Work Preference
Summary
Overview
Work History
Education
Skills
Personal Information
Timeline
Hi, I’m

JANE AKINYI

SENIOR EXECUTIVE ASSISTANT
Dubai
JANE AKINYI

Work Preference

Work Type

Full Time

Summary

Driven and resourceful administrative and events professional with 5+ years of experience assisting with work of high-achieving executives. Track record supporting professional needs with well-organized precision. Successfully manages high-volume workloads in rapidly changing environments.

Overview

8
years of professional experience
4
years of post-secondary education
2
Languages

Work History

THEODORE- (Luxury Men's fashion)
Dubai, Downtown

Executive Assistant to The Founder and Directors
11.2024 - Current

Job overview

  • Act as the primary point of contact between executives and internal/external stakeholders.
  • Manage executive calendars, schedule meetings, and coordinate travel arrangements.
  • Handle confidential information with discretion and professionalism.
  • Draft emails, reports, presentations, and other business documents.
  • Prepare itineraries, agendas, and briefing materials for business trips and meetings.
  • Assist in coordinating fabric sourcing trips in Turkey and Italy, ensuring smooth communication with suppliers and manufacturers.
  • Ensure all necessary documents (contracts, invoices, samples, NDAs) are prepared before travel.
  • Provide on-site support during business trips, assisting in negotiations, note-taking, and coordination.
  • Collaborate with different departments, including marketing, design, and operations, to streamline processes.

25 Hours Hotel One Central

Events and Reservations Executive
03.2022 - 11.2024

Job overview

  • Company Overview: FnB Outlets
  • Arrange venue bookings and manage site inspections.
  • Prepared customer invoices accepted payments and processed refund and cancellation requests.
  • Negotiate contracts and manage relationships with suppliers.
  • Developed and maintained courteous and effective working relationships.
  • Led events projects and analyzed data to identify opportunities for improvement.
  • Manage attendee registrations and inquiries.
  • Participated in continuous improvement by generating suggestions, engaging in problem-solving activities to support teamwork.
  • Provide regular updates and reports on event progress.
  • FnB Outlets

Advanta Africa

Personal Assistant to the CEO
03.2018 - 09.2021

Job overview

  • Scheduling of meetings, management of calendars, preparation of external / internal correspondence, telephone and visitor screening, travel arrangements, coordination of meetings and booking internal meeting rooms, arranging client or supplier breakfast / lunches / dinners.
  • Management of calls, actioning as appropriate.
  • Managing expenses and invoices and ensuring prompt submission and payment.
  • Preparing and collating internal and external documentation, ensuring formatting is in line with company templates and standards using Word, PowerPoint, Excel and Outlook.
  • Coordination of sensitive correspondence, reports and analysis.
  • Managing contacts on Outlook, maintaining the relationships and communications as required.
  • Booking international and local travel for the teams as required.
  • Events management.
  • General admin and secretarial support to the team where necessary.

Education

IEAA
London, UK

Diploma from Personal Assistant
09.2022 - 03.2023

University Overview

Learners Point
Dubai, United Arab Emirates

Certificate from Events and Brand Management
04.2024 - 06.2024

University Overview

St. Barnabas High School
Kisumu , Kenya

High School Diploma
03.2013 - 12.2016

University Overview

Skills

Clear communication

Personal Information

Personal Information
  • Date of Birth: 02/08/98
  • Nationality: Kenyan

Timeline

Executive Assistant to The Founder and Directors
THEODORE- (Luxury Men's fashion)
11.2024 - Current
Learners Point
Certificate from Events and Brand Management
04.2024 - 06.2024
IEAA
Diploma from Personal Assistant
09.2022 - 03.2023
Events and Reservations Executive
25 Hours Hotel One Central
03.2022 - 11.2024
Personal Assistant to the CEO
Advanta Africa
03.2018 - 09.2021
St. Barnabas High School
High School Diploma
03.2013 - 12.2016
JANE AKINYISENIOR EXECUTIVE ASSISTANT