JANE MIKA
Abu Dhabi,United Arab Emirates
Summary
Multilingual executive operations professional with over 8 years of experience in the UAE, adept at supporting C-suite executives and institutional leaders in dynamic international settings. Expertise in managing complex priorities and translating evolving requirements into actionable plans, ensuring project success and operational efficiency. Proven ability to anticipate needs, enhance workflows, and navigate ambiguity with sound judgment. Cross-sector experience includes international cultural programs, strategic communications, education, government liaison, luxury hospitality, and VIP stakeholder engagement.
Overview
9
9
years of professional experience
Work history
Executive Assistant to Lead Curators
DIRIYAH BIENNALE FOUNDATION / MINISTRY OF CULTURE KSA
, KSA/UAE
01.2026 - 07.2026
- Provide executive and operational support to multiple Lead Curators within a complex international cultural programme, coordinating shifting priorities, senior stakeholder requirements and concurrent workstreams across multiple locations and time zones.
- Coordinate complex priorities across multiple Lead Curators, maintaining visibility across meetings, actions, travel, research activity, stakeholder engagements and evolving programme requirements.
- Act as a central coordination point across senior curatorial leadership, project management teams, internal functions and external stakeholders, supporting continuity across parallel workstreams.
- Translate evolving and at times loosely defined requirements into structured next steps, clarifying actions, ownership, dependencies and follow-up requirements.
- Manage complex international diaries and scheduling across multiple time zones, balancing leadership priorities, stakeholder availability and programme dependencies.
- Coordinate international travel and research workflows, reviewing requirements and identifying potential discrepancies, risks or coordination gaps before escalation.
- Prepare agendas, meeting notes, action summaries, trackers and structured follow-up documentation to strengthen accountability and leadership visibility.
- Track actions and deliverables arising from senior-level discussions, proactively following up across stakeholders to support progression and closure.
- Support the synthesis and organisation of complex programme information, research activity and stakeholder inputs for efficient senior-level review.
- Identify operational friction points and propose practical improvements to information flow, scheduling ownership, travel coordination, and executive support workflows.
- Handle sensitive programmes, leadership and stakeholder information with discretion across a high-profile international environment.
Freelance Executive & Project Support
Independent Projects
, UAE
01.2025 - 01.2026
- Provided flexible executive and project support across multiple assignments, adapting quickly to different leadership styles, priorities and operational requirements.
- Delivered short-term and project-based executive, administrative and operational support across varied assignments and business environments.
- Coordinated scheduling, research, documentation, stakeholder communications and time-sensitive project requirements across evolving workstreams.
- Entered fast-moving assignments with limited onboarding, rapidly establishing context, organizing priorities and supporting continuity.
- Brought structure to evolving requirements through clear coordination, documentation, follow-up and responsive stakeholder support.
- Managed confidential and time-sensitive information with professionalism and discretion.
- Selected assignments: Freelance Executive Assistance (MIRAL) | Project Coordination (ETHARA) | Administrative & Operational Support (ALDAR ACADEMIES)
Executive Assistant to UAE Managing Directors
EDELMAN
Abu Dhabi, UAE
03.2024 - 08.2024
- Provided high-level executive and operational support to UAE Managing Directors within a fast-paced strategic communications environment, coordinating complex schedules, approvals, travel, events and confidential executive materials.
- Managed complex executive diaries and shifting priorities, coordinating senior-level meetings and time-sensitive commitments across internal and external stakeholders.
- Planned travel itineraries and associated logistics, including visa applications, supporting documentation and schedule coordination.
- Coordinated complex expense and approval workflows, maintaining accuracy and follow-through across submissions and leadership requirements.
- Prepared and compiled confidential reports, presentations, correspondence and executive documentation.
- Coordinated events and associated operational requirements across multiple stakeholders and moving priorities.
- Supported day-to-day executive and office workflows, responding flexibly to changing requirements within a high-pressure communications environment.
- Maintained discretion across confidential leadership, business and stakeholder information.
Executive Assistant to Principals
AMERICAN COMMUNITY SCHOOL
Abu Dhabi, UAE
04.2023 - 10.2023
- Supported senior academic and executive leadership with priorities, messages, events, and budgets daily.
- Provided direct support to principal and assistant principal with superintendent-linked requirements.
- Managed calendars, meetings, events, and budget administration across competing leadership needs.
- Served as first contact for parent and stakeholder communications, enquiries, and complaints.
- Represented middle school across internal and external communications with visible presence.
- Created and managed newsletters, notices, and posters for clear, consistent stakeholder messaging.
- Reorganised office spaces and administration workflows to improve day-to-day efficiency.
- Coordinated daily leadership requirements and follow-up across fast-paced multicultural operations.
- Handled sensitive stakeholder matters and escalations with appropriate discretion and judgement.
Executive Assistant to Managing Director
ROYAL GROUP - KINTSUGI LLC
Abu Dhabi
05.2022 - 10.2022
- Provided direct executive and operational support across the Chief Officer, Managing Director and Project Manager, coordinating multiple leadership priorities in the absence of a General Manager.
- Supported three senior leaders simultaneously, balancing competing priorities and maintaining continuity across executive and operational requirements.
- Coordinated meetings and tracked follow-through on agreed actions, incorporating progress updates into structured reports for leadership visibility.
- Established a structured inventory recording system and database for marketing assets, improving record accuracy, traceability and control.
- Conducted quality-control checks to support adherence to brand standards across marketing materials and products.
- Designed organisational charts to improve operational visibility and support recruitment and workforce planning.
