Irina Telescu

• Maintain financial and administrative records, reconcile expenditures, balances, payments and other data for day-to-day transactions, petty cash accounts. Prepare and submit timely and reliable financial updates, reports and statements. Prepare annual budget that aligns with project work plan activities;
• Keep Corporate Internet Banking, manage all bank accounts, interact with bank representatives for tailoring bank packages and conditions for the best suitable Embassy needs; Coordinate and perform reports on credit card usage, initiate card dispute request per regulatory guidelines with all resolution in our favour.
• Request and process accurate and timely monthly disbursements; Review employee's payroll calculations according to employment agreements, in respect of the following aspects and deductions: tenure and rank, travel expenses, pension contributions, local laws.
• Lead the validation process on VAT claims to Federal Tax Authority.
• Monitor administrative procurements: from origination and proper documentation to custom clearance and delivery to destination;
• Develop and review the internal control, financial and administrative policies and procedures;
• Lead preparation and organization of meetings, receptions, outreach activities; coordinate and schedule logistic arrangements. Advise and assist international staff on all issues of allowances, salary, travel claims and other financial matters;
• Ensure daily administrative support to team, including daily correspondences, maintenance of filing system, updating official travel and leave plan, visitor's list and event list. Participate in work planning and progress reporting meetings.

• Developed and reviewed financial and administrative policies and internal control procedures, ensured the adherence to them.
• Participated in recruitment and hiring process of staff and consultants; Provided direct supervision to personnel, including Performance Appraisal.
• Developed annual budgets. Assisted CEO in presentation of Budgets to Supervisory Body;
• Developed Annual Financial Statements and Reports, prepared notes to support year end financial statements. Reviewed invoices and approved payments to contractors and providers for works, goods and services. Reviewed and reconciled accounts, identified the errors and took actions in clearing appropriately. Identified potential risks that could impact the accuracy of financial statements and developed strategies to mitigate these risks.
• Verified development of RFP for the infrastructure contractors; Monitored Loan Agreements, Loan applications and disbursements; Monitored investments and maturity date.
• Conducted negotiations with bank representatives regarding competitive bank rates and special exchanged rates.
• Conducted a mock audit or pre audit review internally to identify potential issues before the actual audit. Open communication with auditors, providing with necessary information, notes addressing any queries.
• Implemented tax exemptions mechanism ensuring donor funds are exempt from all taxes. Verified development of RFP for infrastructure contractors, loan agreements, loan applications and disbursements;
• Assisted in Technical Evaluation /Bid Review Panels in ascertaining financial capacity of firms submitting bids of proposals, participated in contract negotiations for award of contracts;

• Monitored bank accounts, prepared and submitted bank transfer requests, prepared monthly bank reconciliation statements and financial reports. Maintained payment records, statement records, verification of time-sheets and calculation of payroll. Maintained petty cash transactions, including writing receipts, preparing payment request forms, disbursement of cash and clearance of advances;
• Monitored development of expenditure, ensuring that budget overruns did not occur and prepared requests for possible amendments. Planed financial needs for forthcoming periods, prepared elements for budget analysis;
• Assisted in drafting, reviewing, and improving various operating manuals, financial and administrative policies and procedures;
• Assisted in all tasks related to external audits.

• Oversaw costs and advances relating to employee travels and workshops, managed office petty cash fund, kept fixed asset inventory up to date. Monitored administrative procurement: custom clearance and delivery to destination;
• Maintained files related to personnel, finance, procurement, administrative, logistical, program matters;
• Assisted in developing and administering budgets, prepared and reviewed budget amendments.

Projects: UNHCR, UNGALIV, European Commission, UNICEF, DFID, TACIS, SOROS

• Recorded and reconciled expenditures, balances, payments, statements and other data for day-by-day transactions. Prepared financial reports for donors and local authorities. Prepared detailed cost tables for annual work plan for each project year, ensured budgetary follow-up of activities at every stage.
• Evaluated tender proposal. Monitored financial and juridical aspects of contracts.