Hi, I’m
JANE AKINYI
SENIOR EXECUTIVE ASSISTANT
Dubai
Work Preference
Summary
Driven and resourceful administrative and events professional with 5+ years of experience assisting with work of high-achieving executives. Track record supporting professional needs with well-organized precision. Successfully manages high-volume workloads in rapidly changing environments.
Overview
8
years of professional experience
4
years of post-secondary education
2
Languages
Work History
THEODORE- (Luxury Men's fashion)Dubai, Downtown
Executive Assistant to The Founder and Directors
11.2024 - Current
Job overview
- Act as the primary point of contact between executives and internal/external stakeholders.
- Manage executive calendars, schedule meetings, and coordinate travel arrangements.
- Handle confidential information with discretion and professionalism.
- Draft emails, reports, presentations, and other business documents.
- Prepare itineraries, agendas, and briefing materials for business trips and meetings.
- Assist in coordinating fabric sourcing trips in Turkey and Italy, ensuring smooth communication with suppliers and manufacturers.
- Ensure all necessary documents (contracts, invoices, samples, NDAs) are prepared before travel.
- Provide on-site support during business trips, assisting in negotiations, note-taking, and coordination.
- Collaborate with different departments, including marketing, design, and operations, to streamline processes.
25 Hours Hotel One Central
Events and Reservations Executive
03.2022 - 11.2024
Job overview
- Company Overview: FnB Outlets
- Arrange venue bookings and manage site inspections.
- Prepared customer invoices accepted payments and processed refund and cancellation requests.
- Negotiate contracts and manage relationships with suppliers.
- Developed and maintained courteous and effective working relationships.
- Led events projects and analyzed data to identify opportunities for improvement.
- Manage attendee registrations and inquiries.
- Participated in continuous improvement by generating suggestions, engaging in problem-solving activities to support teamwork.
- Provide regular updates and reports on event progress.
- FnB Outlets
Advanta Africa
Personal Assistant to the CEO
03.2018 - 09.2021
Job overview
- Scheduling of meetings, management of calendars, preparation of external / internal correspondence, telephone and visitor screening, travel arrangements, coordination of meetings and booking internal meeting rooms, arranging client or supplier breakfast / lunches / dinners.
- Management of calls, actioning as appropriate.
- Managing expenses and invoices and ensuring prompt submission and payment.
- Preparing and collating internal and external documentation, ensuring formatting is in line with company templates and standards using Word, PowerPoint, Excel and Outlook.
- Coordination of sensitive correspondence, reports and analysis.
- Managing contacts on Outlook, maintaining the relationships and communications as required.
- Booking international and local travel for the teams as required.
- Events management.
- General admin and secretarial support to the team where necessary.
Education
IEAALondon, UK
Diploma from Personal Assistant
09.2022 - 03.2023
University Overview
Learners PointDubai, United Arab Emirates
Certificate from Events and Brand Management
04.2024 - 06.2024
University Overview
St. Barnabas High SchoolKisumu , Kenya
High School Diploma
03.2013 - 12.2016
University Overview
Skills
Clear communication
Personal Information
Personal Information
- Date of Birth: 02/08/98
- Nationality: Kenyan
Timeline
Executive Assistant to The Founder and Directors
THEODORE- (Luxury Men's fashion)
11.2024 - Current
Learners Point
Certificate from Events and Brand Management
04.2024 - 06.2024
IEAA
Diploma from Personal Assistant
09.2022 - 03.2023
Events and Reservations Executive
25 Hours Hotel One Central
03.2022 - 11.2024
Personal Assistant to the CEO
Advanta Africa
03.2018 - 09.2021
St. Barnabas High School
High School Diploma
03.2013 - 12.2016