Irish Giamaica Gammad
Logistics & Administrative Officer
Dubai
Summary
Adept at applying exceptional communication, organizational and analytical skills to managing routine shipping operations and solving complex problems independently. Delivers proactive support on key administrative matters to promote productivity across departments. Recognized for organization and time management skills.
Overview
12
12
years of professional experience
5
5
years of post-secondary education
Work History
Shipping and Administrative Officer
Oldtimer Motorcycles and Spare Parts Trading LLC
Dubai
11.2019 - Current
- Monitored and reported on transportation costs and properly filed shipping documents.
- Communicated with vendor representatives to resolve damaged shipments and item shortages.
- Handled high-volume paperwork and collaborated with the sales team to resolve invoicing and shipping problems.
- Coordinated shipping requests for expedited delivery and documented accurately to achieve correct billing.
- Determined the most cost-effective procedures and routes for shipments.
- Produced weekly status reports detailing logistic operations and problems.
- Boosted inventory and recordkeeping accuracy by conducting thorough inspections and comparing shipment contents with documentation.
- Prepared shipping documents and invoices, processed payments, and fielded client questions.
- Divided and categorized cargo received and redirected shipments in response to customer requests.
- Communicated with suppliers to reconcile invoice payments
- VAT filing, subject to review and approval before filing to the FTA portal.
- Processed employee’s visa, medical insurance, annual performance appraisal process, and coordinated with Finance/Payroll teams on various employee-related payments– salary, advances, final settlements & other ad-hoc payments
- Maintained employee records by filing employee documents (joining forms, disciplinary letters, approval notes, etc.) into the employee file
- Supports the recruitment/hiring process by sourcing candidates, assisting in shortlisting, and issuing offer letters and/or employment contracts
Administrative Assistant
Takaful Emarat - Insurance (PSC)
R
03.2019 - 08.2022
- Restocked supplies and submitted purchase orders to maintain stock levels.
- Answered multi-line phone system, routing calls, delivering messages to staff and greeting visitors.
- Set up conference rooms, technology and materials to facilitate meetings.
- Prepared mail and packages for shipment, pickup and courier services to expedite delivery.
- Responded to inquiries from callers seeking information.
- Greeted incoming visitors and customers professionally and provided friendly, knowledgeable assistance.
- Kept reception area clean and neat to give visitors positive first impression.
Administrative Officer
Baransi Communications International
Dubai
04.2014 - 10.2018
- Ordered and distributed office supplies while adhering to fixed office budget.
- Served as corporate liaison for finance, IT and marketing departments.
- Performed wide-ranging administrative, financial and service-related functions.
- Answered and managed incoming and outgoing calls while recording accurate messages for distribution to office staff.
- Remained solutions-oriented in face of complex problems to assist management and overall business direction.
- Updated reports, managed accounts and generated reports for company database.
- Scheduled office meetings and client appointments for staff teams.
- Created detailed expense reports to facilitate reimbursement for business expenses incurred.
Administrative Officer
Aphanas Energissimo FZ-LLC
Dubai
10.2013 - 03.2014
- Screened calls and emails and responded accordingly to support executive correspondence.
- Created expense reports, budgets and filing systems for management team.
- Managed complex calendar scheduling with focus on proper allocation of executive availability.
- Managed residential property issues and prepared homes prior to client arrival.
- Monitored status of accounts receivable and payable to facilitate prompt processing.
- Used accounting software (QuickBooks) to prepare weekly and monthly financial reports.
- Processed payments and documents such as invoices, journal vouchers, employee reimbursements and statements.
Research and Administrative Assistant
GEA Research
Dubai
02.2012 - 04.2013
- Gathered background research and presented the findings to the Research Director.
- Collected, analyzed and summarized data and trends to provide marketing tracking and research.
- Assisted Managing Director to set-up physical office in Dubai and acted as the PRO of the company
- Petty Cash Custodian and arranged Monthly Expense Report submission
- Screened phone calls and inquiries before handling them to the Managing Director
Education
Bachelor of Science - Nursing
University of Perpetual Help System
Isabela, Philippines 06.2005 - 04.2010
Skills
Invoicing and shipping documentation
Timeline
Shipping and Administrative Officer
Oldtimer Motorcycles and Spare Parts Trading LLC
11.2019 - Current
Administrative Assistant
Takaful Emarat - Insurance (PSC)
03.2019 - 08.2022
Administrative Officer
Baransi Communications International
04.2014 - 10.2018
Administrative Officer
Aphanas Energissimo FZ-LLC
10.2013 - 03.2014
Research and Administrative Assistant
GEA Research
02.2012 - 04.2013
Bachelor of Science - Nursing
University of Perpetual Help System
06.2005 - 04.2010
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