JAISH KUMAR RAJWANI
Abu Dhabi
Summary
Personable Office Administrator with 6 + years of experience prioritizing multiple tasks requiring prompt solutions. Talented problem-solver managing workloads with outstanding knowledge of effective office coordination and commitment to effective collaboration. Skilled at reorganizing offices for superior functionality.
Overview
12
12
years of professional experience
5
5
years of post-secondary education
Work History
Material Analyst
AL jaber Energy (ADNOC OFF SHORE)
11.2019 - Current
- Processed required paperwork to expedite handling of shipped and received goods.
- Communicated with vendor representatives to resolve damaged shipments and item shortages.
- Inspected incoming and outgoing material to identify discrepancies with records.
- Conduct Material Inventory quarterly.
- Prepare Consignment notes for shipping of materials.
- Prepare Transfer request for materials pertaining to different store shipment.
- Posting purchase orders and reservations in sap for release the payment for supplier
- Generate reservation report from SAP and issuing material as per the reservation
- Prepare “MRR” material receiving report and “OSD” (Over short and Damage)
- Allocations for materials as per demand, depending on the type of material
Office Administrator Coordinator
Shankar Trading Company, (Al Mora Trading )
02.2017 - 10.2019
- Preparing Monthly sales report of salesman wise Making SO in system after check & approve it & send details to warehouse for make invoice
- Generating daily stock report from system and preparing brand wise in excel Preparing monthly debtor list of each credit customer and give to all salesman
- Preparing Goods return voucher and send it to warehouse
- Preparing daily cash, cheque deposit details and send to accounts department
- Provide administrative support including diary maintenance, internal and external communications (phone, email, letter)
- Maintain up-to-date employee holiday records and prepare timesheet
- Monitoring of annual vehicle registration and insurance renewal
- Successfully managed budgets and allocated resources to maximize productivity and profitability.
- Tracked office supplies and restocked low items to keep team members on-task and productive.
- Applied advanced administrative and analytical skills in overseeing day-to-day operational activities.
- Managed and properly accounted for petty cash issued to facilitate general office activities.
- Coordinated communications, financial processing, registration, recordkeeping, and other administrative functions.
- Reviewed purchase orders, monitored delivery status and provided customers updates on their orders
- Produced monthly reports with advanced Excel spreadsheet functions.
- Conducted ongoing reviews of program financial systems to assess cost control measures
Purchasing Coordinator
Shankar Trading Company (Avenue Centralize office)
02.2013 - 01.2017
- Coordinating Local purchase & Import (Repeat Order's) for Department store's in UAE.
- Requesting Quotation's from local Supplier's For Local Purchase.
- Cross checking old cost with new cost while making Repeat Order.
- Rise Query For price Negotiation, Payment and Delivery terms with Supplier's.
- Coordinate with all stores for repeat order For Local and Import.
- Rise LPO and submit detailed quotation's to Purchase Manger. for approval
- Confirm LPO with Supplier & follow-up Delivery of goods on respective stores.
- Coordinate with suppliers regarding order discrepancies, shipment shortage & transactional errors.
- Preparing Stock Movement Report for making repeat Purchase Order.
- Update Daily Sales Report of all respective stores.
- Generating daily stock report from system and preparing brand wise in excel
- Posting Invoices in system and forward to purchase manager for approval and sent to accounts Department for Payment
- After closing month, preparing monthly purchase control statement, monthly stock status and negative quantity on stores and send to management
- Preparing Sales report Item Wise, Brand Wise and
Department wise in weekly & Monthly - Generating all types of reports in Retail-Pro & Orion to preparing in MS Excel e.g. Monthly purchase, Monthly return, stock for each Store, Negative stock, Brand wise stock, and Stock movement Report
- Solved diverse supply chain problems involving numerous sources, logistics, and scheduling factors.
- Negotiated policies and contracts with vendors to achieve optimal pricing and consistent availability.
- Recommended metrics for product availability, costs, and delivery to advance business objectives.
- Monitored all purchase requisitions and handled adjustments with vendors.
Office Assistant
Chand Cotton Factory
02.2011 - 12.2012
- Delivered clerical support by handling range of routine and special requirements.
- Assisted with budgeting and financial management to keep office operating within budget.
- Interacted with customers by phone, email, or in-person to provide information.
- Kept office supplies well organized and sufficiently stocked, placing orders promptly to replenish materials before depleted.
- Created and maintained detailed records of all office activities.
Education
Basic of MS EXCEL -
PAFF
KARAHI 01.2005 - 04.2007
BBA -
University of Sindh
Pakistan 01.2008 - 04.2010
Skills
- Generating Reports
- Administration skills
- Report Preparation and Analysis
- Office Workflow Support
- Advanced Excel Spreadsheet Functions
- Purchase Order Monitoring
- Quality control
- Paperwork processing
- SAP WM Software Proficiency
Timeline
Material Analyst
AL jaber Energy (ADNOC OFF SHORE)
11.2019 - Current
Office Administrator Coordinator
Shankar Trading Company, (Al Mora Trading )
02.2017 - 10.2019
Purchasing Coordinator
Shankar Trading Company (Avenue Centralize office)
02.2013 - 01.2017
Office Assistant
Chand Cotton Factory
02.2011 - 12.2012
BBA -
University of Sindh
01.2008 - 04.2010
Basic of MS EXCEL -
PAFF
01.2005 - 04.2007
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