Hisham Poolakkal
Abu Dhabi,United Arab Emirates
Summary
Over 10 Years of experience in procurement operations, vendor management, cost optimizations, contracts management & negotiations across industries. Proficient in implementing quality control techniques to achieve service excellence at the lowest overall cost. Keep abreast of new software applications for trends in the supply chain process.
Skilled at demand planning, forecasting, demand fulfillment, inventory management inclusive of the point of material and distribution. Possess business acumen with excellent interpersonal, problem‐solving, and negotiation skills. Is consistent, dependable, and accurate in fulfilling responsibilities to a successful conclusion.
Overview
10
10
years of professional experience
3
3
Certification
Work History
Procurement specialist
New Century Education (Abu Dhabi Capital Group)
Abu Dhabi, UAE
07.2023 - Current
- Led development of innovative procurement strategies against defined target areas.
- Facilitated project delivery by procuring raw materials and supplies.
- Completed Major OPEX and CAPEX projects.
- Delivered tactical cost savings by negotiating advantageous terms and conditions for new contracts.
- Analysed and developed procurement plans with cost-effective solutions and increased purchase power.
- Built productive relationships with stakeholders, communicated updates and sought mutually beneficial outcomes.
- Sourced and verified quotations from suppliers before initiating purchase processes.
- Advised and guided management teams on decision-making, enabling cost-effective tendering processes.
- Evaluated procurement processes and used results to improve workflows and procedures.
- Monitored supply chain activities to validate quality of goods procured.
- Assessed supplier base and categorised spending based on strategic and operational requirements.
- Successful implemented Oracle Fusion ERP.
- Developed cost-effective solutions to mitigate contractual risks.
- Placed and managed subcontractor orders based on project needs.
- Oversaw daily operations and contract management for site teams.
- Developed strategies to increase profits and cost savings.
Procurement specialist
Aldar
Abu Dhabi, UAE
02.2022 - 06.2023
- Understand end users’ needs and assist with any sourcing needs they have.
- Obtain quotations, assist with offer evaluation, provide guidance on commercial aspects of the acquisitions, and ensure the process completion in accordance with the Company’s Procurement Policy.
- Managing the Category management along with cataloguing of 800k plus items into SAP Ariba.
- Negotiate pricing and terms and conditions to optimize cost, value and on time delivery.
- Verifying LPO before approval and keeping end user informed regarding the status of their order.
- Overseeing multiple Pre-Ops projects related to new schools and tracking the progress complete it on time and updating the status to stakeholders.
- Follow up with suppliers to reduce lead times for delivering the goods to end-users.
- Define and measure strategic supplier performance through supplier scorecards.
- Identify performance gaps as well as improvement opportunities and work with strategic suppliers to define action plans and tracking mechanism for achieving the desired performance levels.
- Manage the compliance and adherence to KPIs and SLAs and create supplier performance improvement plans.
- Serve as relationship manager between Company and strategic suppliers when issues arise.
- Review and Analyze sourcing request documents received from stakeholder and determine the appropriate sourcing strategy.
- Source suppliers and co-ordinate with the central Sourcing team.
- Map out tendering and awarding strategy
- Preparation of tender documents and folate tenders.
- Communicate and schedule for bids opening with the concerned bids opening committee.
- Analyze bids received from supplier and define awarded supplier as per tender outcome.
- Prepare outcome (NDA, LOA, Agreements, WOs, SOs or POs) to the awarded supplier.
- Issuance of variation order (VO) when deemed necessary.
- Analyze the purchase request (PRs) received from end user and determine the appropriate sourcing strategy.
- Managing the overall Procurement (Sourcing) / tendering to Contracts Administration cycle from the point a request is initiated, tender is issued till the point a contract is signed or purchase order is issued.
- Negotiate, manage, and guide the process of sourcing/procuring and contracting to ensure that purchase and contract requisitions are processed efficiently, competitively, and in line with company regulations to meet the end user specifications, requirements and business objectives.
- Evaluation of past spend, data mining and determine forecasts alongside market analysis.
- Ensure that contract Terms and Conditions are in line with the Head Contract or legal endorsed contracts and prepare risk assessment in case of any deviation on the same in co-ordination with the Project team.
