Summary
Work History
Education
Skills
Additional Information
Languages
Work Availability
Timeline
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Hanaa Ahmed

Hanaa Ahmed

Human Resources Specialist
Riyadh -Abu Dhabi ,Saudi Arabia

Summary

Dedicated professional eager to create and implement successful strategies to improve organizational efficiency. Adept at utilizing data analysis to provide insights into HR initiatives. Strong communication and interpersonal skills and committed to pursuing best practices related to employee development and retention. Dynamic professional with background in business management, human resources and finance. Accomplished in managing conflict resolutions to maintain employee morale. Aspiring to strengthen staff and organisation performance.

Work History

Human Resources Business Partner

DHR IFAD
Rome, Italy -Home Based
03.2021 - 12.2021
  • Supported and ensureed transparent and competitive recruitment, selection and placement processes including but not limited to the vacancy announcements, screening of candidates, organization of interview panels, draft of interview reports;
  • Supported the creation of vacancy announcements (including their layout);
  • Facilitated assessment processes, including management of the pre-screening process, organization and participation in competency-based interview panels, and documentation of those in interview reports;
  • Ensured positive candidate experience, including communication with and provision of guidance to candidates on their inquiries;
  • Provided BPU team members advice and solutions on more complex recruitment cases or cases of an exceptional nature
  • In consultation with the Chief, Business Partner Unit, make determinations that may include the creation of precedents and, with respect to sensitive cases, recommend solutions that are considered technically accurate;
  • Developed procedures and practices that contribute to enhanced and improved recruitment;
  • Provided support to organizing and overseeing the work of the team to ensure a consistent and high-level service quality;
  • Provided advice to Hiring Managers on the interpretation and application of HR policies, rules and regulations related to recruitment;
  • Kept abreast of data-driven Key Performance Indicators (KPIs) for recruitment that are aimed to enhance the candidate experience, reduce the time to hire and facilitate a smooth HR administrative experience during the selection process;, ,

Human Resources Specialist

Food & Agriculture Organization of the UN, FAO
RIYADH, Saudi Arabia
05.2019 - 04.2020
  • The implementation of HR activities for the SRAD (Sustainable Rural Agricultural Development) UTF project in KSA and ensuring alignment with FAO policies
  • Prepared terms of reference for international consultants/experts
  • Planned and implemented of 23 International FT positions for all selection processes including monitoring and retrieval of applications, shortlisting, documenting, scheduling of interview, drafting of panel reports and others
  • Designed and established HR Data (comprehensive human resources database/information system), including profiles for possible experts, complete data sets on programme staff, and other information
  • Conducted thorough search in the FAO and relevant UN rosters and the internet and identified the best candidates for stablished 26 FT international positions and 73 consultants and invited them to apply
  • Lead outreach campaigns to disseminate the FAO-KSA vacancy announcements through specialized networks and media, with the objective of increasing the quantity and quality of applicants to vacancy announcements
  • Working closely with regional office and HQ and SSC and following up closely in time manner to Identify needs and determine necessary actions to be taken.

Human Resources Associate

UNICEF
Khartoum, Sudan
12.2013 - 03.2019
  • Recruitment and Talent Acquisition and Management by providing technical support for national and international recruitment process (Draft vacancy announcements using TMS, Prepare the HR short list, arranging for written test and interviews and Preparing Interview minutes, initiating follow up action to ensure selection review submission is timely accurate and contains complete document, develop and adapt proven and innovative approaches to promoting and building a gender sensitive and an inclusive and equal office culture and environment
  • Performance Management by strengthen the performance appraisal mechanism and ensuring necessary guidance are provided to staff members on the completion of their PER in Achieve and follow up on the timely submission of PER and ongoing discussion between supervisor and supervisee taken place and individual development included, providing close monitoring of the two phases of PER completion rates and make sure staff are trained on ACHIEVE including regular and ongoing training for new comers
  • Prepare, maintain and update human resource database JD, and organogram reports on staffing lists, expiration of contracts etc
  • Generate monthly HR data and reports to CMT
  • Coordinate and Manage Staff Entitlements Streamline HR process and transactions for staff leave and attendance, sick leave, Medical evacuation, R&R and home leave travel… and make sure all the relevant documents submitted and up-to-date in SAP
  • Coordinate with GSSC on HR transactions delegated, especially onboarding and separations to ensure smooth arrival and departures of staff all separation paperwork is submitted on or before the day staff leave the office
  • Knowledge building and sharing by updating the management and staff on new roles and regulations with consultation with the regional office and HQ.

