Summary
Overview
Work History
Education
Skills
Certification
Languages
Personal Information
Timeline
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Jenny Fe Tanodra

Jenny Fe Tanodra

Dubai

Summary

I am a highly accomplished and results-oriented Executive Assistant with 18+ years of experience. Proficient in supporting C-level Executives and senior management. Adept at managing complex calendars, coordinating extensive travel itineraries, and facilitating seamless communication across all levels of an organization. Demonstrated success in optimizing office operations, streamlining administrative processes, and ensuring the highest level of confidentiality and discretion. Proven ability to anticipate executive needs, prioritize tasks, and deliver exceptional results in fast-paced and dynamic environments. Exceptional interpersonal and communication skills contribute to effective collaboration with diverse teams. Seeking to bring my expertise in executive support to contribute to the success of the company.

Overview

27
27
years of professional experience
1
1
Certification

Work History

Executive Assistant

Emirates Legal FZE
09.2023 - Current
  • Managing extensive calendars of the CEO and MD and maintaining appointment schedules
  • Answers and manage incoming calls and emails professionally
  • Develop and maintain successful relationships with internal and external stakeholders
  • Coordinate project tasks and deadlines of Associates
  • Develop and maintain comprehensive databases and records
  • Collaborating with HR on screening CVs and its hiring process
  • Upholding office policies, overseeing inventory, equipment and financial matters, and providing comprehensive support for seamless office operations
  • Schedule and coordinate executive-level meetings, travel arrangements, and VIP events.

Office Administrator

Shalina Healthcare (Contract)
09.2021 - 04.2023
  • Providing administrative support to multiple departments, including timely submission of payroll timesheets to Accounts and HR departments
  • Effective collaboration with HR in planning, budgeting, and logistic mobilization of various events for employee welfare
  • Proven success in coordinating meetings, events, scheduling appointments, and managing calendars for C-suites
  • Proficiently managed incoming calls, maintained contact database and supervised front office operations, ensuring seamless coordination across departments.

Personal Assistant to MD

District Cooling Co LLC
02.2011 - 08.2021
  • Monitored and maintained the Managing Director's calendars, ensuring accuracy and attention to detail
  • Took charge of clients' documents for business-related travels, including but not limited to business visa application, air ticket arrangement, hotel booking and car rental
  • Managed a high volume of administrative tasks for a busy executive team, including scheduling meetings, handling correspondence, and preparing reports
  • Compiled confidential company documents and reports
  • First point of contact with VIP visitors and clients, managing meetings, conference calls and international events
  • Private personal assistance to family as and when necessary.

Accounts Secretary to the Director of Finance

Media Rotana Hotel
08.2008 - 01.2011
  • Key person in processing the departmental employee documents for vacation, sick leave, reimbursement, liquidation, schedule a training necessary for employee's current role
  • Drafting staff request for NOC letter, Certificates and other related
  • Collaborate with HR to uphold company policies and provide comprehensive support where necessary for the department concerning employee on-boarding and off-boarding
  • Planned and organized team outings, annual events and extra-curricular activities.

F&B Supervisor

Radisson SAS Hotel Media City
11.2005 - 05.2008

Swing Manager

McDonald's
01.1998 - 08.2005

Education

Bachelor of Science in Business Administration -

Philippine Christian University
01.2000

Skills

  • Administrative Support
  • Calendar Management
  • Cross-functional Collaboration
  • Administrative Payroll
  • Results-oriented
  • Time Management

Certification

  • Certificate in Secretarial and Office Administration
  • Train the Trainer
  • Yes, I Can Attitude! Excellence Deliver
  • Proficient in Oasys HR & Payroll System
  • Proficient in FBM System

Languages

English
Filipino

Personal Information

  • Title: Executive Assistant / PA / Office Administrator
  • Driving License: UAE Driving License

Timeline

Executive Assistant

Emirates Legal FZE
09.2023 - Current

Office Administrator

Shalina Healthcare (Contract)
09.2021 - 04.2023

Personal Assistant to MD

District Cooling Co LLC
02.2011 - 08.2021

Accounts Secretary to the Director of Finance

Media Rotana Hotel
08.2008 - 01.2011

F&B Supervisor

Radisson SAS Hotel Media City
11.2005 - 05.2008

Swing Manager

McDonald's
01.1998 - 08.2005

Bachelor of Science in Business Administration -

Philippine Christian University

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Jenny Fe Tanodra