JENNEFER ARICAN
Dubai
Summary
Experienced Administrative Supervisor with a strong background in corporate administration, regulatory coordination, logistics support, and front-office operations in the UAE. Proven expertise in handling Dubai Municipality (Montaji) product registration, international shipments, customs coordination, executive travel arrangements, and corporate communication. Highly organized, detail-oriented, and capable of managing calls, emails, meetings, and daily office operations with professionalism and efficiency. Adept at supporting management, ensuring compliance, and maintaining excellent relationships with clients, suppliers, and government authorities. Committed to delivering smooth administrative operations in fast-paced corporate environments. Holds a Diploma in Human Resource & Management with knowledge of UAE Federal Labour Law, HR policies, employee relations, and compliance procedures.
Overview
13
13
years of professional experience
Work History
Administrative Supervisor
YBME Perfumes and Cosmetics Trading LLC
02.2025 - Current
- Oversee daily administrative operations of a trading company specializing in organic perfumes and cosmetics.
- Handle product registration through Dubai Municipality (Montaji-Portal), ensuring compliance with UAE cosmetic regulations.
- Prepare and submit regulatory documentation for product approvals and renewals.
- Coordinate with suppliers for technical files, ingredient lists, and supporting compliance documents.
- Supervise office operations and ensure smooth coordination between sales, logistics, and management.
- Monitor inventory levels and support stock control processes.
- Assist management in budgeting, invoicing, and financial documentation.
- Maintain professional communication with authorities, clients, and business partners.
- Coordinate company events, meetings, and promotional activities.
- Organize local and international shipments, schedule consignments and pickups through Zajel Portal.
- Coordinate and monitor international shipments, ensuring timely dispatch and delivery.
- Communicate with Dubai Customs regarding international shipments, clearance procedures, and required documentation.
- Arrange hotel bookings, flight reservations, and meeting schedules for management and business partners.
- Coordinate meeting rooms, prepare documents, and ensure smooth executive appointments.
- Handle incoming and outgoing calls and emails, ensuring prompt and professional communication.
Office Manager / HR & Administration
CEG Investments LLC
01.2018 - 01.2025
- Managed overall office operations, policies, and administrative systems.
- Supervised staff recruitment, onboarding, training, and performance monitoring.
- Handled budgeting, invoicing, and financial reporting.
- Coordinated internal departments and managed office projects.
- Liaised with vendors and service providers.
- Oversaw maintenance of office facilities and equipment.
Receptionist / Salon In-Charge
Budur Beauty Salon
01.2015 - 01.2018
- Managed daily salon operations and staff schedules.
- Ensured customer satisfaction and handled client concerns professionally.
- Maintained inventory of products and ensured compliance with health and safety standards.
- Handled reception duties including appointments, calls, and administrative support.
Sales Representative
Azza FZE
01.2013 - 01.2015
- Identified and contacted potential customers.
- Presented products and negotiated sales agreements.
- Maintained customer relationships and conducted follow-ups.
- Reported sales activities and tracked performance targets.
Education
Diploma - Logistics & Supply Chain Management
Trilogix Training Institute
Dubai12.2024
Diploma - Human Resource & Management
Filipino Institute
Dubai07.2022
Information Technology (Major in Computer Secretarial)
Maragusan Technological College
01.2004
Skills
Office & Administrative Management
Dubai Municipality – Montaji Product Registration
Regulatory Compliance (Cosmetics & Perfumes)
HR & Personnel Administration
Vendor & Supplier Coordination
Inventory & Stock Monitoring
Financial Documentation & Reporting
Customer Service Excellence
Microsoft Office (Excel, Word, PowerPoint, Outlook)
Team Supervision & Coordination
LANGUAGE
English
Tagalog
Section name
https://www.linkedin.com/in/jennefer-arican-11792622b/
Timeline
Administrative Supervisor
YBME Perfumes and Cosmetics Trading LLC
02.2025 - Current
Office Manager / HR & Administration
CEG Investments LLC
01.2018 - 01.2025
Receptionist / Salon In-Charge
Budur Beauty Salon
01.2015 - 01.2018
Sales Representative
Azza FZE
01.2013 - 01.2015
Diploma - Logistics & Supply Chain Management
Trilogix Training Institute
Diploma - Human Resource & Management
Filipino Institute
Information Technology (Major in Computer Secretarial)
Maragusan Technological College