US Payroll - ADP EV4, ADP EV5, ADP Payforce, ADP PRO-B (Whitney), ADP Report Writer, ADP Work Center, ADP Net Secure, ADP Timesaver, Global View CRM, Kronos, Workday, Oracle, Clarity, ADP Workforce Now
Hafeezulla Khan
Payroll Professional
Al Nahda
Summary
Results-oriented Payroll professional with 10+ years of experience and a proven track record of implementing efficient payroll systems and processes. Skilled in collaborating with cross-functional teams to ensure compliance with internal controls and regulations, resulting in significant reduction in payroll discrepancies. Experienced in developing and implementing training programs to improve employee understanding and decrease payroll-related inquiries. Implementing practical ideas that can add value to the organization through inspiring leadership, rich experience and innovation excellence
Overview
12
12
years of professional experience
2
2
years of post-secondary education
9
9
Certifications
Work History
Team Leader- Payroll
Paysquare Consutancy Ltd
04.2021 - 04.2023
- Managed payroll for 6500+ employees
- Be thought leader on International Payroll strategy and drive decision making around platform/technology tools
- Represent Payroll in various cross-functional strategy and alignment meetings
- Own India & international payroll related regulatory and compliance filings
- Monitored team performance and provided constructive feedback to increase productivity and maintain quality standards.
- Set performance expectations for team, monitoring progress towards goals and providing constructive feedback as needed.
- Developed team members'' skills through targeted coaching sessions, resulting in improved individual performance.
- Enhanced team productivity by implementing efficient work processes and regularly reviewing performance metrics.
- Mentored junior staff members, helping them develop their leadership potential and advance in their careers.
- Conducted training and mentored team members to promote productivity, accuracy, and commitment to friendly service.
- Worked with team to identify areas of improvement and devised solutions based on findings.
- Empowered team members by delegating responsibilities according to individual strengths and areas of expertise.
- Evaluated team member performance against established objectives during regular reviews, offering praise for achievements or identifying areas requiring further development.
- Streamlined workflows for increased efficiency, reducing turnaround times for critical tasks.
- Established clear communication channels that ensured timely exchange of information between team members and stakeholders.
- Conducted regular reviews of operations and identified areas for improvement.
- Maintained database systems to track and analyze operational data.
- Generated reports detailing findings and recommendations.
- Provided reporting for forecast analysis and ad-hoc reporting in support of decision-making.
- Created and managed project plans, timelines and budgets
- Represent Payroll in various cross-functional strategy and alignment meetings
- Financial Reporting from payroll outputs (monthly accounting journal, employee detail report
- Liaise with HR & Shared services team to ensure data for payroll regions is accurate, timely & complete
- Monitor and review payroll spreadsheets and reporting for accuracy and data integrity
- Assist on Payroll testing of new HRIS system and briefly document bugs and errors and report it to appropriate team.
- Helped meet changing demands by recommending improvements to business systems or procedures
Lead- Finance
Fulcrum Digital Inc
11.2019 - 03.2021
- Processed payroll disbursements on a Semi-monthly & Monthly basis for over 2000 employees for US & UK entities and resolved any payment issues
- Determine annual bonuses and overtime pay to include in payroll disbursements
- Create reports for tracking disbursement and other errors, and develop methods for resolving them
- Coordinate with human resources department and accounting managers to develop new payroll procedures and policies
- Managed payroll department of four employees and delegated tasks and duties
- Completed year-end operations, such as annual reconciliations, W-2s, and 1099s, and submitted wage data to appropriate departments
- Performed banking functions such as direct deposit, bank record verification, and stop payments
- Confirmed that county, state, federal, 401(K), health insurance, and other deductions were processed and appropriately administered
- Worked with immediate supervisor to resolve payroll issues and make appropriate corrections
- Prepared reports for meetings and reviews for stakeholders
- Administer pension contributions, National Insurance and adhere to GDPR compliance
- Facilitated ongoing communication between finance department and executive leadership team, enhancing overall organizational transparency and collaboration.
- Oversaw preparation of monthly, quarterly, and annual financial reports, ensuring accuracy and timely delivery to stakeholders.
- Managed team of finance professionals, driving productivity and fostering professional development.
- Mentored junior finance team members by providing guidance on complex financial concepts and encouraging professional growth through skill development.
- Played key role in successfully completing multiple audits, both internal and external, resulting in favorable outcomes for organization.
- Prepared monthly reconciliation of bank accounts and took corrective actions on deviations.
- Prepared cash flow projections, cost analysis and monthly, quarterly and annual reports.
Senior Engineer Implementation & Support (HRMS Consultant)
Eilisys Technologies (makers of Ascent)
05.2019 - 11.2019
- Meet Clients to identify HR, statutory processes and understand GAP between current processes and system capabilities
- Suggest best practices to client and improvise systems & procedures at client end
- Identify client policies related to Leave, Attendance, performance management, on boarding, employee exit
- Able to correlate policies in alignment with system capabilities and Convert client requirement into system configuration
- Provide training to process owners, timely and satisfactory support to 5 clients over phone, email, web chat and in person as well
- Understand client queries and give one stop solutions, focus on one call all solution concept
- Coordinate with development team for enhancement of product, share feedback and ideas given by client with development team
- Understand client needs and requirements and propose right solution/services
- Parallel processing of payroll with clients and ensuring taxation & statutory are complying (PT, Income tax, ESI) Also ensuring all employees are paid correctly
- Creation of payroll database in SQL and ensuring deployment of payroll software on client network.
