Hanane Brahamia
Summary
CIPD-qualified HR professional with 16 years of experience in Architecture and Construction, specializing in strategic HR management, talent acquisition, employee relations, payroll, and HR operations. Trusted HR advisor to senior leadership in the UAE and outside the region, with expertise in recruitment, onboarding, performance management, compliance, and HR policy development.
Overview
17
17
years of professional experience
1
1
Certification
Work History
HR & Office Manager
CALLISONRTKL-UK, DUBAI- ARCHITECTURAL DESIGN FIRM
04.2020 - Current
- Payroll & Compensation
- Manage the full payroll cycle across ADP, UKG, and PAT Vision, including employee changes, additions, and terminations.
- Review and approve payroll registers, invoices, and monthly journal entries.
- Ensure accuracy in salary processing, allowances, deductions, and end-of-service benefits in compliance with UAE Labor Law.
- Resolve payroll discrepancies, audit records, and troubleshoot system-related issues to maintain 100% accuracy.
- Manage UAE National employee payroll in full compliance with MOHRE and GPSSA requirements.
- Coordinate with the accounts on calculating, processing, and submission of monthly GPSSA contributions on time, ensuring accurate employee contribution.
- Talent Acquisition & Job Offers
- Develop sourcing strategies using company career page, LinkedIn headhunting, referrals, agencies, and internal databases.
- Screen CVs, conduct pre-screen interviews, and arrange interviews with timely feedback.
- Negotiate and issue employment offers, ensuring salary and benefits align with company guidelines and market benchmarks.
- Manage applicant tracking systems (UKG ATS) to ensure accurate candidate records and reporting.
- Onboarding & Induction
- Coordinate pre-joining requirements: visa documentation, medical insurance enrolment, IT equipment, seating, and access cards.
- Conduct structured new hire orientation sessions and Vision/UKG system training.
- Maintain welcome communications and ensure timely submission of new hire paperwork and system updates.
- Support international hires with relocation arrangements, travel, and accommodation.
- Employee Lifecycle & Offboarding
- Oversee employment changes including promotions, transfers, and contract amendments.
- Manage resignations and terminations, final payroll, exit memos, visa cancellations, medical insurance termination, and EOSQ release.
- Ensure accurate updates in HR systems (UKG/ADP) and closure of employee records.
- Performance Management & Rewards
- Coordinate annual performance review cycle: communicate timelines, monitor completion, and support managers with discussions.
- Provide salary and bonus reports, prepare salary adjustment and promotion letters, and issue bonus memos.
- Update HR systems with promotions, salary adjustments, and job title changes.
- Employee Relations & Engagement
- Act as a trusted advisor to employees and managers, addressing workplace and employee relations issues with fairness and compliance.
- Guide managers on disciplinary actions and ensure compliance with company policies and UAE labor law.
- Drive employee engagement initiatives including team events, manager-employee feedback sessions, and well-being initiatives.
- Counsel employees on HR policies, benefits, and different workplace queries, fostering a positive and inclusive culture.
- Cross-Functional & Global Support
- Partner with Finance, IT, and Administration on HR-related projects including office relocation and system migrations.
- Support global HR and insurance teams on liability coverage, client HR questionnaires, and compliance reporting.
- Office Management & Administration
- Oversee day-to-day office operations, facilities, and vendor management.
- Manage office relocations, space planning, and IT/HR logistics for business continuity.
- Coordinate travel services and employee relocation logistics.
- Lead overhead and administration budget for the region, collaborating with Finance on cost control and reporting.
Senior HR Coordinator
CALLISONRTKL-UK, DUBAI- ARCHITECTURAL DESIGN FIRM
03.2013 - 03.2020
- Coordinated recruitment efforts for employees, including ad placement, applicant tracking, Interviews schedule and preparing offers of employment.
- Managed onboarding and employee integration initiatives. Conducts new hire orientations; prepares termination paperwork and conducts exit interviews.
- Managed and coordinates the office buddy and mentor program, performance review process and office events.
- Updated employee information in HR database and supports other offices with reporting and Processing extensive UltiPro data entry.
- Answered HR and benefit questions for employees.
- Assisted in the design, implementation, and communication of new policies, programs and procedures.
- Maintained the confidentiality of privileged information and discretion on specific tasks.
- Timesheet administrator, including review and adjustment of employee timesheets and weekly timesheets edit report to be reviewed by project manager
Administrative Coordinator
KAJIMA CORPORATION, ALGERIA- JAPANESE CONSTRUCTION COMPANY
05.2008 - 02.2013
- Managed Employment visa processing, renewals, cancellations, and government compliance for expatriates.
- Supervised the subcontractor's administrative documentation to align with local laws.
- Coordinated between the company camps for site employees' administrative work.
- Translation of administrative documents.
- Managed and maintained filing system.
Education
Bachelor - Translation and Interpretation
THE UNIVERSITY OF CONSTANTINE
01.2006
Skills
- HR policies development
- Onboarding processes
- Employee relations
- Payroll management
- Recruitment strategies
- Talent acquisition
- Workforce planning
- Succession planning
- Labor law compliance
- Employee engagement
Accomplishments
- Scaling workforce from 25 to 135 employees within one year, including local, international, and senior leadership hires.
- Integrating companies and aligning policies, benefits, and processes for consistent employee experience.
- Managing large-scale HR operations for workforces of over 15,000 expatriates, ensuring accuracy, efficiency, and compliance.
- Leading office relocations, COVID-19 return-to-office strategy, and employee engagement initiatives to maintain culture during change.
- Improving payroll accuracy and efficiency, reducing processing time by 30%.
- Ensuring compliance with UAE labor law, GPSSA contributions for UAE Nationals and Emiratization requirements
Certification
- CIPD Associate 5 in People Management, ICS Learn, UK | 2022
- Office Management Certificate | 2016
Languages
English
Arabic
French
Timeline
HR & Office Manager
CALLISONRTKL-UK, DUBAI- ARCHITECTURAL DESIGN FIRM
04.2020 - Current
Senior HR Coordinator
CALLISONRTKL-UK, DUBAI- ARCHITECTURAL DESIGN FIRM
03.2013 - 03.2020
Administrative Coordinator
KAJIMA CORPORATION, ALGERIA- JAPANESE CONSTRUCTION COMPANY
05.2008 - 02.2013
Bachelor - Translation and Interpretation
THE UNIVERSITY OF CONSTANTINE