Janiva Loraine Pitargue
Ras al Khaimah
Summary
Accomplished and detail-oriented HR and Administration Professional with more than 9 years of progressive experience in delivering comprehensive human resources support, office management, and employee engagement initiatives. Demonstrated expertise in onboarding and offboarding processes, payroll coordination, visa processing, and HR systems management within diverse organizational environments. Adept at driving operational efficiency by streamlining administrative workflows, negotiating with vendors, and ensuring compliance with UAE labor and visa regulations. Recognized for fostering positive employee relations, maintaining confidentiality, and supporting leadership with strategic HR and administrative functions. Strong interpersonal and organizational skills with a proven ability to balance multiple priorities, manage time-sensitive projects, and contribute to business success.
Overview
9
9
years of professional experience
Work History
HR and Office Executive
Elseco Limited
09.2024 - 09.2025
- Manage employee visa processing via DIFC portal, ensuring compliance and timely renewals across two offices.
- Oversee onboarding and offboarding processes, ensuring smooth transitions with complete documentation, equipment distribution, and exit formalities.
- Administer employee benefits, including payroll coordination, leave management, and medical insurance.
- Support recruitment activities such as job postings, candidate coordination, and preparation of employment contracts.
- Maintain up-to-date employee files and HR records in compliance with DIFC data protection standards.
- Conducted performance reviews and provided feedback to managers on employee performance.
- Managed employee recognition programs, celebrating individual and team accomplishments to encourage continued excellence in performance..
- Foster employee engagement through company events, team-building activities, and wellness initiatives.
- Manage vendor relations, sourcing suppliers, negotiating contracts, and tracking invoices for timely payments.
- Oversee day-to-day office operations including access control, repairs, maintenance, and health & safety compliance.
- Coordinate corporate travel arrangements and ensure adherence to company budgets and policies.
- Coordinate executive calendar management, scheduling meetings, and ensuring efficient time utilization.
- Reduced operational costs, identifying opportunities for cost-saving measures in office supplies and equipment.
- Handled sensitive information with discretion, maintaining confidentiality of company documents and personnel records.
- Optimized office space utilization, leading to more efficient and productive work environment.
Senior Administrative Specialist
Seara International (JBS Group)
04.2019 - 07.2024
- Directed end-to-end administrative operations, ensuring compliance with UAE labor laws, HR policies, and organizational procedures while streamlining workflows for efficiency.
- Oversaw HRMS and employee database management (Bayzat, HRMS, DIFC Portal), maintaining accurate employee records, leave balances, and payroll inputs to support timely salary processing.
- Managed onboarding and offboarding processes, including preparation of employment contracts, visa applications, equipment allocation, and exit clearances, ensuring smooth employee transitions.
- Coordinated with the PRO and government portals to process visas, work permits, and Emirates IDs, ensuring timely renewals and cancellations.
- Administered medical insurance enrollment, renewals, and reimbursements, serving as the primary liaison with insurance providers and ensuring compliance with company policy.
- Supervised drivers, reception, cleaners, delegating tasks, monitoring performance, and ensuring efficient support services.
- Oversaw vendor management including sourcing, evaluation, contract negotiations, and timely invoice processing, ensuring cost-effective and high-quality service delivery.
- Facilitated payroll coordination, resolving timekeeping discrepancies, ensuring accurate monthly submissions, and supporting HR and Finance departments with reporting.
- Monitored office facility management, including maintenance, safety compliance, and allocation of resources for staff accommodation and transportation.
- Supported executive leadership with calendar management, meeting coordination, and business travel arrangements, ensuring efficient time utilization and cost-effective solutions.
- Organized corporate events, training sessions, and team-building activities, enhancing employee engagement, collaboration, and company culture.
- Developed and maintained administrative reports and dashboards, analyzing data to identify trends, optimize resource allocation, and support management decision-making.
- Handled confidential correspondence and documentation with a high level of discretion, ensuring compliance with data protection and information security standards.
Administrative Assistant Cum PA
NALF International Law Firm
04.2017 - 04.2019
- Drafted, reviewed, and managed client contracts and terms of engagement, ensuring legal compliance and regulatory adherence.
- Coordinated executive calendars, scheduled meetings, and organized domestic and international travel for senior management.
- Processed invoicing, receipts, reimbursements, and financial transactions, maintaining accurate financial records.
- Built and maintained client and stakeholder relationships, handling confidential information with discretion.
- Provided administrative support including office operations management, supplies procurement, event coordination, and client database administration.
- Managed internal and external communications, acting as primary point of contact for calls, emails, and requests.
- Supported HR and recruitment processes, including onboarding, documentation, and employee record maintenance.
Front Office Assistant
Milano Beach Club Resort
08.2016 - 04.2017
- Answered and managed incoming and outgoing calls while recording accurate messages for distribution to office staff.
- Managed check-in/check-out processes, guest reservations, and customer service inquiries.
- Ensured compliance with guest service standards and security protocols.
- Maintained accurate billing, customer records, and visitor registrations.
Education
Bachelor of Science - Hotel Management
Pamantasan Ng Lungod Ng San Pablo
Laguna, Philippines03-2012
Skills
- HR Policies & Documentation
- Onboarding & Offboarding
- Payroll & Leave Management
- Recruitment & Talent Acquisition
- Visa & Medical Insurance Administration
- Employee Relations & Conflict Resolution
- HR Systems Bayzat, HRMS, DIFC Portal, RAKEZ Portal
- Office & Facility Management
- Vendor Sourcing & Contract Management
- Health & Safety Compliance
- Travel & Accommodation Coordination
- Employee Engagement & Wellness Programs
- Executive Calendar & Meeting Coordination
Additional Information
Holding UAE Driving License
Timeline
HR and Office Executive
Elseco Limited
09.2024 - 09.2025
Senior Administrative Specialist
Seara International (JBS Group)
04.2019 - 07.2024
Administrative Assistant Cum PA
NALF International Law Firm
04.2017 - 04.2019
Front Office Assistant
Milano Beach Club Resort
08.2016 - 04.2017
Bachelor of Science - Hotel Management
Pamantasan Ng Lungod Ng San Pablo
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