Jeremy Taguinod
Office Manager and Executive Assistant to the CEO
Al Satwa, Dubai UAE
Summary
Experienced in office management and administration, I thrive in a multifaceted role within the organization, handling a wide range of responsibilities across various departments. My role encompasses managing administrative functions, attending to reception duties, assisting with HR processes, and providing executive-level support to team members. I am dedicated to ensuring the smooth operation of these vital areas, supporting employees, and contributing to the overall efficiency of our organization. Additionally, I play a crucial role in facilitating business continuity compliance and act as a legal administrative assistant. This entails managing the platform for business setup, ensuring compliance with legal requirements, and providing valuable support to our legal department. Collaborating closely with the legal team, I ensure the seamless establishment and operation of our business entities, ultimately contributing to the company's growth and success. As an ethical and reliable support specialist and leader, I bring advanced organizational, technical, and business acumen to optimize productivity, efficiency, and service quality across various environments. Working effectively with cross-functional teams, I am committed to ensuring operational and service excellence.
Overview
11
11
years of professional experience
4
4
years of post-secondary education
2
2
Languages
Work History
Office Manager and Executive Assistant to the CEO
Andersen UAE
01.2023 - Current
- Manage office supplies inventory and procurement processes, ensuring adequate stock levels and cost-effectiveness.
- Oversee administrative staff and delegate tasks as necessary to ensure smooth office operations.
- Managed vendor relationships, negotiating contracts for cost savings while maintaining high-quality services.
- Served as a liaison between upper management and staff members, facilitating open channels of communication to address concerns or issues promptly.
- Assisted in the recruitment process, conducting interviews and onboarding new employees to promote a seamless integration into the team dynamic.
- Supported department heads in accomplishing their goals through diligent administrative assistance such as report generation and data entry.
- Reduced costs with meticulous budget monitoring and expense tracking for essential supplies and equipment.
- Maintain office facilities and equipment, including coordinating repairs and maintenance as needed.
- Serve as a point of contact for internal and external stakeholders, providing professional and timely assistance as required.
- Handle incoming communications, including emails and phone calls, and respond promptly to inquiries.
- Assist with special projects and initiatives as assigned by the executive team, providing research and administrative support as needed.
- Assist attorneys with drafting and formatting legal documents related to business setup, including contracts, agreements, and incorporation documents.
- Maintain and organize legal files, documents, and correspondence relevant to the establishment and operation of the business.
- Coordinate meetings, appointments, and deadlines for legal matters, ensuring timely completion of tasks and adherence to regulatory requirements.
- Prepare and distribute correspondence, memos, and other legal documents related to business setup and ongoing operations.
- Conduct legal research on topics relevant to business setup, corporate governance, and regulatory compliance, providing summaries and recommendations as needed.
- Handled sensitive information with discretion, maintaining confidentiality of company documents and personnel records.
- Coordinated office events and meetings, ensuring timely execution and optimal scheduling for all participants.
- Managed executive calendars, scheduling meetings and appointments and coordinating travel arrangements to optimize time.
- Streamlined executive communication by managing emails, phone calls, and scheduling appointments.
- Served as a liaison between departments to facilitate effective communication throughout the company.
- Coordinated events for staff members, promoting team-building activities and boosting morale within the workplace.
- Updated reports, managed accounts, and generated reports for company database.
- Supervised staff and delegated tasks to maintain positive, productive administrative operations.
- Handled human resources functions including talent acquisition, employee relations, performance evaluations, and professional development opportunities for staff members.
- Prepared offer letters following established protocols while maintaining accuracy and confidentiality.
Senior Immigration Consultant
Stratix Immigration Services
02.2019 - 12.2022
- Liaised with coworkers and immigration candidates to answer questions, resolve issues and explain immigration policy.
- Consulted with foreign nationals on non-immigrant and immigrant visas and resolved routine and non-routine questions.
- Collaborated with individuals and families to evaluate applications and determine eligibility for resettlement transitions.
- Created and managed processes and procedures to coordinate documentation for visa processing on immigrant and non-immigrant applications.
- Worked with public and private agencies to refer and educate immigrants on laws, community resources and options for various needs.
- Researched and wrote contracts, agreements and proposals.
Sales Promoter
Promocell Advertising And Marketing
02.2018 - 02.2019
- Identified interest in customers by explaining products and services and initiating conversations.
- Recommended specific product options to meet customer needs.
- Communicated clearly and displayed positive energy and professional outward appearance to foster welcoming environment.
- Maintained inventory by organizing and cleaning stockroom.
Executive Secretary
Aspire World Investment LLC
10.2017 - 12.2017
- Handled confidential information in professional manner.
- Answered high volume of phone calls and email inquiries.
- Responded to emails and other correspondence to facilitate communication and enhance business processes.
- Handled scheduling for executive's calendar and prepared meeting agenda and materials.
Sales Executive
Smart Telecommunication Company Incorporated
07.2014 - 08.2017
- Achieved sales goals and service targets by cultivating and securing new customer relationships.
- Negotiated and closed profitable sales contracts with new and existing customers to increase loyalty and retention.
- Developed and presented valuable sales presentations to potential customers to highlight features and benefits of products.
- Researched sales opportunities and possible leads to exceed sales goals and increase profits.
Education
Bachelor of Arts - Information Technology
Infotech Arts And Sciences
Pasig, Philippines 01.2010 - 05.2014
Skills
Analytical Research Skills
Organizational Support Expertise
Talent Acquisition
Team Leadership
Contract Oversight
Logistics Coordination
Employee Relations Coordination
Event Management
Appointment Planning
Ongoing Compliance Assessment
Skilled in Negotiating Contracts
Operational Administration
Technical Troubleshooting Support
Administrative Software Skills
Vendor Relationship Management
Skilled in Microsoft Office Applications
Organizational Multitasking
Data Administration
Languages
5,C1
Hobbies and interests
- Photography or videography
- Blogging or content creation
- Gym workouts
Timeline
Office Manager and Executive Assistant to the CEO
Andersen UAE
01.2023 - Current
Senior Immigration Consultant
Stratix Immigration Services
02.2019 - 12.2022
Sales Promoter
Promocell Advertising And Marketing
02.2018 - 02.2019
Executive Secretary
Aspire World Investment LLC
10.2017 - 12.2017
Sales Executive
Smart Telecommunication Company Incorporated
07.2014 - 08.2017
Bachelor of Arts - Information Technology
Infotech Arts And Sciences
01.2010 - 05.2014