JASMIN ADLAWAN

Personal Assistant to CEO: July 2025 – Present

· Delivered high-level administrative and executive support to CEO, facilitating strategic decision-making.

· Manage the CEO's calendar, schedules, appointments, and daily priorities

· Coordinate meetings, prepare agendas, and follow up on action items.

· Handle confidential correspondence and sensitive information with discretion.

· Facilitate communication and coordination across departments and external stakeholders.

· Oversee both corporate and personal matters to ensure smooth day-to-day operations.

· Prioritize tasks and manage competing deadlines effectively.

· Manage petty cash and maintain accurate expense records.

· Arrange business travel, accommodations, transportation, and visa applications.

Conducted a variety of executive and administrative tasks to support daily operations.

Personal Assistant to Partner & Sales Admin: March 2023 – June 2025

· Provide executive assistance to the company's Co-Owner, managing calendars, schedules, and appointments.

· Coordinate travel arrangements and process visa applications, including UK and Asian visas.

· Oversee the management of personal and investors' property portfolios.

· Draft tenancy contracts and coordinate lease renewals.

· Manage property inventories, maintenance requests, repairs, and contractor coordination.

· Provide administrative support to investors regarding their property portfolios and documentation.

· Liaise with tenants, developers, agencies, and service providers on property-related matters.

· Manage petty cash and maintain accurate financial records.

· Coordinate client bookings and registrations for new property launches.

· Assist in organizing developer events, award ceremonies, and other corporate functions.

· Executed personal and corporate administrative tasks, enhancing overall operational efficiency.

Completed a range of administrative and operational tasks to maintain workflow continuity.

· Qualify and route incoming website, chat, and call leads to the appropriate sales team for timely follow-up.

· Coordinate with Operations and Marketing teams to assess lead quality and monitor conversion outcomes.

· Prepare and maintain weekly lead reports to support quality reviews and ensure prompt follow-up actions.

Sales Coordinator: March 2020-January 2022

· Managed sales orders and purchase requests for lighting and automation departments in SAP, ensuring seamless back-to-back orders and supplier coordination.

· Supported sales team by efficiently processing orders and coordinating timely deliveries to ensure customer deadlines were met.

· Monitor stock allocation to projects to prevent delays and control costs. Liaise between sales, purchasing, accounts, and management for credit approvals and vendor registration.

· Generate tax invoices, delivery notes, credit notes, and SOA reports.

Personal Assistant to GM & Receptionist: October 2018-February 2020

· Manage front office operations and executive support to the GM, including calendar, meetings, travel, and visas.

· Assisted HR with recruitment and onboarding processes, maintained employee records, and supported sales with SAP tasks and report generation.

· Acted as primary contact for client meetings, overseeing artwork, shop drawings, and cost estimation to facilitate clear communication and project alignment.

· Prepared quotations and coordinated with production team to schedule and track projects, ensuring on-time execution and client satisfaction.

· Delivered client services for banking clients, managing ATM installations, deliveries, removals, and signage installation to ensure seamless operations.

· Delivered secretarial and administrative support to Vice Chairman by organising, filing, and monitoring personal and family records to ensure efficient management.

· Scheduled appointments for executives to optimise their time management. and meetings, book flights, and screen incoming calls. Maintain and update inventory for Barracuda Fishing Equipment.

· Coordinated household operations, overseeing staff attendance, passport renewals, and villa-related matters to maintain smooth functioning.

· Assisted with pre-employment requirements for new staff, arranged vehicle services, and managed license renewals to streamline onboarding processes.

· Managed incoming client calls at the reception to ensure effective communication. and maintained daily employee attendance, records, and leave monitoring.

· Coordinated visa processing and flight arrangements for employees, scheduled interviews, issued circulars, and assisted the General Manager with secretarial tasks, improving operational efficiency.

· Followed up on client quotations, ensuring timely updates to enhance client communication.

· Prepared local purchase orders, invoices, and delivery notes while sending quotations and orders to clients and suppliers, streamlining procurement processes.