Human Resources Officer

UNICEF
Tripoli, Libya
04.2018 - 09.2018
  • Promoted equity, transparency and consistency in the selection and placement of staff by implementing and administering effective and speedy recruitment procedures
  • Ensure organizational targets (geographic distribution, gender, etc.) and ensure integrity and merit in all selection procedures while supporting the needs of managers and goals of diversity
  • Provided equitable and systematic HR Process in accordance with UNICEF regulations and rules
  • Advise management and staff on correct interpretation and application of HR policies and procedures
  • Build capacity of National Human Resources Associate related to HR Policy's R&R Cycle and work flow, Medical Evacuation, HL/CSL/UCSL/AL
  • Entitlements, attendance Monthly Monitoring report and Talent management system training,
  • Established with coordination with chief of operations to maintain the office SOP for leave and attendance and R&R process and sharing the best practices in Sudan co
  • Implemented of appropriate conditions of service and entitlement regarding R&R policy,
  • Responds to requests from managers, staff and/or non-staff and provides information and option/solutions to resolve specific problems/issues
  • Provided orientation briefing to newly arrived staff and build systematic approach for the office.

Senior Human Resources Associate

UNICEF, Ethiopia
Addis Ababa, Ethiopia
03.2016 - 05.2016
  • Responsible of significant number of recruitments to fill a number of new posts (GS/NO/IP) resulting from the new PBR process in response to the current drought emergency situation in the country, and support increased demand for SSA and TA recruitments Pre-screening and tabulation of received applications and submission to the hiring Section for further review and shortlisting
  • Initiated action for written tests and interviews and follow through to logical conclusion
  • Participated on CBI and prepared relevant panel reports
  • Attended CRB meetings and prepares minutes and recommendations
  • Updated Recruitment monitoring table to kept track of recruitment stages
  • Fast-track all emergency-related recruitments assigned while ensuring due process and documentation.

Human Resource Administrative Assistant

UNOPS
Khartoum, Sudan
07.2012 - 12.2013
  • Prepared and processed Contracts, Offer Letters, Term of Reference, Medical clearance, etc
  • For new hires;
  • Processed new individual contractor agreement (ICA) through GLOCON recruiting automated System;
  • Prepared vacancy announcements, short listing, using UNOPS GPRS system and act as the HR representative for the Interview Panel etc.;
  • Assist the HRO on preparing and conducting induction presentations for staff;
  • Prepared Salaries, overtime payments, Travel claims using an automated financial system - (ATLAS);
  • Calculate and advise staff entitlements such as Hazard Payments, Rest and Recuperation, Leaves, etc.;
  • Verify and certify leave, attendance records etc.,
  • Processed all documentation for the separation of project personnel;
  • Ensured all performance review for staff are undertaken, documented and filed following UNOPS HR Guideline;
  • Liaising with other UN agencies on HR related issues, and attend meetings when assigned by HRO;
  • Identify general training needs, courses and schedules;
  • Prepared Staff Work Plan and Quarterly Budget for HR Unit;
  • Maintain an updated personnel records, such as Contracts, passports, visas, ID cards, and Performance Evaluation record and process documents extension;
  • Ensured that all the above mentioned issues and practices are in line with UN/UNOPS HR Guidelines; Implementation of HR strategies and procedures

Administrative Assistant

UNMIS, United Nation Mission in Sudan
Khartoum, Sudan
12.2007 - 11.2011
  • Coordinate distribution of work in the office and monitor adherence to deadlines
  • Preparing vacancy announcements, posting of vacancies, reviewing applications,
  • Prepare processes and follows-up on administrative arrangement and forms related to the official travel of staff in the mission
  • Follows up on action related to HR administrative of the section e.g
  • Performance appraisal, training
  • Research and gather budget data, screen invoices; bills relating to section's work
  • Coordinate large group travel of military, civilian police personnel and other large groups traveling in connection with Peacekeeping missions
  • Coordinate UN group travel for conferences, meetings, and planning missions
  • Plan routings, itineraries and most economical airfare rates for such travel

