INSHAF ALI
Dubai,United Arab Emirates
Summary
Detail-oriented professional with expertise in advanced Excel usage, data cleaning, and comprehensive office operations. Proficient in calendar and schedule management using Outlook and Google Calendar, as well as travel planning and logistics coordination. Skilled in meeting coordination, agenda preparation, document management, and MS Office applications including Word, PowerPoint, and Outlook. Demonstrates strong capabilities in candidate sourcing, interview scheduling, onboarding support, and maintaining employee records. Adept at report preparation and analysis with a focus on problem-solving and attention to detail. Career goals include leveraging HRIS basics to enhance HR processes while excelling in multitasking and time management within dynamic environments.
Overview
3
3
years of professional experience
2
2
years of post-secondary education
Work history
Executive Assistant / HR Coordinator
Sobha Construction,
Dubai, United Arab Emirates
2025.03 - Current
- Handled queries from clients professionally enhancing company's reputation.
- Trained junior staff members, boosting overall team productivity in administration tasks.
- Maintained an up-to-date database ensuring easy retrieval of information when required.
- Handled confidential documents securely maintaining privacy and trustworthiness within the firm.
- Conducted detailed market research for enhancement of business strategies.
- Enhanced communication between departments by arranging and coordinating meetings and conferences.
- Provided exceptional customer service, resulting in increased client satisfaction.
- Filed reports timely to keep executives informed about departmental progress.
- Assisted in decision-making processes by conducting comprehensive research.
- Streamlined administrative processes to increase efficiency at work.
- Managed complex travel arrangements to ensure seamless business trips for executives.
- Scheduled meetings, conferences and appointments.
- Streamlined recruitment process by implementing innovative HR software.
- Maintained high staff morale through regular team building activities.
- Managed employee onboarding for smooth integration into company culture.
- Developed bonus and incentive programmes to drive employee performance.
- Conducted in-depth interviews for candidate assessment.
- Negotiated benefits packages with prospective employees during hiring process.
- Created job descriptions that accurately reflect role responsibilities and expectations.
- Advertised job vacancies through online platforms.
- Built positive relationships with recruiters to source external job candidates.
- Contributed ideas during strategy meetings, influencing future business direction.
- Managed company's CRM system to maintain up-to-date client records.
- Supported sales team during busy periods improving overall team output.
- Created social media content to promote brand awareness and increase audience engagement.
HR Recruiter
Foundit India
Bengaluru, India
2023.05 - 2025.06
- Streamlined recruitment processes by implementing innovative strategies.
- Improved retention rates by implementing an effective employee reward system.HR
- Organised training sessions for new employees, ensuring a smooth onboarding process.
- Coordinated regular meetings with senior management to provide updates on recruitment progress.
- Created job descriptions that accurately reflect role responsibilities and expectations.
- Sourced potential candidates to promote talent acquisition and increase quality of applicant pool.
Education
Bachelor of Computer Application - Data Analyst
BEMHS
Palakkad , Kerala 2020.01 - 2022.05
Skills
- Advanced excel usage
- Data cleaning
- Calendar & Schedule Management (Outlook, Google Calendar)
- Travel Planning And Logistics Coordination
- Meeting Coordination And Agenda Preparation
- Document & File Management
- MS Office Proficiency: Excel, Word, PowerPoint, Outlook
- Office Operations & Coordination
- Candidate Sourcing & Screening
- Interview Scheduling & Coordination
- Onboarding Support & Employee Documentation
- HR Information Systems (HRIS) Basics
- Maintaining Employee Records
- Report Preparation & Analysis
- Multitasking & Time Management
- Problem-Solving & Attention to Detail
- Social media expert
Languages
English
Proficient (C2)
Hindi
Upper intermediate
Tamil
Advanced (C1)
Malayalam
Proficient (C2)
Key Achievements
- Successfully coordinated end-to-end recruitment for multiple project teams, ensuring timely hiring to meet project deadlines.
- Streamlined interview scheduling and candidate communication, reducing the average hiring time by [X%] (if you know a number, add it).
- Assisted in onboarding and documentation for new hires, ensuring smooth integration into project teams.
- Maintained accurate employee records and recruitment data using Excel and HRIS tools, supporting project staffing decisions.
- Collaborated with cross-functional project teams to identify skill requirements and source suitable candidates, improving project staffing efficiency.
Timeline
Executive Assistant / HR Coordinator
Sobha Construction,
2025.03 - Current
HR Recruiter
Foundit India
2023.05 - 2025.06
Bachelor of Computer Application - Data Analyst
BEMHS
2020.01 - 2022.05