JERIC CARREON

Projects Involved:

- Taweelah RO – 200 million IG Seawater Intake & Outfall Pipeline and Breakwater Construction Works, Abu Dhabi

- Expansion Project for Taif International Airport, KSA

- NEOM BAY International Airport, KSA

- Al Ahsa International Airport

-Taif International Airport

-Dammam Government Security Project

- Ongoing Tender Projects Across KSA & UAE

Project Control

• Coordinates all project management activities, including the allocation of resources, equipment, and information necessary for project success.
• Collaborates with the Project Manager to identify and eliminate blockers hindering project progress.
• Assists in the preparation of project budgets, analyzing costs and resources required.
• Oversees project procurement management, ensuring the timely acquisition of necessary materials and services.
• Monitors project progress closely, promptly addressing any issues or obstacles that arise.
• Serves as the primary point of contact for all project stakeholders, providing regular updates on project status and milestones.
• Develops and maintains comprehensive project documentation, including plans, reports, and records of project activities.
• Assigns tasks to internal teams and assist in managing project schedules to ensure timely delivery.

Procurement and Vendor Relations

• Initiate and oversee the request for quotations process for the KSA and UAE markets, aligning with project specifications.
• Collaborate with internal stakeholders and tendering department to gather comprehensive project requirements and specifications for inclusion in RFQs/RFPs.
• Establishes and maintains a comprehensive supplier database, including the management of inventory items, to streamline procurement processes.
• Identify and assess potential suppliers, ensuring they meet the project's quality and delivery standards.
• Utilizes SAGE 50 Accounting to proficiently prepare and raise Purchase Orders, ensuring accuracy and compliance with procurement guidelines.
• Evaluate and negotiate pricing, terms, and delivery schedules with suppliers to secure the best value for the organization.
• Maintain accurate and up-to-date records of supplier interactions, quotations, and procurement activities.
• Foster effective communication and collaboration with vendors and suppliers to facilitate the mobilization and demobilization of vehicles, heavy equipment, and manpower supplies.

Enhanced Marine Operations Responsibilities

• Responsible for the coordination and administration of Vessels requirements, requisitions, maintenance and documentation work within team environment to effectively manage the day-to-day requirements of barges. Supports the Marine Manager and with internal stakeholder coordination requirements that fulfill the day-to-day operational requirements
• Collaborates with local and international shipping agents to facilitate the seamless movement of marine vessels, managing both inward and outward clearances at various ports.
• Prepares, organizes, and maintains up-to-date vessel statutory certificates. Implement and manage an expiry date tracker to ensure timely renewals and compliance with regulatory requirements.
• Assists the Vessel Captain in managing crew provisions on board, ensuring that all necessary supplies and resources are available for the well-being and efficiency of the vessel's crew.
• Manage documentation of Third-party certification requirements

Human Resources & Admin Responsibilities:

• Contributes to the recruitment and selection process by actively participating in sourcing, interviewing, and onboarding new employees for projects in the UAE, Oman, Maldives, and KSA.
• Prepares essential documents, such as offer letters, salary certificates, and No Objection Certificates (NOCs), ensuring accuracy and compliance with established policies.
• Facilitates the monthly payroll process by preparing timesheets for site employees, as well as managing timesheets for third-party manpower supplies and equipment suppliers.
• Liaises with various departments to ensure seamless scheduling of personnel travel in alignment with project requirements.
• Collaborates with Public Relations Officers (PROs) to monitor employees' visa expiry and manage government-issued passes, ensuring compliance.
• Assists the Finance Team by providing the necessary documents for site-related invoices, contributing to accurate and timely financial transactions.
• Handles project petty cash, ensuring proper documentation and timely liquidation to maintain financial integrity.

Project Involved: Subsea Pipeline Trench Backfilling Construction Works, Ras Markaz Crude Oil Park Project, Duqm Oman

• Managed and maintained all project documentation, including contracts, change orders, and records of project activities.
• Coordinated with internal and external stakeholders to gather, review, and distribute project-related documents in a timely manner.
• Ensured compliance with document control procedures and regulatory requirements.
• Assisted in recruitment and selection processes, including sourcing, interviewing, and onboarding new employees.
• Prepared essential HR documents such as offer letters, salary certificates, and employment contracts.
  Coordinated employee travel arrangements and manage employee visa requirements.
• Supported payroll processing by preparing timesheets and maintaining accurate attendance records.
  Initiated and oversee the request for quotations process, aligning with project specifications and requirements.
• Maintained a comprehensive supplier database and evaluate potential suppliers based on quality, cost, and delivery considerations.
• Prepared and raise purchase orders using accounting software or procurement systems, ensuring accuracy and compliance.
• Negotiated pricing, terms, and delivery schedules with suppliers to secure the best value for the organization.
• Coordinated project management activities, including resource allocation, scheduling, and information management.
  Serve as the primary point of contact for project stakeholders, providing regular updates on project status and milestones.
  
