Jennifer Groch
Hamburg
Summary
Experienced in organizing and managing a wide range of events from start to finish, utilizing strategic planning and effective communication for flawless execution. Proven ability to foster strong vendor relationships and maintain budget control. Background in event management with highly developed skills in event planning, vendor coordination, and budget management. Thrives on collaborating with teams and achieving results, adaptable to changing needs. Known for reliability and resourcefulness, brings creativity and organization to every project. Strong organizational and problem-solving skills, eager to learn and grow in event management. Solid understanding of coordination and planning principles, coupled with effective logistics and vendor relationship management. Ready to utilize and further develop these skills in an Event Manager role.
Overview
12
12
years of professional experience
Work History
Event Manager
Eventteam VeranstaltungsserviceUnd-Management Gmbh
01.2019 - Current
- Managed budgets and negotiated contracts with vendors, ensuring cost-effective event execution.
- Streamlined event planning processes by implementing efficient project management strategies.
- Implemented innovative event themes and designs to create memorable experiences for attendees.
- Managed administrative logistics of events planning, event booking, and event promotions.
- Established relationships with key stakeholders, fostering long-term partnerships for future collaborations.
- Increased client satisfaction by consistently delivering well-executed events within budget constraints.
- Recruited trained, and managed teams of volunteers to assist with event operations and logistics.
- Coordinated large-scale conferences for industry professionals, resulting in increased networking opportunities.
- Utilized social media platforms to engage potential attendees and promote upcoming events effectively.
- Delivered prompt payment for event vendors, venues, staff and transportation providers.
- Coordinated florists, photographers, and musicians for events.
- Supported senior leadership by developing status reports on activities related to planning, scheduling, cancellation, inquiries, resourcing, risk mitigation, and proposal development for various events.
- Oversaw event registration process by collecting and tracking attendee information.
- Ensured smooth transitions between program elements at live events through effective stage management techniques.
In Land Transportation Supervisor
Lenjheh Marine Services (L.L.C)
01.2017 - 11.2018
- Coordinated logistics for seamless delivery operations.
- Managed driver schedules to ensure timely deliveries.
- Developed training programs for new drivers to improve performance.
- Reduced costs by implementing fuel-saving strategies.
- Implemented software solutions for tracking shipments and enhancing transparency.
- Improved communication with drivers, ensuring clear instructions and expectations.
- Established performance benchmarks, motivating team to exceed targets.
- Conducted regular safety audits to maintain compliance with regulations.
- Coordinated schedules and routes for drivers to ensure timely deliveries and customer satisfaction.
- Maintained and verified time, transportation, financial, inventory and personnel records.
- Closely monitored operations and performed regular safety audits for adherence to administrative policies and compliance regulations.
Event Coordinator
MK EVENT & HANDEL GmbH
08.2015 - 10.2016
- Coordinated schedules and timelines for events.
- Adapted quickly when faced with unexpected challenges or changes in plans, maintaining composure while finding effective solutions.
- Managed event logistics and operations.
- Developed creative marketing materials that generated interest and boosted event attendance.
- Facilitated smooth transitions between event segments by creating detailed schedules and providing clear communication to staff and participants.
- Brainstormed and implemented creative event concepts and themes.
- Maintained accurate records of all event expenditures, ensuring budget compliance across multiple projects.
- Fostered positive work environment, mentoring junior coordinators and facilitating their professional growth.
- Coordinated with security services to ensure safety of attendees, addressing potential risks and compliance issues.
Event Assistant
Moon Events Hamburg
03.2014 - 06.2015
- Managed event set-up and tear-down, ensuring timely completion of tasks for seamless transitions.
- Participated in pre-event planning meetings, providing input on event themes and strategies for success.
- Assisted in organizing successful events by collaborating with vendors and suppliers.
- Developed integrated event strategies and conducted on-site events management and follow-up after events.
- Directed team to set up and keep banquet space clean and presentable for guests.
- Greeted and directed guests at private events and explained seating arrangements to keep tables organized.
- Ensured smooth operations during events by managing schedules and delegating tasks to volunteers or support staff effectively.
Event Management Intern
Nord Event
01.2013 - 01.2014
- Organized brainstorming sessions between cross-functional teams to develop strategy and creative ideas for future events.
- Researched assigned events and identified possible partnerships aligned with event concepts.
- Developed customized proposals for potential clients, showcasing unique event management solutions tailored to their needs.
- Collaborated with speakers or entertainers on agenda development, ensuring engaging content that aligned with client goals.
- Maintained accurate records of all events, including financial documentation, attendance reports, and vendor information.
Education
BBA - Business Administration
HSBA Hamburg School of Business Administration
Hamburg, Germany10-2012
Skills
- Guest relations
- Team leadership and supervision
- Administrative recordkeeping
- Client meetings
- Deadline management
- Guest management
- Event marketing
- Transportation and logistics planning
- Budget management
- Vendor coordination
Languages
English
Bilingual or Proficient (C2)
Spanish
Advanced (C1)
German
Bilingual or Proficient (C2)
Arabic
Beginner (A1)
Volunteer Experience
Governmental election helper approximately 20 years
Animal shelter and social care
Timeline
Event Manager
Eventteam VeranstaltungsserviceUnd-Management Gmbh
01.2019 - Current
In Land Transportation Supervisor
Lenjheh Marine Services (L.L.C)
01.2017 - 11.2018
Event Coordinator
MK EVENT & HANDEL GmbH
08.2015 - 10.2016
Event Assistant
Moon Events Hamburg
03.2014 - 06.2015
Event Management Intern
Nord Event
01.2013 - 01.2014
BBA - Business Administration
HSBA Hamburg School of Business Administration
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