Ian jay Reyes
Murraqabat Deira,UAE
Summary
Specialize in administrative support with focus on organisation and customer service. Can streamline office operations, ensuring smooth workflow and optimizing productivity. Unique skills in time management and multitasking combined with aptitude for problem-solving make it possible to meet and exceed business objectives.
Overview
16
16
years of professional experience
4
4
years of post-secondary education
Work history
Office Admin Assistant
International Free Zone Authority
Dubai, UAE
11.2021 - 07.2025
- Managing Filing System
- Recording information as needed
- Updating paper works, maintaining documents ( Whether it be a hard copy or electronic)
- Collate and Distribute Mail
- Coordinate Office Activities
- Preparing and coordinating IT for executive and staff meeting.
- Performing general office clerk duties and errands.
- Turn Over the offices to client
- Proper monitoring, request and coordinating of problems at the offices of the clients
- Act as the point of contact for internal and external clients
- Liaise with executive to handle request and queries from senior manager
- Control the end-to-end process of invoice related activities
- Supported accurate record-keeping with proficient data entry skills.
- Assisted in the preparation of regularly scheduled reports for upper management review.
Accounting and Admin Officer
KHAZANAH Lady House
Brunei Darussalam
08.2018 - 08.2020
- Billing Preparation/Issue invoices to client and external partners, as needed
- Managed all aspects of payroll, created pay checks, compiled employee working records, and updated payroll spreadsheet
- Prepare and communicate all previous day banking activity
- Check, inspect and verify daily cash transactions.
- Manage the flow of day-to-day operations
- Monitoring of staff performance and attendance.
- Petty cash Disbursement and Receiving of DO's
- Inventory of supplies and materials
- Purchasing of materials and supplies needed in the company
- Contact and interact with clients who have failed to make payments, providing reminders and maintaining client relationship.
- Updating Accounts Receivable and Accounts Payable
Part-time
WOO Consultant Firm
Philippines
02.2018 - 05.2018
- Data Entry of Sales invoice, Billing and Official Receipt
- Journal Entry
- Data Entry of Invoice, OR and Sales
Accounting and Treasury Associate
BMPI, Inc.
Philippines
01.2010 - 08.2017
- Maintain soft and hard copy filing system
- File and retrieve corporate documents, records and reports
- Provide General administrative and clerical duties to include but not limited to mailing, photocopying, faxing, scanning and filing to the management
- Handling of company loan and purchases
- Handle information requests from clients and visitors
- Arrange, schedule and organize board meetings, staff meetings and other departmental meeting when required
- Balance Bank Accounts, Prepare Bank deposit
- Receive incoming invoice, Paying Invoices, Petty cash Disbursement
- Handling and monitoring of Loans, Accounts Receivable and Accounts Payable
- Check and assess all accounting records for accuracy, inspect and verify daily cash transactions
- Monitoring of Taxes and Permits (Business Permits, Real Property Tax, Fire Permit, Insurance)
- Prepare and modify documents including correspondence, reports, drafts and memos and emails
- Prepare and communicate all previous day banking activity
Education
Bachelor - Business Administration
Polytechnic University of the Philippines
Philippines 06.2000 - 05.2004
Skills
- Office Administration
- Accounting
- Microsoft Office
- Google Apps
- Management Skills
- Adaptability
- Staff Development
- Interpersonal Skills
- Communication Skills
- Strategy Development
- Strategy Implementation
- Accounting Software
- Zoho
- Quickbooks
- Accounting basics
- Flexibility in task handling
- Patience and diplomacy
- Office equipment operation
- Time management mastery
- Client relations
- Email handling efficiency
- Time efficiency
- Typing speed and accuracy
- Customer Service
- Invoice processing
- Data entry speed
- Bookkeeping knowledge
- Invoicing and billing experience
- Data inputting
- Travel arrangements planning
- Calendar scheduling
- Supplier negotiation talent
- Customer relationship management systems
- Microsoft Office proficiency
- Travel arrangements
- Telephone etiquette
- Confidentiality maintenance
- Task prioritisation
- Document preparation
- Meeting facilitation
- Payroll processing
- Data organisation
- Stress resilience
- Decision-Making confidence
- Spreadsheet creation
Languages
English
Proficient
C2
German
Beginner
A1
Russian
Beginner
A1
Timeline
Office Admin Assistant
International Free Zone Authority
11.2021 - 07.2025
Accounting and Admin Officer
KHAZANAH Lady House
08.2018 - 08.2020
Part-time
WOO Consultant Firm
02.2018 - 05.2018
Accounting and Treasury Associate
BMPI, Inc.
01.2010 - 08.2017
Bachelor - Business Administration
Polytechnic University of the Philippines
06.2000 - 05.2004
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