JAHABAR SADIK SAMSUDEEN

HR and Admin Assistant:

· Maintain corporate document records for business license, lease agreement, immigration related documents and all other government related documents and follow up expiry and renewal.

· All government related inspection for government civil defense, municipal, tawseel inspection, inspection of CCTV systems and preparation and submission of all documents.

· Maintains records of all types of government or non-government related certificates and documents.

· Follow up and arrange for employee visa, medical examination and expiry and renewal of Emirates ID documents and maintenance of all employeesrelated documents and PRO work.

· Handle all types of work related to employee attendance, training, meeting registration, annual leave, re-enrollment report and organizing employee records.

· Maintain of Petty cash disbursement and payment register for all types of government and non-government works and transport fuel allowance and parking tickets allowance.

Operation & Quality Control:

· Packing Material Allocated for issued and returned into the system and maintain records all the documents.

· All kind of requirements for operation work Crew Sheet prepared, packing materials issue, printing Barcode sticker printed, Crew, Handyman, Truck, Forklift, Recovery truck arranged.

· Storage, Import and Export, Groupage and trumpery transit Goods in / out from the warehouse keeping record into the system and coordinate with client for Storage shipment invoice and payment follow-up.

· Payment collection from customers and at the same time document delivery if need requirements.

· Staff maintain a unique identifier for all the records, Staff training & meeting records, policies, standard operating procedures, forms, annexure, files and documents.

· Office and warehouse all maintenance & Quality Control for AMC like CC TV, Fire & Safety, Pest Control, Weighing Scale Calibration, Printer, and Air Conditioner service report maintain records and service expiry follow-ups.

Maintain records for PPE kit (Personal protective equipment) responsibilities, and maintain records issued to staff and purchase requirements on a daily basis

· Corporate promotional materials, pantry items, office stationery items, employee t-shirt & others, tools, carpentry items and all office related items are Quality control maintained and provided on request.

Vendor Management & Procurement:

· Placed quotations to supplier and received the costing and verified and compare unit cost from price list and approved costing to supplier.

· Direct and In-direct Purchase Orders (LPO) processing. Issued order confirmation along with purchase order on daily basis for unit price verified from costing for packing materials, wooden materials, stationery, pantry materials, barcode printing roll and ribbon purchase requirements.

· Enters goods received, service receipt and goods returned and requests invoice and packing list from supplier to manage shipper and maintains supplier documentation, warranty follow-up.

· Inventory stock overview, inventory receipt, service receipt, vendor debit notes and inventory deduction vendor details organization into the system.

Transport Management:

· manage daily transport to sites, offices, suppliers etc. and coordinate drivers and give them schedules.

· Transport daily trips sheet maintenance and GPS Tracker follow-up into the system.

· Government related documents for vehicle license, Advertisement Permit expiry follow-ups All transports

· All kinds of vehicle Hire Agreement and all other related permit maintain records and all documents expiry follow-ups.

PRO-excellent working experience with the following Agencies Dubai Immigration (GDRFA) and Dubai & Sharjah Free Zone Authority’s (DAFZA, JAFZA, SAIF ZONE) and Federal Authority for Identity & Citizenship (Emirates ID), Dubai Health Authority (DHA), Ministry of Economic, Ministry of Finance, Customs, Court, Chamber of Commerce, Traffic Department and Municipality etc.

Prepare and process required legal documents such as rent contract attestation and Employment Permits, Entry Visas, Medical Examinations, Emirates ID application, miscellaneous jobs related to Immigration, Ministry of Labor & Consulates, and Business Licenses. I did this for the company and its group, their families to assist them on all government-related services.

Managed the online processes for the Portals of Dubai Immigration (GDRFA), Dubai Airport Free zone (DAFZA), Jebel Ali Free zone (JAFZA), Sharjah Airport Free zone (SAIF ZONE) and maintain Noqodi statement of account for (emaratech) and all kind of Employee services, Security and compliance work for E Gate Pass issuing.

· Managing the entire operation of their shipment movements, Imports & Exports by air freight, and sea freight. Arrange collection Delivery Order and bill of lading by sea and air.

· Handling the entire documentation process for both Import & Export Including Preparations of all Bill of Entries, Export Bill, Transfer Bill, and Local Import Bill for all other inbound and outbound shipments through Dubai trade online documentation.

· PRO - excellent working experience with the following Agencies Dubai airport Free Zone and LLC of Dubai and Dubai economic development, Dubai chamber of commerce for license renewal, Issuing Certificate of origin & related to the Dubai Government offices worksrange visa (work permit, husband sponsored visa, visit visa etc.) for expatriates and their family.

· Managing for telecommunication VSAT equipment’s that complete record of inventories is maintained and keep record of each and every inventory inbound and outbound shipments.

· Dubai Customs day to day dealing Handling with Customs Documentation and Customs Inspection air and Sea freight and Transportation for collection and delivery Handling for Customer Services

· Co-ordination with shipping companies, banks, customs, clearing agents and warehouse to ensure smooth flow of shipments till to customer warehouse.

· Acting as PRO - excellent working experience in Dubai airport Free Zone and LLC of Dubai and Dubai economic development, Dubai chamber of commerce for license renewal, Issuing Certificate of origin & related to the Dubai Government offices works and handling for the TRA approval for telecommunication equipment’s.