closing of Accounts Payable.
• To prepare monthly accruals for goods and services received but not invoiced.
• To prepare monthly provision for any major contracted services.
• To prepare and follow-up on some balances sheet schedule as instructed including all the advanced payments.
• To ensure all files and reports are properly filed for future reference
• To assist in implanting and streaming the internal control procedures covering all activities of the hotel.

• Control and secure cash and cash equivalents for property according to cash handling policy and procedures
• Audit all entries made by night auditor on a daily basis, check that the gross revenue report is accurate, and is distributed on time
• Complete all OPERA systems work sheets including general cashier summary, deposit verifications, over and short report, routing of rebates and miscellaneous vouchers and petty cash recording
• Audit the coding and account numbers of all prior day rebates, miscellaneous charges and paid outs
• Check that the guest ledger and city ledger totals in OPERA balance with OPERA final report and the general ledger balance
• Reconcile the Credit Card checks, Voids, Open Check, Rate change, upgrade, upselling, Housekeeping discrepancy, discount checks, health club membership, unearned income,
• Entertainer Voucher, Gift Voucher and balance the cash with the general cashier and accounts payable
• Reconcile and prepare TIP and Incentive and provide the document to Accounting Supervisor
• Advice the department heads on their revenue status and their rebates especially when they are exceeding above norms
• Ensure that the rebates and miscellaneous charges have proper backups and authorizations
• To perform the spot check/surprise audit for the outlet and fronts for their floats
• Reconcile VAT tax payable on monthly basis
• Record, store, and/or analyze information using property software
• Organize, secure, and maintain all files and records in accordance with document retention and confidentiality policies and procedures.
• Quickly learned new skills and applied them to daily tasks, improving efficiency and productivity.

Income Audit.

• Review Night Auditor Reports;
• Review and verify opera Micros reports;
• Review early departure, late checkout, Room Moves, No show.
• Review and verify user log on daily basis and send discrepancies to Front Office.
• Prepare Daily Revenue Report and summaries of Complementary checks, Rebates, Paid outs.
• Verify approvals for complimentary rooms and zero rate rooms.
• Verify Rate Variances, Rate Changes,HK Discrepancies Report, And Extra Bed Reports.
• Preparation of Credit card reconciliation and verify the Void Reports;
• Cash Float check at least four times in a month in Outlets as well as front Office;
• Conducting F&B spot Audit to ensure the items are punched in Micros POS.

Accounts Receivable .

• Transfer daily city ledger data from Front Office system to Back Office Accounts Receivable module
• Verify the total transfer with city ledger folios
• Prepare invoices and obtain Director of Finance / Financial Controller signature
• Calculate commission for credit card payments received
• Issue receipts for cash and cheques received from customers and credit card payment received directly to the bank
• Hand over all cash receipts to the General Cashier with receipt copy

• Ensure that a check is made and recorded in the POS system for every food & beverage sale in the outlet.
• Open a guest check in the POS system, punching orders, splitting and transferring tables, settling checks as cash, room charge, credit card or city ledger
• Prepare cashier’s summary and tally it with Micros (POS) reading at the close of his / her shift
• Drop the envelope in Front Office safe depository, in the presence of a witness, who has also signed the witness column of the cashier’s deposit sheet.