Gopakumar Menon
SHARJAH,UAE
Summary
Highly-organised Document Controller with 17 years experience in Oil and Gas Engineering documentation and Administrative tasks. Maintains orderly, high-quality electronic document management systems for dependable technical administration. Collaborates with cross-functional teams for improved project outcomes. Team player , will learn new methods, adapt to the current positions.
Overview
26
26
years of professional experience
5
5
years of post-secondary education
Work History
Senior Document Controller
EUROBLAST MIDDLE EAST
DUBAI, UNITED ARAB EMIRATES
04.2023 - Current
- Handling all Document Control activities of both the projects including submissions to Client, Subcontractors
- Assigning Document Numbers for issue of Documents and update in Document Register
- Distribution of documents from Subcontractors to the Engineering and Quality Department
- Distribution of Client Comments documents to the concerned Engineers
- Preparation and distribution of letters to Client
- Communication with Client for all document related issues and resolve them.
- Enhanced document control procedures by implementing efficient filing systems.
- Streamlined document retrieval for improved company efficiency.
- Improved project timelines with prompt distribution of necessary documents.
- Expedited workflow processes to reduce project completion time.
- Maintained up-to-date records with diligent archiving and organisation tasks.
- Developed new templates for documentation, improving clarity and consistency.
- Collaborated closely with project teams for effective communication flow.
- Implemented version control measures by diligently tracking document amendments.
- Facilitated smooth interdepartmental collaboration through timely provision of required documents.
- Oversaw secure transfer of sensitive files to maintain confidentiality and data protection protocols.
- Reviewed technical documents for accuracy before release, minimising errors and omissions.
- Tracked all incoming and outgoing correspondence, maintaining a clear record of communications.
- Managed requests for access to documentation, maintaining confidentiality.
- Handled incoming correspondence and technical information, distributing as directed.
- Shared documents at key times to facilitate timely project completion.
- Trained team in document control and records management best practices.
- Resolved issues related to documentation and associated information.
- Reviewed documents for accuracy, immediately notifying supervisor of errors.
- Organised, filed and stored electronic and physical files to maximise traceability.
Senior Document Controller
INFLUIT DMCC
DUBAI
03.2021 - 12.2022
- Handling all Document Control Activities, co-ordination with Project Management and Engineering Team for preparation and issuance of documents through EDMS and SharePoint
- Registering Client Comments and distribution to the concerned Engineer
- Assisting QA Manager in documents extraction and issuing Notice of Inspection, NCR, MRB
- Assisted Procurement Manager in Preparing Purchase Order
- Compilation of documents for Bid/Proposal.
Senior Document Controller
PETROFAC INTERNATIONAL LIMITED
SHARJAH
08.2007 - 06.2020
- Focal point for all client Correspondence and Transmittals
- Enhanced document control procedures by implementing efficient filing systems.
- Streamlined document retrieval for improved company efficiency.
- Improved project timelines with prompt distribution of necessary documents.
- Expedited workflow processes to reduce project completion time.
- Administered document management system, ensuring smooth business operations.
- Ensured compliance with industry standards for enhanced corporate reputation.
- Maintained up-to-date records with diligent archiving and organisation tasks.
- Developed new templates for documentation, improving clarity and consistency.
- Collaborated closely with project teams for effective communication flow.
- Implemented version control measures by diligently tracking document amendments.
- Facilitated smooth interdepartmental collaboration through timely provision of required documents.
- Oversaw secure transfer of sensitive files to maintain confidentiality and data protection protocols.
- Reviewed technical documents for accuracy before release, minimising errors and omissions.
- Tracked all incoming and outgoing correspondence, maintaining a clear record of communications.
- Managed requests for access to documentation, maintaining confidentiality.
- Handled incoming correspondence and technical information, distributing as directed.
- Shared documents at key times to facilitate timely project completion.
- Trained team in document control and records management best practices.
- Resolved issues related to documentation and associated information.
- Reviewed documents for accuracy, immediately notifying supervisor of errors.
- Organised, filed and stored electronic and physical files to maximise traceability.
- Preparation and compilation of Manufacturing Record Books and submit to Client
- Successfully completed and handled Internal and client audit.
Document Controller/ Administrative Assistant
PETROFAC INTERNATIONAL LIMITED
DOHA
07.2005 - 03.2007
- Preparation and compilation of Project Handover Dossiers like Mechanical Completion, Pre-Commissioning and Commissioning Dossiers
- Preparation and compilation of Piping Test Packs
- Scanning and copying documents
- Interaction with Client for approval of documents for Dossiers
- Administrative Jobs like Issue of Mess Coupons and assisted the Project Accountant in distribution of Cash Advance amount to the employers.
Systems-In-charge and Administrative Assistant
MICO-BOSCH WAREHOUSE
BANGALORE
08.1998 - 06.2005
- Day to Day invoicing for sending goods to all suppliers and other branch offices in India
- Follow-up with Area Manager and Sales Office personnel for pick slip generation for dispatch of goods to Suppliers
- Preparation of Packing Slips, receipt and dispatch of Company products
- Stock Inventory
- Delivery of confidential Documents to Sales Office / Head office
- Other miscellaneous administrative works.
Education
Bachelor of Business Administration (Sales & Marketing) - Sales and Marketing
BANGALORE UNIVERSITY
Bengaluru, Karnataka 07.1997 - 04.2000
Job Oriented Diploma in Computer Techniques - Computer Techniques
VIVEKANAND JOB ORIENTED COLLEGE
BENGALURU 07.1993 - 05.1995
Skills
- File system proficiency
- Quality assurance
- Record keeping
- Compliance adherence
- Project coordination
- Focus and discipline
- Conflict resolution
- Team leadership
- Confidentiality
- Project management
- Printer and scanner operation
- Document management
- Adobe Acrobat
- Team building
- Multilingual
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Custom
I hereby declare all the above information above is true to my knowledge.
Personal Information
- Date of birth: 06/06/1976
- Nationality: Indian
- Marital status: Married
- Visa status: Employment (Non-Transferrable)
Languages
English
Fluent
Hindi
Fluent
Malayalam
Intermediate
Tamil
Intermediate
Affiliations
- Listening to Music
- Love Playing Cricket
Timeline
Senior Document Controller
EUROBLAST MIDDLE EAST
04.2023 - Current
Senior Document Controller
INFLUIT DMCC
03.2021 - 12.2022
Senior Document Controller
PETROFAC INTERNATIONAL LIMITED
08.2007 - 06.2020
Document Controller/ Administrative Assistant
PETROFAC INTERNATIONAL LIMITED
07.2005 - 03.2007
Systems-In-charge and Administrative Assistant
MICO-BOSCH WAREHOUSE
08.1998 - 06.2005
Bachelor of Business Administration (Sales & Marketing) - Sales and Marketing
BANGALORE UNIVERSITY
07.1997 - 04.2000
Job Oriented Diploma in Computer Techniques - Computer Techniques
VIVEKANAND JOB ORIENTED COLLEGE
07.1993 - 05.1995
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