Procurement and contracts Officer
United Al Saqer Group
Abu Dhabi, UAE
07.2016 - 02.2023
- Led procurement activities for Abu Dhabi Motors LLC (Dealers for Rolls Royce, BMW, Mini Cooper), United Al Saqer Heavy Equipment, Dalma Motors LLC, Al Saqer Property Management LLC (Managing Procurement Activities for More Than 80 Sites).
- Consolidated repeated orders with long-term contracts leading to reduced workload and increased total savings.
- Implemented centralized store to control the direct purchase of materials from supplier leading to savings and timely delivery of better-quality materials.
- Managed the centralized inventory for more than 50,000 items.
- Led negotiations for long term agreement with key vendor and generated 3 million AED in annual savings.
- Managing contracts for the group including service agreements, Fixed term contracts, Price agreements, Time, and materials contract.
- Buying of day-to-day consumables and materials for business
- Accountable for Purchasing all IT (hardware and software) requirement for the Group.
- Awarded for participation in the implementation of oracle fusion (ERP)- United Al Saqer Group.
- Achieved Savings of Over 1 million Annually due to strategic negotiation
- Accountable for procurement activities for more than eighty sites across the UAE with a total purchase value of more than 36 million a year
- Expertise in facility enhancement and construction Projects. (Example: New villa construction projects, Renovation Projects, Fit out Projects).
- Responsible for all the Facility management projects contracts including Maintenance contract and service contracts.
- Overseeing the supplier evaluation process.
- Overseeing the procurement activities for the private division of the company.
- Responsible for the timely completion of projects.
- Executed Energy saving projects in major properties owned by the company.
Purchase assistant
Zakum Development Company - ADNOC
Abu Dhabi, UAE
05.2014 - 06.2016
- Supporting clients within Offshore Drilling Unit and Platform Drilling with operational procurement activities.
- Assisting procurement staff in day-to-day activities regarding the procurement processes.
- Issuing PO based on PR assigned.
- Achieved 5% reduction in annual savings in purchase of paint.
- Keeping record of all department projects.
- Tracked the progress of projects coordinating with the Buyer and End user.
- Consolidating the department reports.
- Achieved 5% reduction in annual savings in purchase of paint.
- Keeping record of all department projects.
- Tracked the progress of projects coordinating with the Buyer and End User.
- Consolidating the department reports.
Education
Bachelor of Business Administration - Business Management
GRD College of Science and Technology
Coimbatore, IndiaMaster of Business Administration - Marketing Management
Indian School of Business Management
Pune, IndiaSkills
- Indirect procurement
- Supplier negotiations
- Operational risk management
- Strategic sourcing
- Procure-to-pay (P2P) systems
- Integrated planning
- Order fulfilment
- Coaching leadership
- Sourcing and supplier management
- Contracts development
- High-value project management
- Exemplary verbal and written communicator
- Stakeholder management
- Time management
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Languages
English
Native
Arabic
Intermediate
French
Beginner
Hindi
Advanced
Malayalam
Native
Tamil
Upper intermediate
Certification
- 2015, Certification in Purchase & Supply Chain Management - American Management Association (AMA).
- 2015, Certification in Human Resource Management -American Management Association (AMA).
- Currently Pursuing –MCIPS, Chartered Institute of Procurement & Supply (CIPS)
Timeline
Procurement specialist
New Century Education (Abu Dhabi Capital Group)
07.2023 - Current
Procurement specialist
Aldar
02.2022 - 06.2023
Procurement and contracts Officer
United Al Saqer Group
07.2016 - 02.2023
Purchase assistant
Zakum Development Company - ADNOC
05.2014 - 06.2016
Bachelor of Business Administration - Business Management
GRD College of Science and Technology
Master of Business Administration - Marketing Management
Indian School of Business Management
- 2015, Certification in Purchase & Supply Chain Management - American Management Association (AMA).
- 2015, Certification in Human Resource Management -American Management Association (AMA).
- Currently Pursuing –MCIPS, Chartered Institute of Procurement & Supply (CIPS)
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