Houda Nahour

· Screening, answering phone calls, letters, and emails, managing schedules, and taking minutes of meeting

· Preparing letters (English and Arabic)

• Handling the office Petty cash
• Editing letters and reports
• Maintained electronic and paper files, and archived information
• Compiled correspondence, replied to letters and invitations by email, telephone or in writing
• Sourced and booked suitable venues for conferences and accommodation
• Booked travel, air and hotel
• Screened calls – selected and prioritized messages

· Organize and coordinate meetings, minute taking and followed up on meetings action plans

· Flexibility to help out when needed

· Supplied stationery and any equipment required for the office

· Checked and pre-approved invoices and expenses to be provided to General manager for final approval

· Handling the company social media

· Assisting in events organization

· Doing all kind of research as requested (Internet, data analysis, archival study…etc)

· Provide complete secretarial and administrative service to senior management

· Provide time management / diary service to ensure senior management are able to attend all key meetings at all the appointed times with all relevant documents needed for the meeting

· Prepare reports, memos, letters and other documents, using word processing, spreadsheet, database and / or presentation software

· Monitor the head office daily attendance and provide weekly reports the HR department, compiling a monthly summary of late attendance

· Provide complete correspondence service, including faxes and emails, routing correspondence as necessary and drafting replies where appropriate to ensure that all mail is dealt with efficiency

· Observe confidentiality procedures, register and track accountable document records and reports to ensure security and control

· Arrange meetings as requested, ensuring availability of meeting room and stationery etc and invitees are informed and replied in sufficient time

· Receive and prepare copies of weekly management reports from all department heads

Perform general office duties such as ordering supplies, maintaining records of management systems

Make travel arrangement and visa application in a cost in time-effective manner including booking itineraries / venues to ensure the most effective use of senior management time

Screen and respond to incoming calls and requests for meetings with CEO

Make routine telephone calls to follow up actions on behalf of the CEO and senior management as required

Personal tasks such as shopping or scheduling social engagements.

Assisting in Events organization (such as AGM, EGM, company employees gathering etc).

Reviewing all documents and letters before provided to CEO

Handling CEO’s social media

Coordinate with the marketing department and PR company regarding the press release’s editing and approval

Doing all kind of research to assist the top management

Any other work assigned by the management from time to time

Monitoring daily attendance

Handling phone calls and emails

Completing payroll, tax paperwork and keeping track of scheduling Pay bills, complete inventory, and fill in for others in the kitchen or dining room

Planning and directing the operations of a food service

Managing the cooks and waiters

Making orders and receive shipments

Managing cash and credit card transactions, make bank deposits, and ensure that the restaurant maintains food safety standards.

Developing relationship with customers and suppliers

Provide customers with assistance

Assists management in merchandising sales according to stock level

Abiding by all company policies and procedures and maintaining safe and ethical working environment

Manage communication with clients pre and post appointment