Hamda Aljneibi

- Provide comprehensive administrative support to the Head of Department, including budget tracking and raising purchase requisitions for a team of 25 engineers.

- Serve as the main administrative liaison, ensuring a well-organised and efficient work environment that supports daily engineering operations.

- Coordinate with HR to schedule interviews, manage candidate communications, and support recruitment and onboarding activities.

- Oversee procurement processes by managing vendor communications, initiating supply requests, and ensuring timely delivery of materials and services.

- Maintain accurate departmental records, organise shared documentation, and update staff attendance and leave trackers, ensuring accuracy and confidentiality.

- Facilitate compliance procedures, including handling NDA documentation and access requests to secure areas.

- Arrange visitor access to the defence restricted facility by coordinating with the Security team and submitting required gate pass documentation in advance.

- Prepare and document bi-weekly departmental meetings, including agenda creation, minute-taking (MoM), and action follow-up.

I worked as a Guest Relations Officer at Toyota Wave Showroom and handling the following responsibilities:

- Office Management: In my role as guest relation officer, I effectively managed front desk operations, including handling incoming calls, scheduling appointments, and maintaining office supplies

This experience demonstrates my ability to oversee daily administrative tasks and ensures smooth office operations.

- Event coordination: as part of my responsibilities coordinated

special events and functions, liaising with various departments to ensure seamless execution, This experience showcases my ability to plan and execute administrative tasks on a large scale, such as organizing meetings conferences, or company events.

- Attendance Management: Managed The scheduling and attendance for the reception team, ensuring adequate coverage and efficient utilization of staff resources.

- Acted as liaison between clients and the organization, ensuring high levels of customer satisfaction.

- Interacting with customers through the phone by setting appointments & Assisting customers in the Showroom and providing them with the necessary information.

- Diligently maintained and upheld showroom standards on a daily basis, ensuring a welcoming professional environment for clients.