Glaiza Tomampo Garcia
Abu Dhabi ,UAE
Summary
To acquires a position where I can fully utilize my skills and knowledge to the best of my capabilities. Highly organized and detail-oriented Admin Secretary with more than 10 years of experience providing comprehensive administrative support in fast-paced office environments.
Overview
20
20
years of professional experience
28
28
years of post-secondary education
Work history
PA/SECRETARY/ADMIN
ZAWAYA DECOR COMPANY LLC
Abu Dhabi, UAE
2015.03 - 2025.04
- Assisting interior designers, architects, CEO for checking and answering incoming and outgoing emails.
- Preparing both local and international purchase orders and send it directly to suppliers.
- Answering phone calls and disseminate to each concern person.
- Assisting accounts department in sending receipt payment from bank to suppliers.
- Filling and documentation.
- Arranging booking tickets and hotels for CEO.
- Handling visa appointment arrangements.
- Managed scheduling and coordination of appointments with participants to ensure smooth operations.
- Updating files for IPO, LPO, invoices, client's files, delivery notes, bank transfers every year.
- Inquiring for sea freight and air freight shipments from Italy, USA, Germany and others.
- Preparing general correspondences.
- Preparing quotations and bill of quantities for clients.
- Monitoring annual leave credits for staffs.
- Coordinating with supplier for inquiry and cheque collections.
- Addressed inquiries and responded via email or telephone follow-up.
FOLLOW-UP CLERK
UNITED INTERNATIONAL GROUP MANPOWER RECRUITMENT
Abu Dhabi, UAE
2012.01 - 2015.01
- Handling all passports of all employees under UIG visa.
- Responsible for all staff leave availment, and documentation of forms such as affidavits before going vacation.
- Responsible for monitoring passport renewal of all employees under UIG company and sub-contractor clients.
- Handling and monitoring all office supplies inventories (replacing toners and inks etc.), over see maintenance of computers and printers.
- In charge of purchase order such as letterheads, business cards, receipt voucher, payment voucher, etc., as well as monitoring price changes.
- Responsible for filling and encoding details of new staff in system, and updating 201 files of all employees.
PROCESSING OFFICER
MINERVA MARINE AGENCY, INC.
Manila, Philippines
2009.05 - 2010.12
- Verify the validity of the following documents prior to signing of contract by seaman and GM (seaman's book, passport, SRC, PRC license, visa and other relevant documents).
- Review signed documents (contract of employment) of seafarer prior submitting to QM for checking and signing / approval of GM.
- Ensure that all documents are complete and validated.
- Check all documents particularly original certificates of seafarers, training certificates are properly photocopied.
- Responsible in booking airline, if necessary.
- Prepare Guarantee letter/s for Airline, Agent, Master and Immigration.
- Dispatch seafarers on or prior their scheduled date of embarkation.
- Responsible in preparation of POEA Employment Contract of seafarers.
OFFICE ASSISTANT (Secretary)
GHANTOOT TRANSPORT AND GENERAL CONTRACTING
Dubai, UAE
2008.05 - 2008.09
- Working with Microsoft Excel.
- Responsible for all incoming and outgoing documents.
- Responsible for all incoming and outgoing calls.
- Making correspondence letters; Encoding datas.
- Receiving and making logs of RFI's.
- Bridge between contractor - client, client - contractor and consultant, consultant - client.
- In charge for all the files/letters/documents from contractor, consultant, and the client.
- Making submittals forms (shop drawings & material submittals).
- Retrieving files needed by Engineers.
OFFICE ASSISTANT
STRONGHOLD INSURANCE COMPANY INC.
2007.02 - 2007.08
- Making and receiving calls.
- Encoding data; Receiving mails.
- Sorting files (policies).
SERVICE CREW, CASHIER
WENDY'S INC.
Quezon City, Philippines
2005.02 - 2006.01
- Handles customer's inquiries such as price of the product, discounts and special packages of the store.
- Prepares weekly reports of customer complaints and suggestions.
- Monitor indoor decoration of the store.
Education
Bachelor - OFFICE ADMINISTRATION
POLYTECHNIC UNIVERSITY OF THE PHILIPPINES
Manila / Philippines 2002.06 - 2006.12
High School Diploma -
SAINT ANTHONY ACADEMY OF QUEZON CITY
Quezon City / Philippines 1998.06 - 2022.04
Skills
- Hardworking
- Multi-tasking
- Ability to work under pressure
- Expert Microsoft Office
- Computer Literate
- Customer service oriented
Languages
Filipino
Beginner
English
Beginner
References
References available upon request.
Timeline
PA/SECRETARY/ADMIN
ZAWAYA DECOR COMPANY LLC
2015.03 - 2025.04
FOLLOW-UP CLERK
UNITED INTERNATIONAL GROUP MANPOWER RECRUITMENT
2012.01 - 2015.01
PROCESSING OFFICER
MINERVA MARINE AGENCY, INC.
2009.05 - 2010.12
OFFICE ASSISTANT (Secretary)
GHANTOOT TRANSPORT AND GENERAL CONTRACTING
2008.05 - 2008.09
OFFICE ASSISTANT
STRONGHOLD INSURANCE COMPANY INC.
2007.02 - 2007.08
SERVICE CREW, CASHIER
WENDY'S INC.
2005.02 - 2006.01
Bachelor - OFFICE ADMINISTRATION
POLYTECHNIC UNIVERSITY OF THE PHILIPPINES
2002.06 - 2006.12
High School Diploma -
SAINT ANTHONY ACADEMY OF QUEZON CITY
1998.06 - 2022.04