Ishaque Padinjare Valappil
Post-Fixture Specialist / Laytime Analyst
Dubai
Summary
Detail-oriented and results-driven Post-Fixture Specialist / Laytime Analyst with solid experience in managing end-to-end post-fixture operations for both spot and time-chartered voyages. Proven expertise in laytime calculation, freight invoicing, TC hire in/out, bunker ROB handling, and rebilling of voyage-related costs (including AWRP, armed guards, and shifting expenses). Strong command of charter party terms, port cost control, and voyage settlement, ensuring accuracy, compliance, and timely execution. Skilled in IMOS Veson,Tally, ERP, bank reconciliations, and financial reporting. Adept at coordinating with charterers, owners, agents, and internal stakeholders to optimize operational efficiency and minimize disputes. Recognized for meticulous attention to detail, analytical thinking, and the ability to manage high volumes of transactions under tight deadlines.
Overview
12
12
years of professional experience
8038
8038
years of post-secondary education
2
2
Certifications
3
3
Languages
Work History
Post-Fixture Specialist / Laytime Analyst
National Chemical Carrier Ltd Co ( Bahri Chemical)
04.2017 - Current
- Conducted detailed laytime calculations and handled demurrage/despatch claims, ensuring timely settlement supported by NOR, SOF, and BL documentation.
- Prepared and issued freight invoices, tracked payments, and followed up on outstanding balances in coordination with finance and chartering teams.
- Responsible for time charter (TC) hire in/out calculations, including off-hire periods, speed claims, and underperformance claims.
- Performed bunker ROB calculations at vessel delivery/redelivery, adjusting hire/freight as per CP clauses.
- Managed rebilling processes for shifting expenses, AWRP (Additional War Risk Premium), armed guards, crew bonuses, and other pass-through costs as per voyage-specific agreements.
- Maintained voyage data and documentation in internal ERP/maritime systems (e.g., IMOS, Veson), supporting financial audits and performance analytics.
- Ensured full compliance with international shipping regulations, charter party clauses, and internal company policies.
- Maintaining accurate aging list for all vessels' freight/demurrage and comprehensive description actions being taken in pursuing debtor's list
- Ensure all cost expended on behalf of charterers are recovered fully within specified time frame
- Maintain good customer relations with charterers, brokers, agents, to facilitate timely settlement of account receivables
- Improved claim processing efficiency by streamlining workflows and implementing time-saving strategies.
Accountant
Vega Ships Management (DMCCO)
11.2013 - 03.2017
- Maintained accurate accounting records using Tally ERP 9, ensuring timely data entry and compliance with financial standards.
- Prepared monthly bank reconciliation reports and recorded corresponding journal entries to ensure accurate financial reporting.
- Handled Port Disbursement Accounting for vessel-related expenses, ensuring proper allocation and cost tracking.
- Managed the full scope of Accounts Payable and Receivable, including vendor reconciliation and payment processing.
- Processed and monitored daily bank and cash transactions, and generated related reports for internal tracking.
- Executed international remittances to agents as per voyage plans through the Bank Cash Management System.
- Reviewed and verified expense reports and cash advances submitted by employees and agents.
- Prepared monthly and annual expense statements, contributing to accurate budget monitoring.
- Handled port agents' accounts, including preparing and reconciling payables and receivables.
- Experienced in preparing key monthly financial statements such as Trial Balance, Profit & Loss Account, Balance Sheet, Cash Flow Statement, and financial ratios.
- Specialized in audit preparation, formatting annual financials as per audit standards and coordinating submission to management for external auditing.
- Improved financial transparency and decision-making by generating accurate and timely MIS Reports.
- Calculated port dues based on vessel estimated time in port, ensuring cost accuracy and alignment with port tariffs.
- Prepared and submitted Final Voyage Statements to management upon completion of voyages.
- Reviewed final disbursement accounts against pro forma DA, port tariffs, and supporting documents; verified accuracy and identified discrepancies.
- Liaised with port agents to resolve discrepancies in tariff application, calculations, and supporting documents.
- Maintained complete and organized voyage records for audit and reference.
- Uploaded invoices and supporting documents into client ERP systems, ensuring compliance with internal and external requirements.
Accountant
Riant tours and travels Pvt Ltd
04.2013 - 10.2013
- Maintained company accounts using Tally ERP 9, ensuring accurate and up-to-date financial records.
- Prepared and managed daily bank and cash transaction reports, supporting timely reconciliation and reporting.
- Handled the complete cycle of Accounts Payable and Accounts Receivable, ensuring proper documentation and timely settlements.
- Managed cash flow, controlled petty cash, and prepared rendered accounts for individuals and departments.
- Maintained the fixed asset inventory, processed cash book receipts and payments, and managed payroll preparation for all employees.
- Conducted weekly reconciliations and checked monthly bank reconciliation statements for all bank accounts; investigated and resolved discrepancies promptly.
- Ensured accurate General Ledger entries in compliance with company accounting procedures.
- Coordinated with the sales team and assisted the Finance Manager in preparing budgets and developing market strategies.
- Prepared Balance Sheets and Profit & Loss statements with supporting documentation.
- Managed the preparation and submission of statutory returns, including Service Tax, Professional Tax, and VAT, ensuring timely compliance with regulations.
Education
Advance diploma - computer applications
Accounts Academy
Kerla, India05-2013
B.com - Bachelor of commerce
University of Calicut
Kerla,India03-2012
Higher secondary school - Commerce
NIOS
Kerala, India03-2008
SSLC - Secondary School Leaving Certificate
GHSS Mokkuthala
Kerla,India03-2028
Skills
Laytime Calculation & Analysis
Certification
Advanced Laytime and Demurrage
Timeline
Laytime and Demurrage
09-2024
Advanced Laytime and Demurrage
10-2022
Post-Fixture Specialist / Laytime Analyst
National Chemical Carrier Ltd Co ( Bahri Chemical)
04.2017 - Current
Accountant
Vega Ships Management (DMCCO)
11.2013 - 03.2017
Accountant
Riant tours and travels Pvt Ltd
04.2013 - 10.2013
Advance diploma - computer applications
Accounts Academy
B.com - Bachelor of commerce
University of Calicut
Higher secondary school - Commerce
NIOS
SSLC - Secondary School Leaving Certificate
GHSS Mokkuthala
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