Supply Assistant

UNMIS, United Nations Mission in Sudan
khartoum, Sudan
08.2004 - 09.2006
  • Assist in managing key outsourced services supporting specific mission-wide (and regional) operations under the purview of Supply Section service contracts (Fuel contract, ration contract, photocopiers, printing services, rubber stamps contract)
  • Provide specialist technical and logistical advice to the Chief Services Unit on matters involving mission-wide service contracts
  • Familiarize to the contract terms and conditions and accompany the Contracts Manager to meetings and review minutes of meetings which must be signed by and then circulated to all relevant parties
  • Review shipping documents and compare against contract terms before submitting these to the Chief of CMU for duty exemption procedures
  • Management of Invoices for Services Contracts
  • Sales and Procurement Manager
  • ACTS, Advanced Computer and Telecommunication co
  • Monitored material availability following daily plan changes, ensuring on-time supply to production to minimise delays.

Sales and Procurement Manager

Khartoum
Dubai and Khartoum branch , UAE and Sudan
07.2000 - 08.2004
  • Follow up day to day with the international prices, direct contact with our office in Dubai, UAE
  • Develops a business plan and sales& procurement strategy for the market
  • Responsible for the performance and development of the Sales Employee
  • Initiates and coordinates development of action plans to penetrate new markets
  • Assists in the development and implementation of marketing plans as needed
  • Provides timely feedback to senior management regarding performance
  • Maintains accurate records of all pricings, sales, and activity reports submitted by Account Executives
  • Recruits, tests, and hires Sales Employees based on criteria agreed upon by senior management
  • Trainings
  • Managed supplier base, developing joint business plans for improved profitability, product and service levels.
  • Built relationships for increased engagement and partnerships across supplier base.
  • Delivered category management process, achieving defined growth targets.
  • Negotiated contracts and terms successfully, delivering cost and operational efficiency for group.
  • Worked cross-functionally with internal teams to deliver quality products to meet needs of customers.
  • Controlled cost of goods and managed terms and business planning with supplier base for improved profitability.
  • Reviewed proposals and submitted reports to procurement heads for selection.

Education

Master of Business Administration MBA - Human Resource Management

Garden City University
2013

BSC HONOR - Computer Science

Future University
2001

Skills

  • Orientation and onboarding
  • Compensation research
  • Talent acquisition strategies
  • Talent management and recruitment
  • Staff development
  • Talent management
  • Payroll control
  • HRIS Technologies
  • Performance management
  • Recruitment
  • L&D strategies

Additional Information

  • Achieved 100% PER completion rate the highest in MENA region in 2017- Reviewed all the PERs submitted by staff and kept monitoring the progress and prepared the relevant reports to regional office and acting as a focal point and office guidance to achieve (new UNICEF electronic performance evaluation Developed initiative to attract female candidate and increase knowledge base competency for HR office. Review of current process, procedure and recommend better and efficient processes in form of check list for each task.

Languages

English
Fluent
Arabic
Fluent

Work Availability

monday
tuesday
wednesday
thursday
friday
saturday
sunday
morning
afternoon
evening
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Timeline

Human Resources Business Partner

DHR IFAD
03.2021 - 12.2021

Human Resources Specialist

Food & Agriculture Organization of the UN, FAO
05.2019 - 04.2020

Human Resources Officer

UNICEF
04.2018 - 09.2018

Senior Human Resources Associate

UNICEF, Ethiopia
03.2016 - 05.2016

Human Resources Associate

UNICEF
12.2013 - 03.2019

Human Resource Administrative Assistant

UNOPS
07.2012 - 12.2013

Administrative Assistant

UNMIS, United Nation Mission in Sudan
12.2007 - 11.2011

Supply Assistant

UNMIS, United Nations Mission in Sudan
08.2004 - 09.2006

Sales and Procurement Manager

Khartoum
07.2000 - 08.2004

Master of Business Administration MBA - Human Resource Management

Garden City University

BSC HONOR - Computer Science

Future University
Hanaa Ahmed Human Resources Specialist