  

• Supported all the HR sub-departments including but not limited to: Employee Services Team and Government Relations, Employee Welfare Team, Talent Development Team and Recruitment team, hence able to familiarize the processes and functions of each entity in Human Resources department
• Demonstrated ownership in meticulously managing and maintaining a repository of over 1500 employee file records including managements’ files, ensuring the highest level of confidentiality and data integrity
• Document Control & Filling (scanning, copying, reviewing, wrapping, distributing etc) and Collection of documents
• Efficiently managed the employee filing system and sending email correspondence and created trackers and labeled documents for the employee files and services provided by the HR Management
• Dealt with HRMS, i-Procurement, Sharepoint on ERP Supply chain systems (Oracle).
• Maintained strict compliance with industry regulations governing document retention periods, archiving obsolete materials promptly and securely when required.
• Performed as HR Helpdesk and assisted clients and customers attending them inquires
• Assisted the Vice President VP-HR by printing her daily schedules and other task required by her from time to time
• Generated monthly attendance report using the DWTC attendance management system (AMS)
• Maintained attendance tracker of HR employees and sending weekly report to each team member
• Coordinated with Payroll Team including but not limited to scanning and submitting Employees Reimbursement Vouchers; Business Trips vouchers; employees full and final settlements; Children Education Payment of eligible employees to accounts payable team

Project: EPC Works for South East Tie-In, Package A, ADNOC ONSHORE, Asab - Western Region, Abu Dhabi, UAE;

Project: Integrated Gas Development – Extension (IGD-E) Package 3 ONSHORE PIPELINE & HABSHAN MODIFICATIONS, ADNOC Gas Processing

• Reported to Client (ADCO) with the following day to day job function; Received, recorded and prepared transmittals, letters, MOM, NCR, and Letter of Assistance ( for CICPA) for both incoming and outgoing documents, Method Statements, Mechanical Completion Packages, Material Approval Request, using ADCO Project Document Review Form (APDRC) before distribution to the construction team
• Examined all incoming/outgoing documents carefully for accuracy and completeness to determine their significance before their distribution
• Maintained log for incoming Request for Inspection (RFI) from different contractors and distribute to the Quality Control Team
• Communicated with other department and sections heads on issues regarding the flow of documents and ensure all documents are managed in an efficient and effective manner
• Performed timely data entry, scanning and maintenance for the archiving system database
• Conferred with document originators to resolve discrepancies to compile required changes to the document
• Arranged and communicated all documents timely for prompt submissions
• Maintained a well-organized filing system that permits easy reference and rapid retrieval of information.

Duties and Responsibilities as Site Administrator

• Processed documentation and prepare reports relating to personnel activities (training, grievances, performance evaluations etc.)
• Dealt with employee requests regarding NOC’s, Salary certificates, Employment certificates etc.
• Ensured clerical and administrative support to Human Resource and Admin Department
• Maintained and monitored manpower record of over 1000 employees (Passport, visa, employment card, emirates ID, insurance, CICPA Expiry, H2S Card Expiry etc)
• Arranged and will be in follow up for documents needed for Visa application of new employee
• Coordinated with Head Office for employees training (H2S Training, PTW Training, Banksman/Rigger Training/Fire Fighting

• Accommodated clients/customer for the Philippines’ Business Name Registration such as but not limited to; Issuing form and assists client for accurate details input; advices payment process
• Assisted in the preparation of documents for the implementation of DTI Bottom-up-Budgeting Project
• Assisted in the conduct of Cities and Municipalities Competitiveness Index for regional meetings and roadshows
• Enthusiastically Performed as Secretariat and facilitator for seminars and conferences conducted by the department
• Consulted with different the Local Government Unit (LGU) and National Government Agencies (NGA) for regional meetings and roadshows
• Responsible for calendar management, requiring interaction with both internal and external executives, department heads and different Regions, and coordinating a variety of complex executive meetings and administrative support services.