- Liaised with Finance on purchase-order initiation and closure, maintaining follow-through across operational dependencies.
- Supported coordination between leadership, project, finance and operational stakeholders.
Administrative Assistant & ADEK Liaison
TAALEEM, RAHA INTERNATIONAL SCHOOL
Abu Dhabi, UAE
09.2020 - 02.2022
- Supported campus operations and coordinated liaison with regulators on evolving requirements.
- Acted as liaison between campus head and education regulator for official communications.
- Coordinated COVID-19 public relations, relaying changing policies across stakeholder groups.
- Managed regulatory follow-through, reporting required case information to executives.
- Handled sensitive case information with discretion, accuracy, and professional conduct.
- Responded to public relations enquiries and managed daily stakeholder interactions.
- Coordinated front-office and customer-service processes for smooth campus operations.
- Managed stationery inventory and kept accurate stock-control records.
Guest Experience Officer / Marketing Communications Coordinator
ABU DHABI NATIONAL EXHIBITIONS COMPANY / ANDAZ CAPITAL GATE, HYATT HOTELS CORPORATION
Abu Dhabi
07.2017 - 07.2020
- Served as a Brand Ambassador for VIP clientele and high-profile stakeholders, ensuring personalised service and consistent delivery against five-star brand standards.
- Delivered high-touch VIP and stakeholder experience within a five-star luxury environment while supporting marketing communications, CRM and cross-functional coordination.
- Coordinated with Front Office and Sales teams to leverage client intelligence for personalised guest experiences.
- Analysed customer satisfaction and loyalty data to enhance CRM strategies, service improvement, and stakeholder retention.
- Researched and maintained local and international client profile data, strengthening personalisation and service continuity.
- Supported Marketing Managers in coordinating inbound and outbound campaigns, communications and brand initiatives.
- Facilitated cross-functional information flow between guest experience, commercial, and operational teams to improve service delivery.
- Recognised through performance awards and external media coverage for exceptional communication, stakeholder experience and brand representation.
- Chosen as a presenter and performer for the Middle East launch of the Andaz brand, composing and delivering an original brand theme song.
Education
DELF / DALF French Language Diploma -
Alliance Française Île-de-France
Paris, France 1 2012 - 1 2016
Cambridge Advanced Level & IGCSE Qualifications - undefined
[PRIVATE COLLEGE / HIGH SCHOOL NAME]
1 2006 - 1 2012
Skills
- Microsoft 365
- Google Workspace
- Microsoft Teams
- Slack
- Zoom
- Google Meet
- Airtable
- CRM & Database Systems
- Project & Task Tracking Tools
- Workflow & Action Trackers
- Canva
- Adobe Express
Opera, iSams
CORE EXPERTISE
Executive Operations & Business Coordination | Senior Leadership & Multi-Executive Support | Multi-Stakeholder Management | Strategic Project Coordination | Complex Diary & Priority Management | Cross-Functional Coordination | Action Tracking & Follow-Through | Proactive Problem-Solving & Decision Support | Information Synthesis & Executive Briefing | Ambiguity Management & Rapid Context-Switching | Process & Workflow Improvement | Risk, Bottleneck & Dependency Identification | Executive Communications & Correspondence | Meeting Governance & Documentation | International Travel & Logistics | Confidential Information Management | CRM & Stakeholder Engagement
LANGUAGES
English — Native / Bilingual Proficiency
Spanish — Native / Bilingual Proficiency
French — Native / Bilingual Proficiency
Italian — Limited Working Proficiency
Arabic — Limited Working Proficiency
References
References available upon request.
SELECTED RECOGNITION & LEADERSHIP APPOINTMENTS
ADEK Communications & Public Relations Focal Person | 2021–2022 Appointed institutional focal point for official communications and evolving regulatory protocols during the COVID-19 period., Top 10 Overall Employee of the Year | 2019 Recognised for consistently exceptional client feedback and appraisal from head-office executives., Employee of the Month / Andaz Star | 2019 Recognised for outstanding performance and consistently exceptional stakeholder feedback., Abu Dhabi World Magazine Feature | 2018 Featured as a Hyatt Brand Ambassador in Issue 22., Andaz Abu Dhabi Brand Launch — Presenter & Performer | 2018 Selected to compose and perform an original brand theme song supporting the Middle East launch of the brand.
Timeline
Executive Assistant to Lead Curators
DIRIYAH BIENNALE FOUNDATION / MINISTRY OF CULTURE KSA
01.2026 - 07.2026
Freelance Executive & Project Support
Independent Projects
01.2025 - 01.2026
Executive Assistant to UAE Managing Directors
EDELMAN
03.2024 - 08.2024
Executive Assistant to Principals
AMERICAN COMMUNITY SCHOOL
04.2023 - 10.2023
Executive Assistant to Managing Director
ROYAL GROUP - KINTSUGI LLC
05.2022 - 10.2022
Administrative Assistant & ADEK Liaison
TAALEEM, RAHA INTERNATIONAL SCHOOL
09.2020 - 02.2022
Guest Experience Officer / Marketing Communications Coordinator
ABU DHABI NATIONAL EXHIBITIONS COMPANY / ANDAZ CAPITAL GATE, HYATT HOTELS CORPORATION
07.2017 - 07.2020
Cambridge Advanced Level & IGCSE Qualifications - undefined
[PRIVATE COLLEGE / HIGH SCHOOL NAME]
1 2006 - 1 2012
DELF / DALF French Language Diploma -
Alliance Française Île-de-France
1 2012 - 1 2016