Jeremy Taguinod
Office Manager and Executive Assistant to the CEO
Al Satwa, Dubai UAE
Summary
Experienced in office management and administration, I thrive in a multifaceted role within the organization, handling a wide range of responsibilities across various departments. My role encompasses managing administrative functions, attending to reception duties, assisting with HR processes, and providing executive-level support to team members. I am dedicated to ensuring the smooth operation of these vital areas, supporting employees, and contributing to the overall efficiency of our organization. Additionally, I play a crucial role in facilitating business continuity compliance and act as a legal administrative assistant. This entails managing the platform for business setup, ensuring compliance with legal requirements, and providing valuable support to our legal department. Collaborating closely with the legal team, I ensure the seamless establishment and operation of our business entities, ultimately contributing to the company's growth and success. As an ethical and reliable support specialist and leader, I bring advanced organizational, technical, and business acumen to optimize productivity, efficiency, and service quality across various environments. Working effectively with cross-functional teams, I am committed to ensuring operational and service excellence.
Overview
11
11
years of professional experience
4
4
years of post-secondary education
2
2
Languages
Work History
Office Manager and Executive Assistant to the CEO
Andersen UAE
01.2023 - Current
- Manage office supplies inventory and procurement processes, ensuring adequate stock levels and cost-effectiveness.
- Oversee administrative staff and delegate tasks as necessary to ensure smooth office operations.
- Managed vendor relationships, negotiating contracts for cost savings while maintaining high-quality services.
- Served as a liaison between upper management and staff members, facilitating open channels of communication to address concerns or issues promptly.
- Assisted in the recruitment process, conducting interviews and onboarding new employees to promote a seamless integration into the team dynamic.
- Supported department heads in accomplishing their goals through diligent administrative assistance such as report generation and data entry.
- Reduced costs with meticulous budget monitoring and expense tracking for essential supplies and equipment.
- Maintain office facilities and equipment, including coordinating repairs and maintenance as needed.
- Serve as a point of contact for internal and external stakeholders, providing professional and timely assistance as required.
- Handle incoming communications, including emails and phone calls, and respond promptly to inquiries.
- Assist with special projects and initiatives as assigned by the executive team, providing research and administrative support as needed.
- Assist attorneys with drafting and formatting legal documents related to business setup, including contracts, agreements, and incorporation documents.
- Maintain and organize legal files, documents, and correspondence relevant to the establishment and operation of the business.
- Coordinate meetings, appointments, and deadlines for legal matters, ensuring timely completion of tasks and adherence to regulatory requirements.
- Prepare and distribute correspondence, memos, and other legal documents related to business setup and ongoing operations.
- Conduct legal research on topics relevant to business setup, corporate governance, and regulatory compliance, providing summaries and recommendations as needed.
- Handled sensitive information with discretion, maintaining confidentiality of company documents and personnel records.
- Coordinated office events and meetings, ensuring timely execution and optimal scheduling for all participants.
- Managed executive calendars, scheduling meetings and appointments and coordinating travel arrangements to optimize time.
- Streamlined executive communication by managing emails, phone calls, and scheduling appointments.
- Served as a liaison between departments to facilitate effective communication throughout the company.
- Coordinated events for staff members, promoting team-building activities and boosting morale within the workplace.
- Updated reports, managed accounts, and generated reports for company database.
- Supervised staff and delegated tasks to maintain positive, productive administrative operations.
- Handled human resources functions including talent acquisition, employee relations, performance evaluations, and professional development opportunities for staff members.
- Prepared offer letters following established protocols while maintaining accuracy and confidentiality.
Senior Immigration Consultant
Stratix Immigration Services
02.2019 - 12.2022
- Liaised with coworkers and immigration candidates to answer questions, resolve issues and explain immigration policy.
- Consulted with foreign nationals on non-immigrant and immigrant visas and resolved routine and non-routine questions.
- Collaborated with individuals and families to evaluate applications and determine eligibility for resettlement transitions.
- Created and managed processes and procedures to coordinate documentation for visa processing on immigrant and non-immigrant applications.
- Worked with public and private agencies to refer and educate immigrants on laws, community resources and options for various needs.
- Researched and wrote contracts, agreements and proposals.
Sales Promoter
Promocell Advertising And Marketing
02.2018 - 02.2019
- Identified interest in customers by explaining products and services and initiating conversations.
- Recommended specific product options to meet customer needs.
- Communicated clearly and displayed positive energy and professional outward appearance to foster welcoming environment.
- Maintained inventory by organizing and cleaning stockroom.
Executive Secretary
Aspire World Investment LLC
10.2017 - 12.2017
- Handled confidential information in professional manner.
- Answered high volume of phone calls and email inquiries.
- Responded to emails and other correspondence to facilitate communication and enhance business processes.
- Handled scheduling for executive's calendar and prepared meeting agenda and materials.
Sales Executive
Smart Telecommunication Company Incorporated
07.2014 - 08.2017
- Achieved sales goals and service targets by cultivating and securing new customer relationships.
- Negotiated and closed profitable sales contracts with new and existing customers to increase loyalty and retention.
- Developed and presented valuable sales presentations to potential customers to highlight features and benefits of products.
- Researched sales opportunities and possible leads to exceed sales goals and increase profits.
Education
Bachelor of Arts - Information Technology
Infotech Arts And Sciences
Pasig, Philippines 01.2010 - 05.2014
Skills
Analytical Research Skills
Languages
5,C1
Hobbies and interests
- Photography or videography
- Blogging or content creation
- Gym workouts
Timeline
Office Manager and Executive Assistant to the CEO
Andersen UAE
01.2023 - Current
Senior Immigration Consultant
Stratix Immigration Services
02.2019 - 12.2022
Sales Promoter
Promocell Advertising And Marketing
02.2018 - 02.2019
Executive Secretary
Aspire World Investment LLC
10.2017 - 12.2017
Sales Executive
Smart Telecommunication Company Incorporated
07.2014 - 08.2017
Bachelor of Arts - Information Technology
Infotech Arts And Sciences
01.2010 - 05.2014
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