JENNY KANDAMKULATHY
SHARJAH,UAE
Summary
Organised and dependable Administration Manager with over 20 years of experience. Successful at managing multiple priorities with positive attitude. Willing to take on greater responsibilities to meet team goals. Seeks opportunities to improve processes, procedures and practices. Excels with minimal supervision and decisively approaches problems.
Overview
27
27
years of professional experience
5
5
years of post-secondary education
1
1
Certification
Work History
ADMINISTRATION MANAGER
DHOFAR GLOBAL TR CO LLC
SHARJAH, UAE
04.2013 - Current
- Budgeting and Procurement: Formulating & managing the annual administrative department budget and procuring office equipment and other resources.
- Refurbishment & Renovations: Planning, executing office refurbishments and finalizing office spaces for own and leased options.
- Compliance and Audits: Compliance with ISO 9001:2015 regulations ensuring certifications standards are implemented throughout the organization for fulfilment of surveillance and recertification audits.
- Policy Development and Implementation: Creating and implementing policies for smooth office operations. Also instrumental in reviewing policies of other functions in line with ISO 9001:2015 standards.
- HR and Onboarding: Onboarding formalities for new hires, including arranging their workspace and administrative needs.
- Vendor Management: Evaluating and selecting vendors for office equipment, utilities, and other services.
- Fleet Management: Leasing, contracts for vehicle hire and own vehicles including accident reporting and insurance claims.
- Employee Insurances: Staff insurance renewal, claims management and servicing the medical policy for entire group.
- IT and Communication: Liaise with IT personnel and Telecom providers to ensure the smooth functioning of all office systems and communication equipment.
- Government Liaison: Coordinate with government authorities for land acquisition and contractors for construction projects.
- Licensing & company formations: Responsible for company formations, dissolution and renewals of company trade licenses and other regulations with licensing authorities.
- Travel and Accommodation: Travel arrangements, hotel bookings, and visa applications for employees across group.
- Real Estate: Managing new and existing leases for office space, warehouses, and staff accommodation.
- Project Management: EXPO 2020, Product feasibility studies
- Event Management: Responsible for organizing office events and exhibitions as needed.
- General Office Support
- Front Office Management: You would oversee the work of the front office staff and ensure that the reception area is properly managed.
ADMINISTRATION MANAGER
DATAMATICS GLOBAL SERVICES LTD
MUMBAI, INDIA
10.2000 - 03.2013
- Accounting: Track expenses, verify bills, and generate cost reports, ensuring timely payments and budget compliance.
- MIS Reporting: Compilation of MIS reports, analyze budgets, and data management across group.
- Policy & procedures: Formulate rules and procedures for vendors, purchases, and bill processing, streamlining operations.
- Procurement : Maintenance of office equipment for smooth operations.
- Onboarding: Space management for new recruits, and inductions,
- Support to Head of Administration : Prepare memo's, letters, organize meetings, and manage events
OFFICE ASSISTANT
FOCUS TECHNOLOGIES LTD
MUMBAI, INDIA
04.1997 - 10.2000
- Supply Chain : Managing stock registers, handle excise paperwork, and liaise with shipping agencies and the excise department, ensuring smooth import processes.
- Accounting : Handling routine accounting transactions, maintain ledgers, track payments, and reconcile bank statements.
Education
Master of Business Administration - HUMAN RESOURCE MANAGEMENT
JAIPUR NATIONAL UNIVERSITY
INDIA 06.2020 - 06.2022
Bachelor of Commerce - BUSINESS MANAGEMENT
TOLANI COLLEGE OF COMMERCE
INDIA 06.1997 - 04.2000
Skills
- Administrative project management
- Process improvement techniques
- Office management
- Vendor Management
- Customer Service
- Scheduling and calendar management
- File and data retrieval systems
- Policy and procedure modification
- Ability to prioritize
- Event coordination
Languages
English
Fluent
Hindi
Fluent
Marathi
Advanced
Accomplishments
Recognitions - Datamatics Global
- Merit Awards for meritorious services in 2006, 2007.
- Leadership in Execution Award for a Team Project on “ Real Estate Execution” in 2010.
- Felicitated with “Excellence in Execution” Award for a Team Project in 2012.
- Received Appreciation letters and certificates for working on different Quick Hit projects like “Reduction on Electricity Consumption”, successfully completion of “Facility Audit” across All India locations.
- Long Service awards.
Recognitions - Dhofar Global
- Letters of appreciation for timely execution & completion of multiple projects.
- Appreciation Certificate for Project Management – EXPO 2020
- Appreciation certificate for completing Warehouse construction project in 2020
Certification
- Executive Secretarial Course - Clares Secretarial School, India
- Advanced Leadership Development Program from Centre of Leadership Excellence, UAE - June’ 2015
- Business Acumen Training - UV Consultants - April’ 2018
- ISO 9001:2015 Awareness and Internal Audit Training - Global Institute of Quality Management - February’ 2020.
Timeline
Master of Business Administration - HUMAN RESOURCE MANAGEMENT
JAIPUR NATIONAL UNIVERSITY
06.2020 - 06.2022
ADMINISTRATION MANAGER
DHOFAR GLOBAL TR CO LLC
04.2013 - Current
ADMINISTRATION MANAGER
DATAMATICS GLOBAL SERVICES LTD
10.2000 - 03.2013
Bachelor of Commerce - BUSINESS MANAGEMENT
TOLANI COLLEGE OF COMMERCE
06.1997 - 04.2000
OFFICE ASSISTANT
FOCUS TECHNOLOGIES LTD
04.1997 - 10.2000
- Executive Secretarial Course - Clares Secretarial School, India
- Advanced Leadership Development Program from Centre of Leadership Excellence, UAE - June’ 2015
- Business Acumen Training - UV Consultants - April’ 2018
- ISO 9001:2015 Awareness and Internal Audit Training - Global Institute of Quality Management - February’ 2020.
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