Payroll Analyst
Allscripts Health Care LLC
06.2014 - 05.2018
- Served as liaison between the company's payroll department and external vendors, ensuring smooth communication and coordination
- Led Payroll System Process Cycle as Lead Processing Person; ensured timely and accurate processing of payroll
- Administered full cycle semi-monthly multi-state payroll for 5000+ US employees and bi-weekly payroll for Australian employees
- Imparted trainings to new hires, cross training as well as documented payroll process procedures
- Coordinated with Accounts Payable Team on payroll invoice payments and wire transfers
- Managed Garnishment orders and coordinated with agencies and employees
- Processed 401k funding as per IRS norms and uploaded funding on JPM website
- Scheduled payroll processing & ensured deadlines were met; prepared off-cycle payrolls and manually checked as necessary
- Conducted year end balancing and filings; administered processes that identified, tracked, and managed SLA results for clients
- Addressed employee phone calls and/or emails in timely and courteous manner preferably within same day
- Answered government inquiries and requests in timely manner
- Verified time card completion, ensured all approval signatures were in place and provided resolution for any discrepancies
- Generated ADHOC payroll reports to validate 401k, state locals and missing employee information
- Highlights: Supervised payroll for 8500+ employees (including off-payroll employees); monitored adherence to payroll related compliances like garnishments, 401K, local taxes, FICA limit, and accumulators
- Managed reconciliation of payroll, Year end reports.
- Collaborated with Human Resources to manage employee benefits administration, including enrollment and deductions tracking.
- Supported audit teams during annual reviews by providing requested documentation in timely manner, demonstrating strong organizational skills
- Managed year-end reporting tasks such as W-2s preparation and distribution, ensuring timely delivery to employees.
- Maintained strict confidentiality of employee information, adhering to company policies and legal requirements for data protection.
- Maintained strict confidentiality of all payroll information and records.
- Uploaded time records into computer system and made adjustments to create accurate database for payroll processing functions.
- Performed calculations in overtime, vacation, and sick hours to provide accurate data to payroll processing database.
- Resolved payroll discrepancies quickly and successfully.
- Reconciled general ledger accounts related to payroll liabilities, providing accurate financial reports for management review.
- Enhanced payroll accuracy by conducting thorough audits and ensuring proper documentation of all transactions.
- Developed strong relationships with internal departments to streamline communication regarding employee data updates and changes affecting payroll calculations.
- Optimized workflow by creating detailed procedure manuals for each step in payroll process, reducing errors and enhancing efficiency.
- Resolved payroll discrepancies promptly, addressing employee concerns and maintaining satisfaction.
- Provided exceptional customer service when addressing employee inquiries about paychecks or withholdings, fostering positive workplace relations.
- Continuously improved knowledge of relevant software applications through participation in training sessions and workshops .
- Resolved payroll discrepancies promptly, addressing employee concerns and maintaining satisfaction
- Enhanced payroll accuracy by conducting thorough audits and ensuring proper documentation of all transactions
- Collaborated with Human Resources to manage employee benefits administration, including enrollment and deductions tracking
Senior Process Associate
ADP Pvt. Ltd
12.2010 - 03.2014
- Administered payroll via ADP in accordance with state and federal laws and in accordance with company pay regulations bi-weekly for 12000+ employees
- Ensured processing activities performed in manner that met ADP and/or client requirements & adhered to SAS70 standards
- Resolved client issues Global View CRM system and ensured accurate documentation, classification and resolution of errors
- Enforced compliance with all applicable federal, state and local tax regulations as well as wage and hour laws
- Updated employee changes in salary, status and billing information and so on
- Compiled and filed required reports for year-end close, year-end reporting and processing of W-2's
- Processed required W-2Cs for state employees each year
- Streamlined and updated employees' personal data, job data, tax data, & direct deposit information whenever required.
- Maintained accurate documentation of processes, facilitating easy reference for internal audits and knowledge transfer.
- Identified modifications to processes and procedures that would promote better efficiency
- Met month-end reporting objectives and deadlines
- Maintained accurate documentation of processes, facilitating easy reference for internal audits and knowledge transfer
Education
BBA - Finance Management
Sudarshan College of Management And Research
Pune 06.2009 - 06.2011
Skills
Communication
Certification
A to Z of Garnishments
Accomplishments
Processed payrolls independently for 6500+ employees accurately for 6 consecutive years Enhanced efficiency of payroll process 50% through implementation of time effective automated processing techniques Successfully completed 20 hours of American Payroll Association certifications Reduced the payroll processing error rate to less than 0.5% and delivering them without any delays
Awards:
Star of the Month awards at ADP for Nov'11, May 12, Dec 12, Mar'13 & Jun 13
Titan of the Month awards at ADP for June 11
Spot Awards for Feb'15. Nov 16 & Nov'17
Rising star of the Year for 2021
Software
Australia Payroll: ADP Payline & ADP Streamline
UK/Singapore Payroll: Flexi Form, ADP IHCM, HMRC
India Payroll: Ascent Payroll, Ascent ESS, Ascent LAMS Precision, Delizia, Adrenalin HMRS
Work Availability
monday
tuesday
wednesday
thursday
friday
saturday
sunday
morning
afternoon
evening
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Timeline
Team Leader- Payroll
Paysquare Consutancy Ltd
04.2021 - 04.2023
Lead- Finance
Fulcrum Digital Inc
11.2019 - 03.2021
Senior Engineer Implementation & Support (HRMS Consultant)
Eilisys Technologies (makers of Ascent)
05.2019 - 11.2019
Payroll Analyst
Allscripts Health Care LLC
06.2014 - 05.2018
Senior Process Associate
ADP Pvt. Ltd
12.2010 - 03.2014
BBA - Finance Management
Sudarshan College of Management And Research
06.2009 - 06.2011
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